Download 2014 Ohio State Thespian Conference Thespians Are Sweet The

2014 Ohio State Thespian Conference
Thespians Are Sweet
The New Flavor of 2014
Dublin Scioto High School March 28-30, 2014
DETAILS
REGISTRATION
The 2014 edition of the Ohio Education Theatre
Association State Thespian Conference will be
held at Dublin Scioto School, near Columbus,
March 28-30, 2014. More than 1,500 theatre
students, teachers, and professionals will gather
for an exciting weekend of theatre events. From
seeing some of the state’s best high school
productions to attending workshops in both
performance and technical subjects and
competing for scholarships and awards, this is a
weekend no high school theatre student should
miss.
This year marks a completely new way to register
your troupe for our conference. The registration
process is now accomplished entirely online. This
process should help make huge improvements in
our accuracy of registration, including spelling of
students names, scheduling shuttle buses,
ordering t-shirts, and even ticketing. No later than
December 1, 2013, our registration site will open
for the 2014 State Conference. The site will be
located at: http://www.planetreg.com/OEDTA2014
Early Bird Deadline : Friday, February 7, 2014
The following pages detail all of the exciting
opportunities available at this year’s State
Thespian Conference.
For those who have
attended in years past, please note that this year
brings many new and exciting changes to our
organization. It is very important to read through
this entire document and pay particular attention
to items with the
post-it note, as that will
indicate
something that has
changed
dramatically from the past.
WHO CAN ATTEND
The State Thespian Conference is an educational
event exclusively for high school students, their
teachers, and adult chaperones.
CONFERENCE FEES
The 2014 State Conference Fees Will Be As
Follows:
Before February 8, 2014
Troupe Director
$ 60.00
Chaperone
$ 35.00
High School Delegate $ 60.00
There will be an additional $5.00 per delegate
from a non-Thespian school.
Schools that
register more than 10 delegates by early bird
deadline will receive a $ 60.00 discount on their
total registration.
After February 7, 2014
Troupe Directors or their designees must attend
conference with their delegates. All students
must be chaperoned by an adult (21 or older) for
the entire weekend. One chaperone per ten
student is requested. Any adult that plans to
attend conference in any capacity must be a
registered delegate or chaperone.
We offer discounted registration to chaperones,
as we realize that they will not be participating in
all conference activities.
We request that
chaperones help man the activities that happen
throughout the weekend, such as info table,
individual events, boutique, etc. You will notice a
spot on your registration form for selecting a
location for your chaperones to work. We do our
best to keep your chaperones together during
their shifts.
Troupe Director
$ 75.00
Chaperone
$ 50.00
High School Delegate $ 75.00
There will be an additional $5.00 per delegate
from a non-Thespian school.
CONFERENCE MEALS
The registration fee includes lunch and dinner on
Saturday at conference. Delegates should plan to
eat before arriving on Friday.
Vegetarian delegates must indicate such at time
of registration to be sure their needs are met.
Delegates with any other dietary restrictions are
urged to email [email protected] with their
registration to discuss options.
CONFERENCE OPPORTUNITIES
MAKE THE MOST OF CONFERENCE
SEE THE ALL-OHIO SHOW
Each year students from across the state audition
to be part of the all-state show. This show is
designed and performed by these talented
students. This year’s show, Good ‘N’ Plenty, will
be presented twice on Friday night. Tickets will
be available, first-come/first-served, on the ticket
form that will be available in late February.
Information for auditioning for the All-Ohio show
will be available at:
www.ohedta.org/opportunities/all-ohio-show
BRING A MARATHON PRODUCTION
Schools are invited to prepare a 45 minute or less
cutting of a show or one act to perform during
conference. These shows must be low-tech or
no-tech as they will be performed in a classroom
space with no lighting or sound equipment. There
will be no storage space for props or costumes,
and no formal changing rooms. While these
shows are unscreened, schools must register the
show and send a synopsis of the show at time of
registration. Please bear in mind that no troupe
may bring more than two performances to
conference. The deadline to register a show is
Friday, February 7, 2014.
SHOWS
Each year the conference gives exciting
opportunity to see many different shows from
around the state. These shows range from a full
length show to a 45 minute cutting of a show.
Most shows require a general admission ticket to
be admitted to the show. Please keep in mind
that these tickets will be available on a first-come,
first-serve basis in late February. All troupes that
are registered will receive an email in late
February to go online to register for tickets. The
website will be able to give automatic feedback on
availability of tickets for each show. You will
receive confirmation of your shows immediately.
These reservations will need to be completed by
the troupe director.
Please keep in mind that while most shows will
“sell out” by the start of conference, students are
encouraged to go to the door five minutes before
the published start time of a performance. All
open seats will be released at that time.
