Download Hazard Communication Plan

Janus Youth Programs
Hazard Communication Plan
To be permanently placed in SDS binders at each site
Purpose
The purpose of this policy is to assist each location in complying with the OSHA Chemical Hazard
Communication (Title 29 Code of Federal Regulations Part 1900.1200), also known as the "U.S.
Right to Know Standard", as well as OR-OSHA, WISHA, and Janus Youth Safety Policy; and
provide standard guidelines for the use of chemicals and to ensure a safe work place for all Janus
Youth employees in the states of Oregon and Washington.
Hazard Communication Plan will inform employees of:
 What chemicals are being used
 How the chemical can be harmful to them
 How they can protect themselves
 What to do in the event of an emergency
The management of Janus Youth is committed to preventing accidents and ensuring the safety
and health of our employees. We will comply with all applicable federal and state health and
safety rules to provide a safe, healthful environment for all our employees.
Definition
“Hazardous Chemical” means a chemical for which there is statistically significant evidence
based on at least one study conducted in accordance with established scientific principles that
acute or chronic health effects may occur in exposed employees. Janus Youth does not use
hazardous chemicals in its every day operations; however we choose to adopt Hazard
Communication Plan because the quantity of household chemicals we use exceeds normal use in
a regular work location.
References
(1) Title 29 Code of Federal Regulations Part 1910.1200 - Chemical Hazard Communication
(2) ANSI Z129.1-1982, American National Standard for Hazardous Industrial Chemicals
Precautionary Labeling
(3) Janus Youth Workplace Safety Policy
(4) OR-OSHA – Oregon State’s Hazard Communication
(5) WISHA - Washington State's Hazard Communication
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Last revised: 04/22/2016
Attachments
1.
2.
3.
4.
Safety Guidelines (extract from Policy)
Employee Hazard Communication Training – blank record
Guide to Reading a Safety Data Sheet
SDS Audit Timeline
Location of Hazcom Plan
This written Hazard Communication Plan is placed in the SDS book at each work site. The SDS
book is located in an accessible place for all employees at each work site. If missing, it is the
duty of every employee to request a copy from HR Department. HR/Safety department keeps the
master document and ensures an audit.
Janus Youth shall make the written hazard communication program available, upon request, to
employees and/or third parties in accordance with licensing and OSHA requirements.
Identifying hazardous chemicals and Inventory
Inventory identifies all hazardous chemicals used at this workplace [see Index in SDS binders at
sites].
An inventory lists every chemical substance used in the workplace to which employees may be
exposed to under normal or emergency conditions. This inventory will be updated at least
annually and extremely hazardous materials reviewed and possibly removed or a less hazardous
substance substituted.
Janus Youth utilizes common house-hold cleaning and household chemicals. Detailed
information about the physical and health effects of each chemical is included in a safety data
sheet; the identity of each chemical on the list matches the identity of the chemical on its safety
data sheet.
It is a site manager’s responsibility to identify and evaluate hazardous chemicals. All employees
are responsible to learn the information provided in the Chemical Hazard Communication
program, assist manager in identifying of hazardous chemicals, follow safe practices at all times,
and report any unsafe act or conditions to their supervisor immediately.
Storage of Chemicals
Chemicals are to be stored in properly ventilated facilities and area, and only with compatible
materials. Refer to SDSs for chemical-specific safe handling procedures. All chemical containers
are stored in the proper position and should be checked frequently for leakage, particularly
around container openings.
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Chemical containers are to be opened cautiously and use of compressed air to release a chemical
from its container is not allowed, unless system is designed for pressure transfers.
Leaking or damaged containers arriving at site, must be isolated and removed will not be
accepted from the seller. The transporting vehicle must be decontaminated before further use.
Identifying containers that have hazardous chemicals and Labeling
All hazardous chemical containers used at this workplace will clearly identify the chemical on
the label, and include an appropriate hazard warning and the manufacturer’s name and address.
No container will be released for use until this information is verified. Site manager will ensure
that all containers are labeled with a copy of the original manufacturer’s label or a label that has
the appropriate identification and hazard warning. Site manager will ensure that all employees
receive training on primary and secondary labeling.
