Download Appendix B - Dayton Public Schools

APPENDIX B
Appendix B
Current Business Solutions Environment
Student and Financial System
Currently, Dayton Public Schools uses two IBM System iSeries for their computing platforms.
The iSeries 810 – 9406 is the main computer used for the core business functions of DPS and is
located at the main DPSD Administration building, Dayton, Ohio. This system is running i5OS,
V5R4M0 (Version 5, Release 4 and Modification 0) Operating System with a Direct Access
Storage Device (DASD) capacity of 1,129.0 GB and 6 GB of main storage. Main business
application is CIMS III.
The iSeries 820 – 9406 is the D/R (disaster recovery) computer. This computer is housed at
CBTS Data Center, Cincinnati, Ohio and is used to recover data in the case of a disaster at the
main site, Dayton, Ohio. This system is running i5OS, V5R4M0 (Version 5, Release 4 and
Modification 0) Operating System with a Direct Access Storage Device (DASD) capacity of 413.4
GB and 1 GB of main storage.
Current Network Environment Network
The DPSD data / voice telecommunications network is undergoing a long-term transition:
From: a collection of point-to-point dedicated circuits with an ATM Wide Area
Network (WAN) backbone joining many Internet Protocol (IP) Local Area Networks (
LAN’s)
To: an all-IP, fiber-based, Metro Area Network (MAN), in conjunction with new
school building deployments.
In general, the WAN will gradually migrate to a fiber core MAN with higher bandwidth in
support of data, video, and voice traffic, as well as higher availability; and greater
flexibility.
OH-K12 Network
The DPSD connection to the Ohio K-12 Network provides 1000 Mbps (GigE) to State
resources to include data, streaming video, voice, and other multi-media applications
available to subscribers. With the many resources now available within the Ohio K-12
network coupled with increased bandwidth to this media, internet service can now be a
supplemental service potentially lowering costs to the District. Current Internet bandwidth
purchased by DPS is 40 Mbps.
System Applications
Software applications employed by the District are identified in this section. These
applications reside/run on various servers across the district, and receive data from the
CIMS student system.
Computrition
Computrition is a UNIX-based COTS application currently being used by DPSD Nutrition
Services (Central Kitchen/Food Services). It is an integrated food service, student
management, and nutritional planning system. The software is developed specifically for
menu planning, purchasing, inventory, automatic order entry, production planning, recipe
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APPENDIX B
management, forecasting, costing and control, nutritional labeling, automated Hazard
Analysis Critical Control Point (HACCP) analysis, and diet office management. Programs are
designed to allow food and nutrition professionals to operate more cost effectively and
productively. See http://www.computrition.com
WebSmartt / WinSnap
SNAP v3.9 - is a COTS, Windows-based, menu-driven software package developed for
school food service. The primary goal is accountability at the point-of-sale to help the district
maintain complete and accurate records of meal counts by student. The system is capable of
using students’ picture ID cards, bar-coded roster sheets, or students relaying their ID
numbers to the cashier at each meal. The student identification process determines what
transaction is taking place and what the cashier needs from the student. Students eligible for
free or reduced-price meals are not overtly identified at the point-of-sale, maintaining
confidentiality of students’ status. SNAP also enables the staff at the Food Service facility to
input all information used for processing students for the lunch program in determining their
eligibility. Currently, District point-of-sale machines are not networked to the LAN in their
facility or to the DPSD WAN.
VersaTrans
VersaTrans is a software system currently being used by DPSD Transportation. A product of
Creighton-Manning, Inc., it makes available a full range of student transportation projection,
planning, and scheduling tools. It provides interactive maps where planners/users can
provide and/or download all student address and school-of-attendance information, along
with district bus quantities and capabilities, and all street/traffic information in the defined
district areas concerning distances, speeds, stops, railway crossings, restricted/no-travel
areas, etc. The system allows the creation and editing of multiple, current, future, proposed,
hazard, and “walk” boundaries for the district to establish student ride eligibility. The system
provides search/query capabilities for student location, student distance to school, pickup/drop-off, and general student information to include aggregate demographic information
as required. It allows manual and/or automatic bus routing and scheduling. Standard and ad
hoc reports are available for student, routing, boundaries, and building information. Planning
and what-if tools are also available. For more information see - http://www.cmisoft.com/vt
VersaTrans receives an initial annual upload of student, student address, and student
assignment information following completion of the last fiscal year and completion of regular
enrollment. This data is refreshed daily on an as-needed basis throughout the school year.
The upload file is data drawn from the District’s Administrative AS400 and is representative of
daily student record changes processed in SMS and SAS and provided by CRO to
Transportation. VersaTrans provides daily, or on an as-needed basis, files of school buildingto-student address proximity information to CRO. This data is uploaded to the SAS system
and used in conjunction with its school assignment functions. Transportation also provides a
daily upload of bus information to SMS.
