Download terms of reference - St Helena Careers

ST HELENA GOVERNMENT
BUILDING SURVEYOR
TERMS OF REFERENCE
1. Introduction
1.1 St Helena, a remote UK Overseas Territory, is poised for the biggest
transformation in the island’s history with the imminent construction of an
airport. The next three years will see St Helena Government (SHG)
implement a number of reforms necessary to open the island’s economy to
inward investment and increased tourism. As part of the reforms is the need
for SHG to address the maintenance of the Estate. Reporting to the Crown
Estates Manager, the Building Surveyor will play a key role in addressing the
backlog of maintenance on the Estate, the implementation of a planned
maintenance programme, and the provision of technical support to the
maintenance and projects teams.
2. The Role
2.1 SHG’s Directorate of Infrastructure and Utilities (DIU) manages the
Crown Estate along with the provision of utility services on St Helena. The
role is as a Building Surveyor within the Estates Department of DIU,
providing technical assistance to the department.
2.2 In addition the successful candidate will assist in the training of staff to
meet the RICS requirements for Associate (Technical) membership.
3. Key Objectives
3.1 To undertake a full range of Building Surveying duties and
responsibilities in order to maintain and improve the SHG’s portfolio and
housing stock, working within the framework of best value and the
Governments own financial constraints; to ensure that SHG’s responsibilities
and duties as landlord and service provider are upheld in line with current
legislation.
4. Job Context
4.1 The Building Surveyor operates on a wide range of maintenance and
improvement schemes in connection with SHG’s property portfolio and
housing stock. The officer must be conversant with a wide range of
construction, property and contract related legislation. The officer must use
his ability to ensure that the built environment he oversees for SHG staff,
tenants and leaseholders is of the highest quality given the many constraints
of each individual property. He must ensure that all works carried out on
them is undertaken in a manner that least interferes with their day to day
operation and that it is undertaken safely and in a professional manner, that
it is completed within budget and on time.
4.2 The officer must have an in depth construction knowledge and must be
able through his knowledge and experience to supply contractors and clients
with solutions to problems they encounter during the construction process.
He must be able to make decisions and show initiative.
4.3 The amount, range and impact of property related legislation continues
to increase with the introduction of revised Building Regulations.
5. Main Tasks
5.1 The main tasks to be undertaken are as follows:
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To develop and maintain a close understanding and knowledge of the
Crown Estates buildings.
To prepare design drawings, specifications and pre-tender safety plans
for the extension, alteration and refurbishment of SHG’s buildings,
either directly or through the use of Technical Services or external
consultants.
To prepare tender documents and invite tenders/quotations for various
types of building projects and to perform all associated contract
administration and project management duties, either directly or
through the use of Technical Services or external consultants.
To be responsible for a rolling programme of stock condition surveys
and compiling and updating stock condition data used in the
development of planned maintenance programmes.
To assist in the management of a planned maintenance programme.
To undertake structural surveys of SHG buildings in order to establish
the extent and cause of any defects and to prepare reports with
recommendations relating to the extent and nature of any necessary
remedial works.
To assist in the preparation of forward planned preventative
maintenance programmes with budget costings.
To provide technical advice to client staff on a range of building
maintenance and improvement matters, some typical examples being
as follows:•
insurance assessments and claims.
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health and safety aspects of buildings.
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scheme designs with costings.
Decide and resolve jointly with colleagues the priorities for work on
buildings so as to balance the needs of conservation and departmental
requirements within available budgets.
Update, maintain and develop the procedures and manuals necessary
for the guidance and direction of staff, contractors and consultants.
To act as a contributing member of the Buildings Team and to
undertake such other duties as may be reasonably required.
6. Outputs and Deliverables
 Within one months of arriving in St Helena, to provide an initial
overview of the tasks to be addressed, highlighting the main issues
and produce half yearly reports thereafter.
 Develop and implement a series of tender documents for various types
of building projects and to perform all associated contract
administration and project management duties form the schedule of
works.
 Undertake an initial stock condition survey of all SHG buildings and a
programme of continued surveys thereafter.
 Develop and implement a rolling programme of planned maintenance
from the stock condition surveys and to ensure data is updated onto
the database as required.
 Undertake structural surveys of SHG buildings in order to establish the
extent and cause of any defects and to prepare reports with
recommendations, including work specifications, relating to the extent
and nature of any necessary remedial works.
 Assist with training of staff to meet RICS requirements for Associate
(Technical) membership.
7. CONTRACTUAL ARRANGEMENTS
7.1 The Building Surveyor will be an employee of SHG and hold a contract
with them for a period of 3 years.
8. Reporting
8.1 The Building Surveyor will report to the Crown Estates Manager.
However, in carrying out this role, the successful applicant will need to liaise
closely with, amongst others, the staff involved in Crown Estate
Management. The Advisor will produce half yearly reports on progress
towards the objectives and a final report at the end of contract for the Crown
Estates Manager, copied to the Director of Infrastructure and Utilities and
Chief Secretary.
9
Personal Specifications
9.1 The successful candidate should have:
Attributes
Essential
Desirable
1. Relevant
experience
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A minimum of ten years
experience in building
surveying
A minimum of five years
experience of project
management and
contract administration
Experience of managing
a planned maintenance
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A trades background
prior to qualification as
a Surveyor
Relevant experience in
small islands
Experience in training
others
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2. Education
and training
3. Personal
Skills
Competences
4.Special
qualities
programme
In-depth construction
knowledge
Knowledge of
construction, property
and contract related
legislation
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At least a first degree in
a relevant subject
 Professional
membership of the RICS
 Good communication,
and interpersonal skills
 Strong negotiating and
influencing skills
 Effective people
management style
 Ability to lead and
manage change
programmes
 Ability to plan, allocate
and progress work,
manage time and meet
target deadlines
 Fully competent in
computer skills including
word processing,
spreadsheets and
databases
The ability to adapt to living
in a small close-knit
community
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Advanced computer
application skills
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Ability to train others
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Practical approach to
problem solving
A sensitivity to local needs
and customs
10 Timing
10.1 The support is required with immediate effect for a period of 3 years.