Download set up protocol-2015 - Oregon Dental Association

Onsite Leads:
Tim Rogers
SET UP PROTOCOL-2015
SET-UP - SUNDAY, NOVEMBER 22th
MAKE SURE TO PAY ATTENTION TO MAP OF CLINIC FLOOR FOR ALL ACTIVITIES
Department leads will be wearing a Blue OrMOM polo shirt.
General timeline
 8:00 am - unload trucks (volunteers arrive)
 10:00 am - leads meeting in VIP Suite B
 11:00 am - general volunteer shift arrives
Fork lift drivers arrive and start unloading AMOM truck
 Facility Co-Chairs, in consultation with AMOM staff, determine where the palates go
 The air and electrical lines are in a palate on the AMOM truck and should be
unloaded as soon as possible.
o Electrical is also needed in dental triage and both numbing departments.
Unload pipe from trucks (ODA, etc)
Pipe begins to get assembled and placed, according to clinic floor map
 Air, water, and electrical is placed first, as soon as it comes off the truck
Unload ODA truck
Once electrical and plumbing are complete in an area, then tables can begin to be placed,
according to the map. Cover tables with color-coded QuikCovers (check map for color coding).
Sterilization area
This area needs to be up and running first in order to begin spore testing.
General volunteers may help with
 Tables to be set up in square per diagram with tables also inside square for
Sterilizers and ultrasonic baths/instrument prep. Sinks at end near ultrasonic baths.
 Plastic table coverings placed on tables
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

