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UN Capital Development Fund
Performance Based Grant Allocations
for 2014
NCDDS - Local Governments and Climate Change
August 2013
Background
8 Districts / Municipalities to receive PBCR Grants in 2014
Funding Available is $US 320,000 = $US 40,000 per D/M
Rules for allocation are in MOU:
1. 75% of the grant is allocated in proportion to D/M
and C/S Fund allocations (D/MF + Total C/SF / 2)
2. 25% of the grant is allocated according to
Performance Scores
Allocations must be announced at the same time as (or
immediately after) D/M F and C/S F allocation
announcements (November 2013?)
Amount for Performance Allocation
All Districts / Municipalities must fulfill Minimum
Conditions (MC) to receive ANY PBCR Grant.
Amount for Performance Allocation (APA) = $US
320,000 * 25% = $US 80,000
Districts / Municipalities scoring less than 50% on
Performance Assessment do not receive any
Performance Allocation
Performance Allocation
Districts / Municipalities with Performance Score (PX)
>50% are entitled to a share of the APA
The share for each District / Municipality is in proportion
to its Performance Score (SX)
Performance Based Allocation PX = APA x SX / ∑S
∑S = the total Performance Score for all Districts / Municipalities scoring
50% or more
Performance Measures
There are 2 kinds of Performance Measure:
1. Public Resources Management Performance
indicators
2. Climate Change Adaptation Performance Indicators
5 Districts in Battambang are only starting LGCC
implementation. For these Districts we can only score the
Public Resources Management (type 1) indicators
Area
Performance Measure
Scoring
Points
available
Evidence
Planning
and
Budgeting
The District/Municipality
Minimum condition
Development Plan has been
approved by the D/M Council
0
Minutes of
Council Meeting
Records show at least 25%
of households represented in
participatory planning
meetings (Step 1 of CIP) in
2012
CIP Step 1 records
available for at least 90% of
villages in the District: 1
point
Total participation
represents at least 25% of
hh in District / Municipality:
1 point
2
Records of CIP
process
Update of D/M Investment
Programme has been
completed up to Step 1
Step 1 complete: 1 point
1
Records of DIP
process
Area
Accounting and
Audit
Performance
Measure
D/M Finance Unit
records of
expenditures are
reconciled with
Treasury records
Scoring
Reconciliation
carried out at least
once: 1 point
Reconciliation
carried out within
past 6 weeks and
discrepancies
corrected if needed:
+ 1 point
Financial statements
(Need to check
are prepared as per
what is required
the established format format and
and schedule
schedule)
Fully compliant: 2
points
Partially compliant:
1 point
Points
available
2
2
Evidence
D/M Finance
Unit records
D/M Finance
Unit records
Area
Performance
Measure
Accountability D/M Development
and TranspPlan has been
arency
effectively disclosed
to the public
Council Meetings
held regularly
Council meetings
are open and local
citizens can express
their views
Scoring
D/M Plan is available for
inspection by members of
the public: 1 point
Specific additional
measures taken to
disseminate D/M Plan (e.g.
D/M Forum): +1 point
4 – 6 meetings in 2012: 1
point
At least 7 meetings in2012:
2 points
Citizens’ attendance
recorded in minutes (at
least 2 separate meetings):
1 point
Points
available
2
Evidence
(1) Copy is
available;
(2)
records of
activities
2
Council
Minutes
1
Council
Minutes
Area
Performance Measure
Scoring
Climate
Change
Resilience
VRA has been conducted in at least 3
Communes/Sangkats
Minimum
Condition
A D/M Climate Change Adaptation
Strategy has been prepared with C/S
representatives present and has been
approved by the D/M Council
Minimum
Condition
% of co-financing from C/S Fund of the 25%-50%: 1 point
infrastructure projects supported by
> 50%
:2
PBCR grants in the District/Municipality points
in 2012
Points
available
0
Evidence
Records of
VRA
0
Council
Minutes
2
PID data
Area
Performance Measure
Scoring
Points
available
PID data
PID data on PBCR-grant
infrastructure projects shows
compliance with safeguards
and procurement rules
Data on all PBCRG projects
entered in PID: 1 point
Data demonstrates compliance with
safeguards: +1 point
Data demonstrates compliance with
procurement rules: +1 point
3
Quality of project
implementation (based on
field visits and discussions
with beneficiaries)
Local citizens (in addition to
CC and village authorities)
were involved in preparation
and implementation of PBCR
grant funded activities
Very good: 2 points
Satisfactory: 1 point
Not satisfactory: 0 points
2
Participatory
Evaluations
Scores
Local citizens recall joining in
project preparation activities: 1 point
Local citizens recall joining in
implementation activities: 1 point
Local citizens are aware that the
project contributes to climate
change resilience: 1 point
3
Discussions with
local citizens
Area
Performance Measure Scoring
C/S Council monitors
project implementation
During project implementation
M&E committee monitors
according to plan
Points
available
1
Evidence
C/S Council
records (for
sample projects)
Battambang and Takeo
There are 12 points available for Public Resources
Management (Both Provinces)
There are 11 points available for Climate Change
Adaptation (Takeo Only)
There are 2 extra points for self-assessment (Both
Provinces)
Therefore D/M in Takeo will score from maximum 25
points and Districts in Battambang will score from
maximum 14 points.
• We will take the AVERAGE score for CCA for the
3 D/M in Takeo and add this number of points to
the score for each District in Battambang
Next Steps
Orientation to participating D/M about the Performance
Assessment Process
Form Performance Assessment team
Prepare work plan
Send out Self-Assessment forms
Performance Assessment mission (1 day per D/M)?
UN Capital Development Fund
THANK YOU
Julian Abrams
LGCC Project Coordination Adviser
[email protected]