Janus Youth Oregon employees shall not remove or deface labels on chemicals, unless the
container is immediately relabeled with the required information. If the primary labels wear off,
it is a responsibility of every Janus Youth employee to ensure that such label gets replaced.
All non-hazardous containers shall be labeled with an appropriate marking, identifying the
containers contents (for example, water).
Access to Safety Data Sheets
Safety data sheets are readily available to all employees. Employees can review safety data
sheets for all hazardous chemicals used at this workplace.
The safety data sheets are audited, updated and managed by the site manager [see attachment 4].
If a safety data sheet is not available for a hazardous chemical, it is every employee’s
responsibility to immediately notify site manager.
SDS binders are easily identifiable, placed on a shelf with other work related documentation, and
accessible to employees in any shift. The index is updated with every new chemical introduced
to this site. Lists of chemicals in any SDS binder, in the index, and on Attachment 1 are
alphabetized in the same system (either by industrial number, chemical name or common name)
so they can be cross-referenced. Binder contains instructions on retention and updating of SDS
sheets.
Training employees about chemical hazards (also see Attachment 3 - Guide to Reading a
Safety Data Sheet)
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Before employees start their jobs or are exposed to new hazardous chemicals, employees receive
a hazard communication plan training that covers the following topics:
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An overview of the requirements in Oregon OSHA’s hazard communication rules and Janus
Youth Hazard Communication Plan.
Hazardous chemicals present in their workplace.
The written hazard communication plan and where it may be reviewed.
How to read labels and review safety data sheets, how to label secondary containers.
Physical and health effects of the hazardous chemicals.
Methods used to determine the presence or release of hazardous chemicals in the work area.
How to reduce or prevent exposure to these hazardous chemicals through use of control/work
practices and personal protective equipment:
o Not to remove labels of containers with chemicals. Not to leave unidentified
chemical in unlabeled container. Never mix chemicals. Do not use chemicals if
you are not sure of the correct use.
o Goggles, gloves, red plastic bags, etc.
Steps we have taken to reduce or prevent exposure to these chemicals.
Emergency procedures to follow if an employee is exposed to these chemicals.
1st Aid procedure and 1st Aid kit location.
After attending the training, employees will sign a form (attachment 2) verifying that they
understand the above topics and how the topics are related to the hazard communication plan.
SDS training is also a part of the required on-site training that must be completed by every new
hire within first 90 days of employment. This training is tracked via paperwork and data entry.
Introduction of new hazardous chemicals
A chemical hazard evaluation is required by all locations prior to introducing new chemical
hazards into the workplace. The procedure is as follows:
Study new chemical’s SDS information to learn about controls to be used, storage requirements,
handling procedures, conditions of material, employee training, number of employees potentially
exposed, first aid procedures. Sign training records for file.
Employee Rights
Employees can receive information on hazardous chemicals to share with their physician to
which they may be exposed. Employees can contact their local medical department or Janus
Youth HR Department to determine specific medical screening and reproductive hazards.
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Whenever an event takes place in the work area such as a spill, leak, explosion or other
occurrence resulting in the likelihood of a hazardous exposure, the affected employee shall be
provided an opportunity for a medical consultation. Such consultation shall be for the purpose of
determining the need for a medical examination. All medical examinations and consultations
shall be performed by or under the direct supervision of a licensed physician and shall be
provided without cost to the employee, without loss of pay and at a reasonable time and place.
Symptoms of Overexposure to Chemical Hazards
There are two major categories of human responses to hazardous chemical exposure: acute and
chronic.
Examples of acute exposure symptoms include coughing, sneezing, followed by labored
breathing after inhaling a chemical irritant. Another example of acute effects may be skin
blistering, appearance of a rash or burn resulting from unprotected exposure to vapors of a
corrosive chemical; in the case of a chemical splash to the eyes, face, or exposed skin on the
body, immediate use of an emergency shower and eyewash station may make the difference in
losing or saving sight or preventing disfigurement.
The Occupational Safety and Health physician treating the worker chronically exposed to a
particular hazardous chemical determines if the exposure results in sensitization, cancer,
mutagen (gene defects) or a teratogen effects (birth defects).