BUY A CONFERENCE T-SHIRT
Conference T-Shirts with this year’s logo and
theme will once again be available. Small thru XLarge T-Shirts will be available for $ 12.00 each.
XX-Large T-Shirts will be available for $ 15.00
each. T-Shirts must be purchased at time of
registration. No extra T-Shirts will be available at
conference. The deadline to order T-Shirts is
Friday, February 7, 2014.
GUIDEBOOK
In effort to run a more environmentally
friendly conference, and to help keep you
updated with changes that occur throughout the
weekend, we are changing the way we handle the
program that used to be handed out at
conference. This year we will begin to use an
application called GUIDEBOOK for our scheduling
purposes.
This is a free app that can be
downloaded to any Android or iOS device. We
strongly suggest that all delegates download the
GUIDEBOOK and load the Ohio Educational
Theatre Association page before attending
conference. This app will allow us to push out
any changes that happen throughout the
weekend, and also allow students to plan their
weekend activities. Don’t have a device? NO
WORRIES! Have your students make friends,
and urge your students to share with those that
don’t have a device. Please remember that all
electronic devices do need to be turned OFF
during all performances.
CREATE A TROUPE DISPLAY
Schools are invited to bring a display relating to
either this year’s conference theme, Thespians
are Sweet, or that reflects the activities of their
troupe. This is a great opportunity to display
programs, photographs, and portfolios…anything
that will fit within a 4’wx4’dx8’t area. Schools
must provide their own card table, if you require
one. No electricity will be provided. The deadline
to register to participate is Friday, February 7,
2014.
RECOGNIZE AN OUTSTANDING
ADMINSTRATOR
In an effort to recognize principals and
superintendents who support theatre within their
schools, Ohio EdTA has created an award to
honor administrators. If you are an active troupe
registered for conference and wish to nominate an
administrator, please visit:
www.ohedta.org/opportunities/awards
The deadline to nominate an administrator is
Friday, February 7, 2014.
INDIVIDUAL EVENTS
Individual Events (knows as IEs) give students an
opportunity to receive a rating and feedback from
theatre professionals.
IEs are available in
performance categories as well as technical
categories. Any registered delegate is eligible to
register for IEs. Each troupe may send only one
entry per category and each student may
participate in one event only.
Categories
available include:
MonologueDuet ActingGroup Acting
Solo Musical TheatreDuet Musical TheatreGroup Musical
TheatreSolo Musical Theatre DanceDuet Musical Theatre
DanceGroup Musical Theatre Dance Solo MimeDuet
MimeCostume DesignCostume ConstructionScene
DesignLighting DesignSound DesignTheatre
MarketingProperties DesignStage
ManagementPlaywrightShort Film
Registration is $5.00 per delegate. IE registration
is completed electronically with all other
registration materials. For more information on
IEs please visit www.ohedta.org/opportunities/ie .
The deadline to register for IEs is Friday,
February 7, 2014.
BOB FOSE SCHOLARSHIPS
Each year the Ohio Educational Theatre
Association awards the Bob Fose scholarship in
the honor of Bob and his dedication to Ohio
Thespians. The scholarship committee is looking
for applicants who have demonstrated active
participation as Thespians on the local and state
level. Five applicants will be invited to audition
before a panel of judges, including an Ohio
Thespian
Troupe
Director,
a
College
Representative, and a representative of the
Educational Theatre Association Home Office.
For more information, including eligibility
requirements, please visit:
www.ohedta.org/opportunities/scholarshipsgrants
The deadline to apply for the scholarship is
Friday, February 7, 2014.
GINNY CHIZER SCHOLARSHIP
Each year the Ohio Educational Theatre
Association awards this scholarship in the honor
of Ginny Chizer and her dedication to theatre
education. The scholarship committee is looking
for students with the potential to be leaders in the
field of theatre education.
Finalists will be
interviewed before a panel of judges, including an
Ohio Thespian Troupe Director, a College
Representative, and a representative of the
Educational Theatre Association Home Office.
For more information, including eligibility
requirements, please visit:
www.ohedta.org/opportunities/scholarshipsgrants
The deadline to apply for the scholarship is
Friday, February 7, 2014.
WORKSHOPS
Over 50 different workshops are presented
throughout the conference weekend. OEdTA
strives to bring in professionals throughout Ohio
and beyond to present workshops on many
different theatre topics. From dance to voice,
from theatre lighting to props made of cardboard,
there is a workshop for everyone. Workshops will
be listed in GUIDEBOOK prior to conference.
TECH CHALLENGE
On Saturday night this annual competition for
technicians takes place. Teams of 6 students
compete for prizes in events such as prop building
(with DUCT tape), costume quick change, lighting
fixture focus, and drop folding, just to name a few.