Gateway Warehouse Management System (WMS)
The Gateway WMS v3.0 is a Gateway Software product written for the IBM AS400 in RPG.
The DPSD Warehouse is currently using WMS V3.0 to provide control of warehouse
inventory. Capability features include online requisitions, requisition approval, budget
checking, and bid processing. Currently, WMS connects to the CIMS Financial Management
System for budget verification. However, no ties exist for purchasing/requisition information.
For more information on Gateway WMS, see http://www.gscweb.com/info/dms
Group 1 Software
The Group 1 Software product was implemented for the DPSD Mail Services department in
March 2000. Group 1 software modules operate on the AS400 operating system and include
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APPENDIX B
Code-1 Plus, MailStream Plus, PostNet Barcode, CODE-1 Plus Bi-Monthly Masterfile, and
MailStream Plus Bi-Monthly Masterfile. This software functions in the bulk mailing business
process. The application verifies and corrects addresses adhering to the US Postal Service’s
standards for addressing. The implemented product qualifies the client for postage savings
of up to 20% on each piece of bulk mail. In the first quarter of the 1998-99 fiscal year, the
District processed approximately 156,000 pieces of bulk mail. According to internal DPSD
documentation, implementation of this software should result in potential savings in excess of
$10,000 on this size bulk mail volume each quarter. For more information on Group 1
Software see - http://www.g1.com. Integrates with student, employees and vendors system
to validate addresses and zip codes
TSSI / SEMS
Substitute Employee Management System (SEMS) version 5.55CS is a product of TSSI
Prologic. SEMS is a time and attendance reporting software system for certificated staff and
instructional substitutes. It is used in the DPSD school buildings to record certificated
personnel’s time and attendance. This standalone software is used in conjunction with the
TSSI Prologic interface software to provide recorded time and attendance data to EMS
payroll.
TSSI Prologic Interface
The TSSI Prologic Interface software (4th edition) resides on the District’s AS400. The
software provides the interface between SEMS and EMS payroll for recorded time and
attendance data of certificated personnel at the schools.
VoicePro
VoicePro is a software package used by DPSD Operations department to track the
attendance of custodial workers within the District. This software is currently functioning on a
stand-alone workstation, also known as the “call-in-computer.” This workstation is a Pentium
90 with an 800 Meg hard drive and 32 Megs of RAM. It also is configured with a modem and
UPS.
The DPSD custodial staff consists of two groups of workers within the department, one being
the regular workers, and the other being the substitution staff. If a regular custodial worker
decides to call out for the day, it is their responsibility to call the call-in-computer and indicate
their absence. An Operations staff member then listens to the calls and formulates a list of
people who will not be into work. From the list of sub-custodial workers, the vacant positions
are filled. When/If a worker plans to return to work, once again they are to all in to the call-incomputer so that the substitute can be reassigned. VoicePro manages the call-in recordings,
dates, and times.
The VoicePro and the call-in-computer system are critical to DPSD and the Operations
department because they determine the custodial staff position within the buildings and
assure that all buildings are covered and cared for nightly. The information is also used in
many cases for grievance hearings. A worker may not show up for work and is reprimanded
for not showing up. If he indicates he called into the call-in-computer, the management staff
can query on the date and/or time he or she claimed to have called and listen to any or all the
messages from that day. The stand-alone status of this system is currently under review by
IS management.
Lotus Enterprise Integrator
Lotus Enterprise Integrator (LEI) v3.001 is software used to interface with the CIMS DB2
databases to pull data into the Lotus Notes database for the District Lotus Notes Forms used
on its intranet. The Intranet committee has advised that DPSD proceed with caution with
regard to the interface. Initially, DPSD intends to only pull data from the CIMS database into
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APPENDIX B
the Lotus Notes database. After the forms environment is stable, and when proper
safeguards can be established for existing data, DPSD plans to push data to CIMS as well.
LEI is reported to have the ability to interface with a variety of data formats.
FASTER C/S
This is an inventory/maintenance tracking system located in the transportation department. It
runs on an NT platform with a SQL database backend. This database application will track
and report on maintenance issues, time to resolution, inventory tracking, and life cycle
management of parts and equipment.