PPE – Personal Protective Equipment
Use of personal protective equipment is required when handling hazardous chemicals. Specific
requirements are addressed by site manager during on-site training. The following PPE will be
provided in each program for employee use: gloves, fluid resistant gowns, eye protection
goggles, face masks, and CPR pocket masks. The manager will assure they are of appropriate
sizes and readily accessible for staff.
Safety showers and eyewash fountains are not applicable to the type of chemicals Janus Youth
sites are authorized to acquire.
In the event of a chemical spill or release, clear the area of unnecessary personnel and notify
appropriate emergency and rescue personnel if applicable. Employees will use PPE for all
designated universal precaution procedures. Non-use of PPE will be investigated and
documented by the supervisor.
If a garment is penetrated by hazardous chemicals, it will be removed immediately or as soon as
feasible. This includes designated PPE garment(s) and/or the employee's personal clothing
articles. It will be placed in the procedurally designated area/container for storage, washing,
decontamination, or disposal.
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If employee’s skin or lungs get contaminated with hazardous chemical, employee will follow the
guidelines listed by manufacturer in SDS sheet.
All PPE will be removed prior to leaving the immediate work area in which the PPE was worn
(e.g., removing PPE used in cleaning of the bathroom). All PPE will be replaced as soon as
practical when torn, contaminated, punctured, cracked, or when there are any signs of
deterioration that could compromise its effectiveness.
Hand Protection
Gloves will be used as a barrier between hands and any hazardous chemicals. Situations where
gloves must be worn include, but are not limited to: When handling, touching, or cleaning
contaminated items and surfaces with household chemicals.
Fresh gloves will be used for each contact/procedure situation. Disposable gloves will not be
washed for reuse. Utility gloves will be decontaminated for reuse if the integrity of the glove is
not compromised. Generally, these are the heavy duty, household rubber type and used for clean
up.
Eye Protection
Eye protection will be worn whenever splashes, spray, spatter, droplets, or aerosolization of high
risk chemicals is anticipated and there is potential for eye contamination. Eye protection
equipment is reusable and will be washed for reuse.
Masks
Masks will be worn whenever splashes, spray, spatter, droplets, or aerosolization of high volume
high risk chemicals is anticipated and there is potential for eye contamination. The mask is to
cover both the nose and mouth of the person with no gaping on the sides. The mask is to be used
for only one task or procedure, by only the person initiating the use, and disposed of immediately
after use. Disposal of the mask is to be in a plastic trash bag.
Fluid Resistant Gowns
The gown will be of a style and material to prevent soiling of employee clothing when a situation
would create the potential for the employee's clothing to come in contact with hazardous
chemicals.
The gown is to cover the employee's body area from the neck downward to minimally the knees,
and from the neck out to the wrist areas of the employee's arms.
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The gown is to be used for only one task or procedure, by only the person initiating the use, and
disposed of immediately after use. Disposal of the gown is to be in a plastic trash bag.
Compressed Air Use Rules
Not applicable for Janus Youth.
Eating, drinking and use of tobacco products are prohibited in the following areas
Food and drink substances will not be stored in areas where hazardous chemicals are present
(e.g., storage, garage areas).
Informing employees who do special tasks
Before employees perform special (non-routine) tasks that may expose them to hazardous
chemicals, their supervisors will inform them about the chemicals’ hazards. Their supervisors
also will inform them about how to control exposure and what to do in an emergency.
Examples of special tasks that may expose employees to hazardous chemicals include the
following: using oxygen for client.
Informing employees about hazardous chemicals in pipes
Not applicable to Janus Youth Oregon
Informing contractors’ employees about hazardous chemicals
Contractors are required to supply the location with SDSs for hazardous materials that they bring
into the facility. Site Program Director will notify contractors and contractors’ employees about
hazardous chemicals used on site, and how to access SDS binder.
An employee of an outside service agency/provider, who comes into the home to work with a
client is to have any necessary PPE supplied by her or his specific employer. If this employee
comes to work with the client without the required PPE, Janus Youth will provide the PPE for
that work shift. The manager will notify the agency supervisor to explain the outside agency's
responsibility for provision of PPE for the employee. Should the employee again come to work
without the PPE, the manager will not allow the employee to work. If the employee's working is
imperative to a client's needs, the manager will again provide the PPE and again contact the
person's supervisor.
