Download position description - the Bay of Plenty District Health Board

POSITION DESCRIPTION
Job Title:
Project lead - Faster Cancer Treatment Improvement
Responsible To:
Business Leader – Surgical Services
Responsible For:
Implementation of change management for the meeting MOH
Faster Cancer Treatment timelines.
Position Purpose:
To work with the clinical teams providing assessment and
diagnosis of cancer for BOPDHB to progress clinical process changes required to meet the
Faster Cancer Treatment timelines as required by the Ministry of Health.
December 2013
Date:
Organisation Context:
COO
Business Leader –
Surgical Services
Information Services
Manager
Project Manager –
FCT service
improvement
The Bay of Plenty District Health Board
Vision:
Mission:
Values:
Key Outcomes:
Healthy, thriving communities
Enabling communities to achieve good health and independence and
ensure access to high quality services.
C Compassion
A Attitude
R Responsiveness
E Excellence
Improved access and inclusiveness
Effective, responsive health programmes
Improved Maori health and independence to reduce disparities
Improved health and independence for children and families
Healthy, independent and dignified ageing
Functional Relationships:
The Role has a responsibility for service improvement activities linked to the delivery of
Faster Cancer Treatment times. In this role, the key relationships to be developed are as
follows:
Reports to:
Business Leader – Surgical Service
Internal DHB
relationships
Faster Cancer Treatment Steering Group
Senior Medical Officers
Junior Medical Officers
Information Services
CNS and Cancer Co-ordinators associated with Cancer streams
Elective Services
Schedulers
Funding and Planning
Key stakeholders
Minister of Health
Other DHBs
Key Achievement Areas:
The requirements in the above Key Achievement Areas are broadly identified below:
Principal Accountabilities
Information Services Responsibilities

Work with Clinical and IS staff to progress quality indicator reporting of cancer stream
management to inform service improvement processes
Key Performance Indicators:
Quality indicator reporting is available and endorsed for all cancer streams
Process Change Responsibilities


Work with services to establish the process change required for achievement of MOH
FCTT Timeframes
Manage stakeholder relationships.
Key Performance Indicators:
 Identify service improvement priorities across cancer streams based on performance
and evidence based best practice, e.g. Lung Tumour standards
 Develop and maintain a clear project plan
 Report project plan variance to Faster Cancer Treatment Steering Group, BOPDHB
and Information Services
Programme outcomes


Defined reporting and monitoring standards for Fast Cancer Treatment MoH Reporting
requirements
Service improvement frameworks in place for all cancer streams
Key Performance Indicators:
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
Delivery of care in line with MoH Faster Cancer Treatment timeline indicators
Position Purpose and Responsibilities:
The key responsibility for this role is to work with Clinical staff and Information Services to
identify barriers and develop process solutions to meet the Fast Cancer Treatment
requirements of MoH. The FCTT Service Improvement Project Manager is responsible for
effective management of the service improvement programme. This includes thinking ahead
and being prepared to initiate, explore and agree innovative and creative solutions to issues
and problems. Day to day management includes specifications of outcomes, resource
allocation, monitoring and evaluation, continual improvement and actual achievement of
specified deliverables.
Key Responsibilities and Expectations include but are not limited to:
Key responsibilities
Performance expectations
Leadership


Management of the work



Team management





Financial management

Relationship management



Take responsibility for the leadership of the agreed work
programme, deliverables and outcomes
Support the IT and clinical staff through programme
management to enable successful implementation of the
work programme
Ensure that a work-plan is in place with milestones,
timeframes, deliverables and performance indicators.
Monitor implementation of the work-plan against deliverables
and performance indicators
Ensure the programme is delivered as described or report
issues and gain agreement to changes to the work-plan with
the Business Leader – Surgical Services and Information
Services Manager
Identify, manage and escalate risks as appropriate
Report progress regularly, accurately and effectively
Participate effectively in formal and informal team meetings
Develop and maintain effective working relationships with
colleagues across the team
Coach and mentor team members in an on-going and
positive manner
Exercise and comply with financial delegations
Ensure that the right stakeholders are engaged through the
right processes
Develop and maintain effective working relationships with
key external stakeholders
Develop and maintain effective working relationships with
key internal stakeholders including those in other
departments
Core competencies
Project management skills
Proven skills at delivery of clinical service improvement using
project management methodologies.
Drive for results
Can be counted on to achieve results. Sets high standards and
pushes self and others to perform.
Strategic agility
Sees ahead clearly; can anticipate future consequences and
trends accurately; has broad knowledge and perspective; is
future oriented; can create competitive and breakthrough
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strategies and plans.
Priority setting
Uses logic to determine what is important and ensures their time
and the time of others is spent on this.
Customer focus
Establishes and maintains effective internal and external
relationships. Is dedicated to listening to understanding and
recognising the needs of others.
Problem solving
Explores all sources of information. Sees hidden problems and
completes honest analysis. Looks beyond the obvious and
doesn’t stop at first answers.
Managing and measuring
work
Clearly assigns responsibility for tasks and decisions; sets clear
objectives and measures; monitors process, progress, and
results; designs feedback loops into work.
HEALTH PRACTITIONERS COMPETENCE ASSURANCE ACT 2003
1. You are required to maintain your current competency based practicing certificate
2. You must notify Manager of any changes to scope or conditions on practice (determined
by Regulatory Authority)
3. You must complete the requirements of any competency programme
4. You must notify employer of concerns relating to the risk of harm to the public of another
health practitioner practicing below the required standard of competence.
5. Know the provisions of the HPCAA as the governing legislation
HEALTH AND SAFETY
You are expected to meet the health and safety requirements set out in Bay of Plenty District
Health Board policies and protocols and any other requirements set out in the Health and
Safety in Employment Act 1992.
TREATY OF WAITANGI/CULTURAL COMPETENCIES
BOPDHB is committed to the principles of the Treaty of Waitangi
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