Table 1: AS400 Software Applications
PRODUCT
ID
NAME
SYSTEM
VERSION
LEVEL
SOURCE
ACS
Application Control System
ACS
03.03
SMS
Student Management System
SMS
08.06
COTS
SAS
Student Assignment System
SMS
08.06
ORGANIC
SCH
Student Scheduling System
SMS
08.06
COTS
SGS
Student Grading System
SMS
08.06
COTS
CSO
CIMS Scanning Operations
CSO
05.01
COTS
OHS
Ohio State Feature Code – Student 1.02 (EMIS)
SMS
04.00
COTS
ADDONSTU
Student Add-On Menu Items
SMS
03.00
ORGANIC
BAS
BASSCO Custom Menu Items
SMS
01.02
COTS
BASSCO Conversion Programs
SMS
COTS
BDM
BDM Engineering Services
SMS
ORGANIC
FMS
Financial Management System – QNORMALF
FMS
06.00
COTS
FAS
Fixed Asset Inventory System
FMS
04.05
COTS
OHF
Ohio State Financial Reporting System
OHF
18.00
COTS
EMS
Employee Management System
EMS
05.06
COTS
TSSI
TSSI Interface (Prologic)
EMS
04.06
COTS
W2
Employee Management System – W2
EMS
08.00
COTS
HMS
Human Resource Management System
HMS
04.00
COTS
NSD
Nutritional Services Department
NSD
GSC
Gateway Software Application
GSC
03.00
COTS
GRP
Group1 Mail Processing Software
GRP
02.00
COTS
IBM
IBM Products
IBM
03.04
COTS
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APPENDIX B
Table 2: Student Management System Library Listing1
Object
ATT530
Type
*PGM
Attribute
Text
RPG
Print attendance registers
Additional Description
Add break by grade, other
summaries
ATT530C
*PGM
CLP
CL - Print attendance registers
Description not available
ATT538
*PGM
RPG
Print teacher attendance roles
Modified to support custom
attendance form
WATT538P
*DSPF
RPG
Print teacher attendance roles
Description not available
SCH310
*PGM
RPG
Input course definitions
Add course group code to course
SCH310C
*PGM
CLP
Input course definitions
Description not available
SCH310P
*PGM
RPG
Input course definitions
Description not available
WSCH310
*DSPF
RPG
Input course definitions
Description not available
SCH581
*PGM
RPG
Print student schedules
Add break by period/term
SCH581P
*PGM
RPG
Print student schedules
Modify to support
SCH581C
*PGM
CLP
Print student schedules
Modify to support
WSCH581
*DSPF
RPG
Print student schedules
Modify screen to support
OSCH581
*PRTF
RPG
Print student schedules
Modify output and print order
STU250
*PGM
RPG
Input student mailing label
definitions
Added more selections/sorts
STU280
*PGM
RPG
Input student tag definitions
Added security file to restrict at
program level
STU350
*PGM
RPG
Input family information
Heavily modified: address info,
other.
WSTU350
*DSPF
RPG
Input family information
Description not available
STU519
*PGM
RPG
Print mailing labels
Allow sort by homeroom
STU519C
*PGM
CLP
Print mailing labels
Description not available
STU601
*PGM
RPG
Download to Cafeteria Program
Modified to support download
process
STU601C
*PGM
CLP
Download to Cafeteria Program
Description not available
STU601P
*PGM
RPG
Download to Cafeteria Program
Description not available
WSTU601P
*DSPF
RPG
Download to Cafeteria Program
Description not available
STU604
*PGM
RPG
Download to RCAI
Modified to support download
process
STU604C
*PGM
CLP
Download to RCAI
Description not available
STU604P
*PGM
RPG
Download to RCAI
Description not available
WSTU604P
*DSPF
RPG
Download to RCAI
Description not available
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APPENDIX B
DPSD Network
This hybrid network supports new fiber-connected sites, legacy T1connected sites, an all-fiber core, VOIP-hybrid PBX system, and fiber
connection to the state network . As new buildings come online, old sites
are upgraded or decommissioned. Diagrams below represent core facilities
PCs/
Server
s
NEC
2000
PBX
PCs/
Server
s
Legacy
Sites (x20)
Food Services
Welcome Stadium
New Sites
(x16)
NEC
2000
PBX
Cisco Cat 8510
ATM Switch
NEC 2000
PBX
Cisco Cat
Cisco
3500XL Switch 3640 Router
Cisco Cat 4500
Switch/Router
Video
PCs/
Servers
Cisco Cat
Cisco 3640
2900/3500XL/3550
Router
Switch
100 Mb
Dedicated T1s
- 2 for Elementary
- 3 for High School
CSME
Fiber
Network
WAN (T3/T1)
Cisco Cat 4507R
Switch/Router
Cisco
Cat 8510
ATM
Switch
Cisco 7204
Router
Cisco
7206
Voice
Router
(x3)
Cisco 525
PIX Firewall
(x2)
Admin I
PC’s
Centralized
Server Farm
Cisco Cat 8540
ATM Switch/Router
OH-K12
Network
GigE
HP EVA 4400
SAN
NEC 2400
PBX
DPS Admin Building
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