There is a registration cost of $ 10.00 per team. A
school is allowed one team of 6 students. The
deadline to register for tech challenge is Friday,
February 7, 2014.
COLLEGE AUDITIONS
Each year we offer the opportunity for students to
audition for colleges from across the country in
one location.
These college auditions are
handled by Get Acceptd. For requirements or to
register for the auditions, please visit
app.getacceptd.com/ohiothespians . There is a
registration fee of $ 15.00 per student.
COLLEGE AND VENDOR FAIR
Visit with colleges and theatrical vendors from
Ohio and beyond. These colleges and vendors
are here to discuss their programs and products
with students and adults alike. Take a few
moments away from the crazy schedule of
conference and learn what these professionals
have to offer.
WHERE TO STAY – HOW TO GET HERE – HOW TO GET AROUND
CONFERENCE HOTELS
Crowne Plaza Dublin (S)
600 Metro Place North
Dublin, OH 43017
614-764-2200
Contact: Nancy Gillispie
100 Total Rooms Available
Rate $ 109.00 / nt
*Rate Includes Breakfast for 4
Chase Suite Hotel Dublin (S)
4130 Tuller Road
Dublin, OH 43017
614-726-4442
Contact: Carla Clifton
30 Total Rooms Available
Rate $ 82.00/nt 1-Bdrm Suite
$ 142.00/nt 2-Bdrm Suite
$ 224.00/nt 3-Bdrm Suite
Embassy Suites Dublin (S)
5100 Upper Metro Place
Dublin, OH 43017
614-602-0124
Contact: Geoffrey Matwich
25 Total Rooms Available
Rate $ 119.00/nt Double
$ 124.00/nt Quad
Hampton Inn Dublin (S)
3920 Tuller Road
Dublin, OH 43017
614-889-0573
Contact: Allison Frase
25 Total Rooms Available
Rate $ 109.00/nt
Hyatt Place Dublin (S)
6141 Parkcenter Circle
Dublin, OH 43017
614-799-1913
Contact: Richard Montgomery
100 Total Rooms Available
Rate $ 99.00/nt
(S)
Denotes Hotel
Serviced By Shuttle
DIRECTIONS
From South (Cincinnati)
• 71 N to Columbus
• Take Exit 101 to
I-270W Toward Dayton
• Take Exit 20 Sawmill Rd
• Keep Left at Fork, Follow
Signs For Sawmill Rd
North
• Turn Left onto Hard Rd
• School Will Be On Right
From Northeast (Cleveland)
• 71 S to Columbus
• Take Exit 119 to I-270W
Toward Dayton
• Take Exit 20 Sawmill Rd
• Turn Right onto Sawmill
Rd
• Turn Left onto Hard Rd
• School Will Be On Right
From Northwest (Toledo)
• 75 S toward Dayton
• Take Exit 156 to OH-15E
towards US-23 S
• Continue on US-23 S
• Turn Right onto US-42 S
• Turn Left onto OH-745 S
• Turn Left onto County
Road 124/Home Road
• Turn Right onto OH257/Riverside Drive
• Turn Left on to Hard
Road
• School Will Be On Left
School Address:
4000 Hard Road
Dublin, OH 43016
Event Day Contact:
Adam Hayward
859-512-2823
SHUTTLE BUS
For an additional $12 per
delegate, schools may take
advantage of our shuttle bus
service to and from specified
hotels. If you plan to take the
shuttle, please make sure to
select a hotel from our list that is
marked with an (S) as these are
the only hotels services by the
shuttle.
On Friday, schools should be
dropped off at the conference
after checking in at the hotel. The
shuttle bus will take delegates to
the hotel at the end of the
evening.
On Saturday, the shuttles will take
delegates to the conference at a
designated time. Please note
that due to early IE and
scholarship times, this could be
as early as 7AM. Shuttles will
drop back off at the hotel at the
end of the evening.
On Sunday, buses will take
delegates and their luggage to
the conference at a designated
time. Please arrange with your
school bus to be picked up at
Dublin Scioto School.
Registration for the shuttle bus is
done at time of registration.
Deadline to sign up for the shuttle
bus service is Friday, February
7, 2014.
DATES TO REMEMBER
12/1/13 – Registration Opens
2/7/14 – “Early Bird” Registration
End at Midnight
2/7/14 – Registration For The
Following End at
Midnight:
• Administrator Award
• Shuttle Bus
• Individual Events
• Bob Fose Scholarship
• Ginny Chizer Scholarship
• Tech Challenge
• Bring a Marathon
Production
• Troupe Displays
• T-Shirt Orders