Informing temporary employees
It is the manager’s responsibility to orient temporary employees on hazardous chemicals used on
site, and how to access SDS binder.
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Attachment 1.
Safety
Employees are expected to work in a safe manner and report safety concerns to their supervisor.
Employees are normally prohibited from participating in recreational activities with clients,
although their presence may be required in order to provide necessary supervision.
Violations of safety rules; improper or nonuse of safety equipment, including motor vehicles;
failing to report an on-the-job injury or accident; failing to report pending driver or criminal
arrest charge; carelessness; and working under the influence of any substance that impairs or
may impair mental or physical capability are examples of unacceptable conduct.
Refer to Section III Employment Policies, Reporting Requirements under Drivers and Criminal
History; Section V, Workers’ Compensation and Return-to-Work policy; Section IX, Workplace
Violence Prevention Policy; Section X, Alcohol and Drug-Free Workplace Policy; and/or
program-specific Policies and Procedures and/or Safety Manuals for additional information.
Page 31 Janus Youth Programs Employee Guidebook
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Attachment 2
TRAINING RECORD
Name (print):
Dept/Site:
Date Competency Achieved:
**Credit Hours:
Date of Training:
TRAINING CATEGORY – HAZARD COMMUNICATION PLAN
I have been informed about the hazardous chemicals that I may be exposed to during my work and I
have received training on the following topics:
• An overview of the requirements in Oregon OSHA’s hazard communication rules.
• Hazardous chemicals present in the workplace (SDS information).
• The written hazard communication plan.
• Physical and health effects of the hazardous chemicals.
• Methods to determine the presence or release of hazardous chemicals in the work area.
• How to reduce or prevent exposure to these hazardous chemicals through use of exposure
controls/work practices and personal protective equipment.
• What not to do: Not to remove labels off containers with chemicals. Not to leave unidentified chemical in
unlabeled container. Never mix chemicals. Do not use chemicals if you are not sure of the correct use.
• Steps we have taken to reduce or prevent exposure to these chemicals.
• Emergency procedures to follow if exposed to these chemicals.
• How to read labels and review safety data sheets.
• How to label secondary containers.
Note to employee:
This form becomes part of your personnel file; read and understand it before signing.
Training Source:
Janus Youth
_______________________________________
Employee’s Signature
______________________________
Date
________________________________________
Supervisor/Trainer’s Signature
______________________________
Date
________________________________________
*Director Approval
______________________________
Date
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Attachment 3
GUIDE TO READING A SAFETY DATA SHEET
As of June 1, 2015, the Hazard Communication Standard (HCS) will require pictograms on labels to alert users
of the chemical hazards to which they may be exposed. Each pictogram consists of a symbol on a white
background framed within a red border and represents a distinct hazard(s). The pictogram on the label is
determined by the chemical hazard classification.
HCS Pictograms and Hazards
Health Hazard
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Carcinogen
Mutagenicity
Reproductive Toxicity
Respiratory Sensitizer
Target Organ Toxicity
Aspiration Toxicity
Flame
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Flammables
Pyrophorics
Self-Heating
Emits Flammable Gas
Self-Reactives
Organic Peroxides
Exclamation Mark
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Gas Cylinder
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Gases Under Pressure
Corrosion
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Flame Over Circle
Skin Corrosion/Burns
Eye Damage
Corrosive to Metals
Environment
Irritant (skin and eye)
Skin Sensitizer
Acute Toxicity
Narcotic Effects
Respiratory Tract
Irritant
Hazardous to Ozone
Layer (NonMandatory)
Exploding Bomb
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Explosives
Self-Reactives
Organic Peroxides
Skull and Crossbones
(Non-Mandatory)
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Oxidizers
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Aquatic Toxicity
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Acute Toxicity (fatal
or toxic)
Hazard Communication Safety Data Sheets
The Hazard Communication Standard (HCS) requires chemical manufacturers, distributors, or importers to provide
Safety Data Sheets (SDSs) (formerly known as Material Safety Data Sheets or MSDSs) to communicate the hazards
of hazardous chemical products. As of June 1, 2015, the HCS requires new SDSs to be in a uniform format, and
include the section numbers, the headings, and associated information under the headings below:
Section 1, Identification includes product identifier; manufacturer or distributor name, address, phone number;
emergency phone number; recommended use; restrictions on use.
