Download Creating a table, form and query

Databases
Setting up a Database
Starter Activity:
22 May 2017
Key Questions
• How do I create a new database in
Access?
• What is validation and how do I
add it to a database
• What is an input form and how do
I create an effective input form?
Faculty of ICT: AGCSE in ICT
Slide 2
LOs
22 May 2017
Homework
• Update your project plan with
everything we have done to date
• These will be checked in your next
lesson, so MUST be up to date
Faculty of ICT: AGCSE in ICT
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LOs
22 May 2017
Creating a New Database
• In Access, once you have a new document,
there are 2 different Table views:
– Design View – For changing the
layout/structure of the Database.
– Datasheet View – For adding data to the
Database or browsing through data.
• Change between different views by
using the following button:
Faculty of ICT: AGCSE in ICT
Slide 4
LOs
22 May 2017
Task 1: Create Database
20mins
• Your teacher will show you how to create a new
database and database table.
• Create your music database and table using
your Data Dictionary from last lesson
• Create any look ups need (i.e. drop down
boxes)
• Use the help sheet given to you at the start
of the lesson
Faculty of ICT: AGCSE in ICT
Slide 5
LOs
Task 2: Adding
validation
Faculty of ICT: AGCSE in ICT
Slide 6
LOs
22 May 2017
20mins
22 May 2017
Task 3: Add validation to
your music database
Faculty of ICT: AGCSE in ICT
Slide 7
LOs
Importing data
• Your teacher will demonstrate how to
import data
Reasons for errors:
Too many fields
Capital letters or spelling mistakes
Validaiton rules are incorrect
Faculty of ICT: AGCSE in ICT
Slide 8
LOs
22 May 2017
Task Input Forms
• Input forms are just electronic versions of
traditional forms.
• There are many input
forms on the Internet.
They are used to make
inputting information
easier, and they can
also display
information as well.
Faculty of ICT: AGCSE in ICT
Slide 9
LOs
22 May 2017
Database Input Forms
• When working with a Database, we need to
create an input form to help the user type
information into the database:
• eg
Faculty of ICT: AGCSE in ICT
Slide 10
LOs
22 May 2017
Making Input Forms (1)
• Click on ‘Forms’
• Then click on
‘Create form by
using wizard’:
Faculty of ICT: AGCSE in ICT
Slide 11
LOs
22 May 2017
Making Input Forms (2)
• Click on the
>> button to
add all of the
fields in the
database to
your input
form.
• Now click
‘Next’
Faculty of ICT: AGCSE in ICT
Slide 12
LOs
22 May 2017
Making Input Forms (3)
• Choose
‘Columnar’
and then
click on
‘Next’
Faculty of ICT: AGCSE in ICT
Slide 13
LOs
22 May 2017
Making Input Forms (4)
• Choose
‘Standard’
and then
click on
‘Finish’
Faculty of ICT: AGCSE in ICT
Slide 14
LOs
22 May 2017
Making Input Forms (5)
• Double click the
name of the
form from the
main window.
• The form will now open. Next, click on the ‘View’
button to go to design view (this will let you edit
the appearance):
View Button
Faculty of ICT: AGCSE in ICT
Slide 15
LOs
22 May 2017
Making Input Forms (6)
• Hover your mouse
in this area until
your cursor
changes, then drag
down to make more
space.
• Right click on
areas of the
form to
change the
colours, fonts
etc
Faculty of ICT: AGCSE in ICT
Slide 16
LOs
22 May 2017
Task 2: Input Forms
• Create an input form for your school
trip database. Make sure that you
include the following:
a)
b)
c)
d)
A sensible title
Suitable buttons to help the user
A related image
Sensible colour scheme
• Finished? Read these pages on
Database reports.
Faculty of ICT: AGCSE in ICT
Slide 17
LOs
22 May 2017
Queries
• When we need to search and/or sort
the database, we can use a query.
• Queries work in design and
datasheet view in the same way
that tables do.
• When we make a new query we
need to specify the search and/or
sort criteria (ie what to search/sort).
Faculty of ICT: AGCSE in ICT
Slide 18
LOs
22 May 2017
Query Example
• In order to make a query, we need to know the
fields in the database that will be used.
• Eg Search the ‘Country’ field for ‘Spain’
Search the ‘Price per person’ field for ‘£40’
Faculty of ICT: AGCSE in ICT
Slide 19
LOs
22 May 2017
Making Queries
2
1
• Click on ‘Queries’ then
on ‘Create query using
wizard’.
Faculty of ICT: AGCSE in ICT
Slide 20
LOs
• Click on ‘>>’ to add all
fields then click ‘Next’.
22 May 2017
Making Queries (2)
2
3
• Click on
‘Modify the
query
design’ and
then click
‘Finish’.
Faculty of ICT: AGCSE in ICT
Slide 21
LOs
22 May 2017
Making Queries (3)
4
• If you would like to find something, type into the
‘criteria’ box. To sort, choose a method of sorting
from the ‘sort’ box.
Faculty of ICT: AGCSE in ICT
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22 May 2017
Making Queries (4)
5
• Click the
Exclamation
mark to run
the query.
6 • The query results will now be
shown. After closing the results
window, save the query with a
sensible file name.
Faculty of ICT: AGCSE in ICT
Slide 23
LOs
22 May 2017
Task 3: Creating Queries
• Create (and save) queries to do the following:
1.
2.
3.
4.
5.
•
Sort the destinations into descending alphabetical order.
Show all educational destinations and sort this list into
ascending order according to destination name.
Show a list of all Heritage and Sports trips only.
Show all trips costing less than or equal to £5.
Show all trips that are free and sort into ascending order
according to the ‘region’ field. Hide the web address,
opening time and closing time fields.
Need help? Click here. Finished? Click here & read –
try the activity on this page also.
Faculty of ICT: AGCSE in ICT
Slide 24
LOs
22 May 2017
Homework
• In PowerPoint, create an input
form design for your Dance
O’Clock database. Use your
data dictionary for help with
knowing which fields to include.
Remember to include buttons,
an image and sensible colours.
• Annotate to explain fitness for
purpose and audience.
Faculty of ICT: AGCSE in ICT
Slide 25
LOs
22 May 2017
Plenary
• Here are some answers to questions
regarding databases.
• Write a question for each answer:
1.
2.
3.
4.
5.
Field
Record
Query
Validation
Input Mask
Faculty of ICT: AGCSE in ICT
Slide 26
LOs
22 May 2017
IMPORTANT!
• Log off the computer
• Tidy up your computer area
• Smarten up your uniform
Faculty of ICT: AGCSE in ICT
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LOs