Download Outdoor Sign Posting Plan and Communication Policy

AZUSA PACIFIC UNIVERSITY
POLICIES AND PROCEDURES
Title:
Policy Number:
Replacing Policy Number:
Effective Date:
Issuing Authority:
Responsible Office:
Outdoor Sign Posting Plan and Communication Policy
PO2007010
No prior policy
October 10, 2007
President’s Cabinet
University Relations
Policy Statement
Portable displays associated with approved fairs and conferences that are self-sufficient
do not require prior signatures and are held in account by the sponsoring university office
or department host.
The definitions, approval process, and enforcement terms provide APU with the
opportunity to facilitate way-finding and temporary outdoor communication opportunities
in a manner that aligns with APU’s Specific Plan design guidelines and the City of Azusa
signage code.
Reason for Policy
The sign posting plan and outdoor communication policy (posting plan) serves to protect
the aesthetic beauty of the Azusa Pacific University campus, while providing temporary
communication opportunities for the promotion of campus performance, social, political,
conference, and athletic events. The posting plan is designed to serve the outdoor
communication needs of the APU community, and does not pertain to inside building
areas. Sign posting within buildings should occur at designated areas only. Departments
and offices provide oversight as to the individual bulletin boards within their respective
areas.
Definitions
Permanent directional signs: The permanent way-finding signage plan primarily consists
of five sign types that form a hierarchy of way-finding markers at important points within
the campus. These signs are designed to provide direction for visitors on APU’s campus.
These include institutional identity/entry signs, campus directories, pathway directional
signs, building identification signs, and regulatory signs. The installation/removal, and
updates to the permanent directional and identification signs are coordinated through the
office of Facilities Management, and support from the office of University Relations.
Permanent signs are updated yearly in conjunction with the university’s way-finding
system and updates in space usage. Regulatory signs regarding safety, parking, and other
code-related signs are coordinated through the Office’s of Facilities Management and
Campus Safety. The University Space Committee provides oversight and direction for all
campus communication and signage.
Small temporary communication signs:
Small temporary communication (small
signs) signs include all communication through flyers, posters, banners, and display
material that are smaller than a maximum total of four square feet. All communication
materials that fit within this category are approved through the office of Communiversity,
for a maximum of two weeks, and up to 20 distributed copies at one time. These
materials may only be displayed as they promote opportunities related to campus
performances, social activities, approved political actions, conferences, or athletics
events. Job related information requires approval through Career Services. Small signs
may only be displayed on designated campus bulletin boards or on approved campus
kiosks. The listing of approved locations is available in Communiversity (Addendum A).
Buildings, trees, poles, walls, and other campus structures are not approved display areas.
All temporary signage material posted outside of the designated areas, or posted without
approval will be removed with potential fine implications. All small signs must be preapproved and date-stamped through Communiversity, located in the Cougardome on
APU’s east campus. All small signs must display Communiversity approval stamp. A
sample of the small sign designated for posting is required, as a part of the approval
process.
Wire stake signs:
Wire stakes signs may be used for directional and event purposes.
The use of wire stakes requires approval and a signature agreement through
Communiversity. Stakes may be placed in the Cougar Mall, North of the Cougar Dome
Lawn. Stakes placed in living areas must obtain approval from the living areas and or
RezLife.
Wire stakes may be rented from Communiversity or purchased from a list of vendors
provided by Communiversity. Other forms of small communication signs, including
wood stakes are not permitted as they may cause permanent damage to university
grounds.
A separate rental and or use agreement is required for the use of wire stake signs. Such
agreements are available at Communiversity. Facilities management will not be held
responsible for sign removal and or damage. Persons or departments using wood stake
signs that cause any damage to APU grounds may be charged for damages.
Large temporary communication signs:
Large temporary signage includes all
communication posters, banners, and flags that are larger than a total of 4 square feet, and
smaller than a total of 20 square feet. All temporary communication materials that fit
within this category require approval through the office of Facilities Management. These
large temporary communication signs will be limited to certain pre-determined locations
on campus. These materials can be approved for no longer than a three-week time period.
A fine may be assessed if the sign is not pre-approved, or placed in a location that is not
permitted. Pre-approved locations are designated for posters, banners, and flags. Content
approval of the large temporary communication sign must be pre-approved by
Communiversity. Installation must be coordinated through the Office of Facilities
Management. Approved installation may also include installation costs, if required. A
copy of the design and dimensions must be filed with Communiversity, prior to posting.
Approval process
Permanent signage and university way-finding is approved through the office of Facilities
Management. Permanent signage is changed once a year, and coordinates with university
way-finding and space utilization changes. Requests can be made to [email protected], or to
Facilities Management at (626) 812-3002.
Temporary communication signs are approved through Communiversity, located in the
Cougardome on APU’s East Campus. Temporary communication signs may be approved
for a maximum of two weeks. All temporary communication signs require pre-posting
approval, adherence to the sign design guidelines, a sponsoring department or office
(approved by a faculty or staff member), and a Communiversity date-stamp. Removal of
the temporary communication sign is the responsibility of the party installing the
temporary communication signs. If the temporary signage is not removed within a week
of the expiration date, fines may be assessed to the group, or individual party.
Temporary communication signs may only be located at pre-designated bulletin boards or
campus kiosks. Please refer to the listing of approved locations available in the
Communiversity office.
Enforcement terms
Fines may be assessed for temporary communication signage that is not approved, or not
removed within the one week removal period. Minimum fines of $10 per sign may be
charged to the sponsoring group or person. If damages are incurred, larger fines may be
assessed.
Temporary signage installation should use painter’s tape, or staples depending on the
approved location. Masking tape, duck tape, or other materials used that cause damage to
APU’s facilities are not allowed.
Costs, development, installation, approval, and removal
Costs and development of the temporary or event signage are incurred by the person,
department, office, or group.
Installation requirements may warrant additional charges based on the type of
installation, and the availability of facilities management staff to executive the
implementation. Facilities Management requires final approval on all large temporary
signage, prior to creation and installation. Approvals for all signage are required.
University staff reserves the right to remove signage without notice.
Signage policy, regulations, and approvals all fall under the responsibility of APU’s
Space Committee. Any changes to this policy, process, and/or regulations requires
approval through the University Space Committee.
Forms available in Communiversity:
Approved locations form (addendum A) – Available in Communiversity
Addendum B:
Design guidelines:
All signs should provide the basis communication tenants relating to an event or activities
(event) information. This includes, but is not limited to who is sponsoring the event; what
– what the event is about; where – the specific location of the event; when – the
designated date and time of the event. If these items are not listed on the communication
signs, the sign design or signs may be rejected. Communiversity provides oversight and
final approval on locations and content.