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Towels placed on tables where ultrasonic baths are and instrument prep takes place.
Steriwipe instrument storage tubs and machines.
Garbage areas set up and hand sanitizer and disinfectant wipes set out
Floor mats put down in areas where volunteers will be standing the most
Sterilization (trained office personnel) should take care of:
 Containers of sterile instruments placed on opposite side for operator pick-up
 One table designated for “Personal Instrument” Pick-up and “Drop-Off”
 Signs posted to show what is in each operative and hygiene basic set-up
 Handpiece lubrication station set up
 Ultrasonic bath prepared
 Sterilizers filled with water and spore tests run
 One statim sterilizer put in “Numbing” area for syringes to be sterilized there.
 Supplies set out (sterilizing pouches at instrument prep area, hot pads on sterilizers,
instrument trays/hot dog boats)
Dental / hygiene treatment area set-up
AMOM staff will train volunteers on correct unit and chair assembly.
 Units will be assembled first, followed by chairs, lamps, and stools.
 Place a unit at every HV/suction connection.
 Secure units and light to table (take extra special care with the lights).
 Everything needs to be thoroughly wiped with a Cavicide wipe (provided by
Patterson), with one wipe left on the chair and one left on the wipe, to show that they
have been cleaned. Wipes stay on the chairs until the practitioner arrives, in order to
show that it is clean.
 One stool per chair (except in numbing and surgery areas; extra stools may be
placed in restorative, upon the leads' discretion)
Restorative: 31 dental chairs/ lights/ units
Endo: 4 dental chairs/ lights/ units
Hygiene: 18 dental chairs/ lights/ units
Oral Surgery: 16 dental chairs/ lights/ units
Pedo: 6 dental chairs/ lights/ units
Restorative numbing: 10 dental chairs/ tripod lights - no units
Surgery numbing: 6 dental chairs / tripod lights - no units
Patient eyewear should be distributed (one/chair)
Laminated color station cards should be place at each chair.
2 supply tables, one table for the post-treatment clipboard checker(s), and one check-in table
should be set up in each department. The department's check-in clipboard should be on the
check-in table. Add one more table to Kid Town for magazines and activities.
Department leads will coordinate set-up of department-specific supplies.
Medical & Dental Triage set-up
Each area needs a supply table. Each chair needs a laminated color station card.
Medical: Set up six tables, each with two chairs on per side (equals 12 triage spaces)
 Blood pressure cuffs, glucose testing strips and unit should be distributed (one/place)
Updated 8/11/15
Dental: 16 dental chairs and tri-pod lights need to be set up in dental triage.
X-Ray
Henry Schein techs, in consultation with xray lead, will set up this area.
Need one table per xray machine; two tables for xray reading; one table for check-in
Central Supply
Tables should be set up in a square
.
Patterson Dental Supply will set up this area.
Dental Lab
O'Brien Dental Lab will direct the set-up of this area
4 dental chairs
Volunteer Lounge
The rounds will be set up by the OCC; the lounge needs to be decorated and food put away, as
directed by the food & beverage lead.
Volunteer Registration
The kiosks and skirted tables will be set up by DWA. Volunteer registration will be set up, as
desired by the volunteer registration lead.
Tables needed in other departments
Department leads will direct specific set-up for their area.
Exit Interview: 5
Medication: 4
Data Entry: 5
Routing: 2
Post Op: 2
Patient Education: 8 (also need one survey marker per seat)
Community Resources: 6
Patient Registration: 3 at the door
EMT: 1
Patient Waiting Room: 1 table in back, for St. Vincent DePaul
Biohazard, sharps, and waste container distribution (Grab from WM protocol)
 Distribute waste baskets, lined with white bags to all areas on the floor, including non clinical areas.
 Add orange Home Depot buckets, lined with 5 gallon red biohazard bags, to the clinic
areas. Place directly next to waste baskets in that area.
 If multiple baskets/buckets are listed for an area, evenly distribute throughout section for
easy access by multiple providers (i.e. under tables for access on either side).
Area
Patient Registration
Medical Triage
Dental Triage
Waste Basket
3
2
2
Biohazard Bucket
1
Updated 8/11/15
Routing
Patient Education
Community Resources
X-Ray
Lab
Hygiene
Central Supply
Sterilization
Medications
Oral Surgery
Restorative/Endo
Surgery Numbing
Restorative Numbing
Data Entry
Exit Interview
Post Op
MTI Van
Tooth Taxi
Kids
Section pt. waiting
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1
2
2
4
3
4
2
2
2
4
8
1
2
1
2
1
1
1
1
1 each area
1
1
2
1
1
4
8
1
1
2
1
1
1
1
Assemble 15 brown cardboard biohazard receptacles and place in hallway at the back of
hall A1. Store extras in hallway and only assemble if needed.
Assemble (if needed) sharps containers and distribute to the following treatment areas.
Any extras should be stored in the ODA storage room, C127.
Area
Oral Surgery
Restorative
Surgery Numbing
Restorative Numbing
Kids
Medications
Endo
Sterilization
Tooth Taxi
MTI Van
Medical Triage
Quantity
3
4
2
3
1
1
1
1
1
1
1
Size
2 gallon
2 gallon
2 gallon
2 gallon
2 gallon
2 gallon
1 gallon
1 gallon
1 gallon
1 gallon
1 gallon
Other Tasks
 Waiting area chairs need to be set up for all departments, according to clinic floor plan.
 Patient registration forms and patient comment cards need to be attached to clipboards.
 Routing cards need to go to routing.
 Set-up miscellaneous signs (inside & out). Put sandbags (from DWA) on outside signs.
 Computers set up in data entry (4) and exit interview (10).
 Xerox should go to exit interview; the ODA portable printer to data entry.
 Magazine racks go to patient waiting area. Donated magazines should go here; if they
are geared towards children, they should be brought to Kid Town.
 Sinks go to dental lab and sterilization.
 Water bubbler distribution:
Updated 8/11/15

o One by medication
o Two in volunteer lounge
o Two in patient waiting room (one by medical/dental triage)
o The rest should be distributed, as available, throughout the clinic floor
Food, plates, utensils and cups go to volunteer lounge (C123-124).
And, finally…
After the clinic is fully set up, AMOM staff will lead a group of techs to help flush the water lines.
Updated 8/11/15