Download Preservation of USGS Records

Developing Criteria to Establish
Trusted Digital Repositories
John Faundeen, EROS Archivist
at
SciDataCon 2016
Denver, Co
Outline
• Background
• Context
• Approach
• Selection
• Process
• Summary
Background
• Department of the Interior
• 70,000 Employees
• U.S. Geological Survey (USGS)
• 9,000 Employees
• 1879
• Biology
• Geology
• Hydrology
• Cartography
• Remote Sensing
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Different data types,
different ways of managing data
Context – Drivers for U.S. Federal Agencies
• Office of Science and Technology Policy
• 2013 - Increasing Access to the Results of Federally
Funded Scientific Research
• Scientific data stored and publically accessible
• Executive Order 13642
• 2013 - Making Open and Machine Readable the New
Default for Government Information
• XML, not PDFs as an example
• Office of Management and Budget
• 2013 - Open Data Policy – Managing Information as
an Asset
• Open formats and standards, data properly secured
Context
• USGS Science Data Lifecycle Model
• 2013
Context
• 2016 - Data Management Policies
• Foundation
•Data Management Plans
• Metadata
•Accompany all data, software and products
• Data Release
•Data cited in a publication must be released
at the same time as the publication
• Preservation
•All scientific data produced as a result
of USGS funding must be preserved
Approach
• Literature Search
• Federal Maturity Model Tool
• Digital Curation Centre
•Where to keep your data: key considerations
• A Unified Framework for Measuring
Stewardship Practices Applied to Digital
Environmental Datasets
• Data Seal of Approval
• ISO 16363 – Module 8 Becoming a
Trusted Digital Repository
Approach
• Digital Curation Centre & Digital
Preservation Europe
• Digital Repository Audit Method Based on Risk
Assessment
• FSPAC Data Preservation Sub-Committee
• 2013 National Digital Stewardship Alliance
guidelines (modified)
• Library of Congress Sponsored
• Data Seal of Approval – World Data System
• WG Catalogue of Common Requirements
Selection
• Data Seal of Approval – World Data System
• WG Catalogue of Common Requirements
• Versus USGS-modified
• Developed by Authoritative, Outside Body
Selection: Criteria
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Context
Mission/Scope
Licenses (optional)
Continuity of Access
Confidentiality/Ethics
Organizational
Infrastructure
• Expert Guidance
• Data Integrity and
Authenticity
• Appraisal
• Documented Storage
Procedures
• Preservation Plan
• Data Quality
• Workflows
• Data Discovery and
Identification
• Data Reuse
• Technology
Infrastructure
• Security
Process
• USGS Entity Completes DSA-WDS
Questions
• Reviewed by 3-Person, USGS Panel
• Utilizes existing USGS Publication
Review Tracking System
• Successful review
• Two-Year Certification
• Unsuccessful Review
• Report Indicating Deficiencies
• Status Table Maintained
• Trigger for Re-Certifications
Summary
• Briefing Senior USGS Management
• October 2016
• Criteria Questions from
International, Authoritative Entity
• USGS Review
• Someday Utilize International, DSAWDS Blind Review