Section 2, Hazard(s) identification includes all hazards regarding the chemical; required label elements.
Section 3, Composition/information on ingredients includes information on chemical ingredients; trade secret
claims.
Section 4, First-aid measures includes important symptoms/ effects, acute, delayed; required treatment.
Section 5, Fire-fighting measures lists suitable extinguishing techniques, equipment; chemical hazards from fire.
Section 6, Accidental release measures lists emergency procedures; protective equipment; proper methods of
containment and cleanup.
Section 7, Handling and storage lists precautions for safe handling and storage, including incompatibilities.
Section 8, Exposure controls/personal protection lists OSHA's Permissible Exposure Limits (PELs); Threshold
Limit Values (TLVs); appropriate engineering controls; personal protective equipment (PPE).
Section 9, Physical and chemical properties lists the chemical's characteristics.
Section 10, Stability and reactivity lists chemical stability and possibility of hazardous reactions.
Section 11, Toxicological information includes routes of exposure; related symptoms, acute and chronic effects;
numerical measures of toxicity.
Section 12, Ecological information*
Section 13, Disposal considerations*
Section 14, Transport information*
Section 15, Regulatory information*
Section 16, Other information, includes the date of preparation or last revision.
*Note: Since other Agencies regulate this information, OSHA will not be enforcing Sections 12 through 15(29 CFR
1910.1200(g)(2)).
Employers must ensure that SDSs are readily accessible to employees.
See Appendix D of 1910.1200 for a detailed description of SDS contents.
Hazard Communication Standard Labels
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OSHA has updated the requirements for labeling of hazardous chemicals under its Hazard Communication Standard
(HCS). As of June 1, 2015, all labels are required to have pictograms, a signal word, hazard and precautionary
statements, the product identifier, and supplier identification. A sample revised HCS label, identifying the required
label elements, is shown on the right. Supplemental information can also be provided on the label as needed.
For more information: www.osha.gov
(800) 321-OSHA (6742)
Sample Label
PRODUCT IDENTIFIER
CODE ______________________________
Product Name ______________________
SUPPLIER IDENTIFICATION
Company Name_________________
Street Address ______________________
City _________________ State ______
Postal Code __________ Country ______
Emergency Phone Number ___________
PRECAUTIONARY STATEMENTS
Keep container tightly closed. Store in cool, well ventilated place that is locked.
Keep away from heat/sparks/open flame. No smoking.
Only use non-sparking tools.
Use explosion-proof electrical equipment.
Take precautionary measure against static discharge.
Ground and bond container and receiving equipment.
Do not breathe vapors.
Wear Protective gloves.
Do not eat, drink or smoke when using this product.
Wash hands thoroughly after handling.
Dispose of in accordance with local, regional, national, international regulations as specified.
In Case of Fire: use dry chemical (BC) or Carbon dioxide (CO2) fire extinguisher to extinguish.
First Aid
If exposed call Poison Center.
If on skin (on hair): Take off immediately any contaminated clothing. Rinse skin with water.
HAZARD PICTOGRAMS
SIGNAL WORD
Danger
HAZARD STATEMENT
Highly flammable liquid and vapor.
May cause liver and kidney damage.
SUPPLEMENTAL INFORMATION
Directions for use
Fill weight: _____________ Lot Number ______
Gross weight: __________ Fill Date: ______
Expiration Date: ___________
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Attachment 4
SDS Audits
It is every Director’s responsibility to perform complete audit of all current SDS sheets by going
online and downloading the most current copy every two years.
Audits completed
2016__ Completed in (month) May by: Tanika Barsegian, HRD, Mike Maurer, Safety Director
2018__ Completed in (month) _______________ by:
2020 __ Completed in (month) _______________ by:
2022 __ Completed in (month) _______________ by:
2024 __ Completed in (month) _______________ by:
2026 __ Completed in (month) _______________ by:
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