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Synergetic Demonstration Preview synergetic.net.au | +61 3 9803 8000 | [email protected] Computing Directions History • 1978 Development of first computerised management system for schools in Victoria • 1988 NICHE for PC Networks • 1999 Synergetic general release • 2002 Synergetic web access initial release • 2005 Synergetic Community Portal release • 2007 Synergetic C# web interface released • 2010 Synergetic SynWeb V2 released • 2011 Synergetic Integrated SMS • 2012 Synergetic Mobile and Arrival Departure Terminal Released • 2014 Mobile v2 for iOS and Android • 2015 Synergetic Cloud …A history of response to technology change Synergetic Technology • Developed using Delphi by Embarcadero and C# .NET by Microsoft Synergetic Technology • Uses leading edge database Microsoft SQL Server Synergetic Technology • Crystal Reports and Microsoft SSRS fully integrated reporting Data Transfer Outline/Abilities Synergetic Application Software Microsoft SQL Server Synergetic Database Other Applications: Crystal Reports, SSRS, Word, Excel SIF AU Publishing Agent Synergetic Database Enrolments School Development & Past Students Community Database One ID for One Person Financial Management Student Records & Student Services Organisation Community Database Includes each individual in the organisation community • Maintains Core Demographic Information • Constituencies: How an individual relates to the organisation • Future parent • Current parent • Current student • Past student • Current staff • Past staff • Foundation member • Friend • Supplier • Your choice • Relationships: How an individual relates to another • Mother of/son of • Brother of/sister of • Aunt/uncle/niece/nephew etc Synergetic Finance Database Debtors Enrolment Deposits Receipts Creditors General Ledger Asset Register Donors Purchase Orders Payroll Shop Sales & Inventory Interactive with Posting Control Synergetic System Enquiry Students College Community Names & Addresses Core Database - Constituencies - Relationships - Binary Objects Future Students Year of Entry Level of Entry Campus Day/Boarder Enrolment Status Current School Unlimited applications Unlimited activities Integrated mail merge Notes Synergetic System Enquiry/Future Students College Community Names & Addresses Core Database - Constituencies - Relationships - Binary Objects Students ID 1001 Static Student details such as Entry date, Medical details, Doctor, Dentist, Emergency contacts StudentYears ID 1001 In 2013 – Yr 9 In 2014 – Yr 10 In 2015 – Yr 11 Information which changes from year to year StudentClasses (academic and cocurric) ID 1001, A, 2014, Sem 1, 11ENGA ID 1001, A, 2014, Sem 2, 11ENGB ID 1001, M, 2014, Sem 1, PNOI30ABC Active and inactive classes Synergetic System Enquiry/Future Students College Community Names & Addresses Core Database - Constituencies - Relationships - Binary Objects Current Students Student Services Development Past Students Past Students • Year Left / Class Left • Branch • Life Member • Biographical Extract Fundraising Fundraising • Prospect tracking of groups and individuals • Multi campaign tracking • Tracking by staff member & volunteer Donations Donations • Pledge records • Pledge reminders • Pledge cash flows • Donation details/receipts • Giving Histories • Multi campaign Synergetic System Enquiry/Future Students College Community Names & Addresses Core Database - Constituencies - Relationships - Binary Objects Finance General Ledger Debtors Payroll Purchase Orders Creditors Enrolment Deposits Asset Register Current Students Student Services Development Past Students Fundraising Donations Synergetic System Enquiry/Future Students College Community Names & Addresses Core Database - Constituencies - Relationships - Binary Objects Current Students Student Services Development Past Students Fundraising Donations Core advantages: Finance • fully relational integrated database • one core record of information for each school Property / Objects community member • data is maintained once and then accessed by multiple departments - no duplication • integrity of data and high level of validation Training • • • • On-site at your college, providing customised training or structured group sessions In Regional groups Head Office structured courses held in purpose built training lab Remote customised training conducted via remote web access • On-line introductory Synergetic course coming soon… Synergetic Clients 200+ Independent Colleges throughout Australia, New Zealand, Far East, Middle East and beyond Synergetic Products Mobile App Synergetic for iPhone/iPad is a feature rich application that integrates with your organisation’s server allowing you to access important features of the Synergetic Management System directly from your iPhone/iPad. Key functionality includes: • Accessing timetable information • Marking attendance rolls • Viewing student details • Secure login to your servers • Easy pin login ability • Live connectivity to your database over Wi-Fi or 3G Synergetic Products Arrival & Departure Terminals Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Synergetic NEW Features My Details / Medical Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Synergetic NEW Features Sports Management Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Synergetic NEW Features Excursions Management Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Synergetic NEW Features Action Centre Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Synergetic NEW Features Online Requisitions Synergetic Arrival & Departure Terminals integrate with your school’s server allowing you to automate sign in and out by students entering or leaving the premises. Implementation of System College Extracts Trial Data Receive first copy of college’s data – college to extract No disruption to current systems Implementation of System College Extracts Data Trial Extract Conversion 8 weeks Trial Training 4 days Synergetic to convert data Synergetic on-site for initial lab training No disruption to current system Implementation of System College Extracts Data Trial Extract Conversion 8 weeks Trial Training 4 days College to verify conversion and advise changes College to ‘play’ with system in non-live environment Verify ‘Play’ time 6-8 weeks Implementation of System College Extracts Data Trial Data Conversion 8 weeks Trial Training 4 days Verify ‘Play’ time 6-8 weeks Current system now ‘read only’ Reconvert in 4 business days Live Extract Monday 12pm Reconvert Tuesday - Friday Implementation of System College Extracts Data Trial Data Conversion 8 weeks Trial Training 4 days Synergetic on-site to assist reconciliation Verify ‘Play’ time 6-8 weeks Synergetic on-site for live training Live Training 8 person days Live Extract Monday 12pm Install/Reconcile Monday Reconvert Tuesday - Friday Implementation of System Conversion 8 weeks College Extracts Data Trial Data Trial Training 4 days Follow up Training 4 days/2 mths Minimal downtime Minimal stress Live Training 8 person days Verify ‘Play’ time 6-8 weeks Live Extract Monday 12pm Install/Reconcile Monday Reconvert Tuesday - Friday Synergetic Management Systems For further information please contact our Melbourne Head Office: synergetic.net.au | +61 3 9803 8000 | [email protected]