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Developing Criteria to Establish Trusted Digital Repositories John Faundeen, EROS Archivist at SciDataCon 2016 Denver, Co Outline • Background • Context • Approach • Selection • Process • Summary Background • Department of the Interior • 70,000 Employees • U.S. Geological Survey (USGS) • 9,000 Employees • 1879 • Biology • Geology • Hydrology • Cartography • Remote Sensing } Different data types, different ways of managing data Context – Drivers for U.S. Federal Agencies • Office of Science and Technology Policy • 2013 - Increasing Access to the Results of Federally Funded Scientific Research • Scientific data stored and publically accessible • Executive Order 13642 • 2013 - Making Open and Machine Readable the New Default for Government Information • XML, not PDFs as an example • Office of Management and Budget • 2013 - Open Data Policy – Managing Information as an Asset • Open formats and standards, data properly secured Context • USGS Science Data Lifecycle Model • 2013 Context • 2016 - Data Management Policies • Foundation •Data Management Plans • Metadata •Accompany all data, software and products • Data Release •Data cited in a publication must be released at the same time as the publication • Preservation •All scientific data produced as a result of USGS funding must be preserved Approach • Literature Search • Federal Maturity Model Tool • Digital Curation Centre •Where to keep your data: key considerations • A Unified Framework for Measuring Stewardship Practices Applied to Digital Environmental Datasets • Data Seal of Approval • ISO 16363 – Module 8 Becoming a Trusted Digital Repository Approach • Digital Curation Centre & Digital Preservation Europe • Digital Repository Audit Method Based on Risk Assessment • FSPAC Data Preservation Sub-Committee • 2013 National Digital Stewardship Alliance guidelines (modified) • Library of Congress Sponsored • Data Seal of Approval – World Data System • WG Catalogue of Common Requirements Selection • Data Seal of Approval – World Data System • WG Catalogue of Common Requirements • Versus USGS-modified • Developed by Authoritative, Outside Body Selection: Criteria • • • • • • Context Mission/Scope Licenses (optional) Continuity of Access Confidentiality/Ethics Organizational Infrastructure • Expert Guidance • Data Integrity and Authenticity • Appraisal • Documented Storage Procedures • Preservation Plan • Data Quality • Workflows • Data Discovery and Identification • Data Reuse • Technology Infrastructure • Security Process • USGS Entity Completes DSA-WDS Questions • Reviewed by 3-Person, USGS Panel • Utilizes existing USGS Publication Review Tracking System • Successful review • Two-Year Certification • Unsuccessful Review • Report Indicating Deficiencies • Status Table Maintained • Trigger for Re-Certifications Summary • Briefing Senior USGS Management • October 2016 • Criteria Questions from International, Authoritative Entity • USGS Review • Someday Utilize International, DSAWDS Blind Review