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Η Εφαρμογή της Μεθόδου Conspectus σε Συλλογές Επιστημονικών Περιοδικών Παράρτημα I Οδηγίες STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION 1 GENERAL GUIDELINES FOR DESCRIBING TITLES IN THE CONSPECTUS FILE For every title the following information should be given in the following order of appearance: 1. Full title of the journal (in capitals). 2. ISSN number. The ISSN number should be referred in order to avoid any confusion that the existence of different magazines sharing the same title may cause. The ISSN number should be written as it appears on the magazine, that is to say, two groups of 4 digits each, with a dash separating the two groups. 3. Title changes. Only the most recent title is to be mentioned in the Conspectus File, followed by the SYMBOL: > (greater). This symbol shows only that the specific title had at least one change in the past. However, holdings statement is to be given thoroughly (i.e. from the first year of subscription –even if the title was different at that time- until the most recent year) as described in paragraph no 5 of these guidelines. Analytical description of all the changes in the titles of the relevant periodicals only, along with each library’s respective holdings (for each title change) will be mentioned in a different table according to Guidelines no 2: Guidelines for the Analytical Description of Title Changes. 4. Statement of the distribution of the title in electronic form (only in case this stands). SYMBOL (to be used): @. If the title is available both in electronic and printed form the SYMBOL: @+ is used to show this specific information. If the title is available only electronically the SYMBOL: @- should be used. 5. Holdings: 2 I. Each library should give as complete reports of its holdings as possible. These reports should include the following: a. The first year of subscription (i.e., the year when the library subscribed to the specific title). Year reporting should be followed by the corresponding volume number put into parenthesis. The SYMBOL for the volume is: v (“v” short). In case there are issue numbers instead of volume numbers, the procedure followed should be similar to the one already described for volume numbers. That is to say, we put the issue number instead of the volume number. The SYMBOL for the issue number is: no (“no” = number, in short letters). b. Possible lacks in the sequence of holdings. The way of reporting lacking items would be similar to the one used to report the state of holdings. The only difference would be that the SYMBOL (word): Lacks: followed by up and down full stops, will appear in front of the items described. 5. Condition of the material. The condition of the material should be reported only when this is extremely bad and as a result it makes material impossible to be used in interlibrary loan. The SYMBOL used for bad condition is: PO$. This symbol should be followed by a complete identification of specific volumes or issues, or sequence of volumes or issues being in a bad condition. The way of reporting condition of material (as far as volume numbers or issue numbers are concerned) should be similar to that of reporting holdings. 6. Statement of usage. Each library should describe the usage of specific titles according to the following codes: MO % (Most used) ME % (Medium use) NO % (Not used) General notes All the above areas should be separated from one another by a full stop followed by two spaces. This is suggested in order to be able to easily (and correctly) transform text into tables if needed (that may be quite possible). In case we want to describe a sequence of issues or specific numbers of issues within a volume, these should appear as follows: (v1, no 2-3,5,7). In other words, we firstly describe the volume and following, we describe the issues either separated by a dash (in order to show continuous run of issues), or separated by a comma (in order to show a range of unique numbers of issues). In reference to the statement of the holdings, as long as the collection is a closed one (that is to say, the library is no longer subscribing to this title), reports of the last year, last volume, etc. that the library owns, should be mentioned after the dash. In case the subscription is continuing, the dash 3 after the statement of the first year, volume, etc. that the library owns, remains open (not followed by anything). E.g.: ASTRONOMY. 9999– 9999. 1985(v15) –. EXAMPLE : ASTROPHYSICS>. 9999 – 9999. @+. 1960 (v1) – 1992 (v32). Lacks: 1975 (v1, no 2–3,5), 1990(v31). PO$ 1969(v9, no1,3). MO%. 4 STRATEGIC PROGRAM FOR THE EDUCATION ANDTHE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION 2 GUIDELINES FOR THE ANALYTICAL DESCRIPTION OF TITLE CHANGES (To be used only for periodicals that had one or more title changes) LIBRARIES’ HOLDINGS ACCENTING NUMBERIN G (According to the most recent title) TITLE (From the most recent back to the oldest) 1 ASTROPHYSICS ASTRO PHYSICS CHEMICAL 2 ENGINEERING CHEMICAL TECHNOLOGY CHEMICAL ENGINEERING KIND OF TITLE CHANGE M.O. M.W. M.W. AUH (Aristotle University Physics and Informatics Depart. Library) CHE (Aristotle University Chemistry Departmental Library) 1997-1990 1989-1962 1989-1957 4EI (University of Patras Central Library) UOC (University of Crete Library) M2D (University of Macedonia Library) 4UI (University of Ioannina Library) 1997-1990 1989-1985 1989-1980 C. 1999-1980 1999-1980 C.B. 1979-1960 1979-1975 C.B. 1959-1958 5 ABBREVIATIONS (according AACR2) FOR NOTIFYING THE KIND OF TITLE CHANGES KIND OF CHANGE TRANSLATION (OF) CONTINUATION CONTINUED (BY) MERGER (OF) DESCRIPTION NUMEROUS EDITIONS SUPPLEMENTS (TO) SUPPLEMENT(S) If a serial is a translation of a previously published serial. If a serial continues a previously published serial. If a serial is continued by a subsequently published serial. If a serial is the result of the merger of two or more other serials If a serial is merged with one or more other serials to form a serial with a new title. If a serial is the result of the split of a previous serial into two or more parts. (Continues in part). If a serial splits into two or more parts. If a serial has separated from another serial. (Part of a serial) If a serial absorbs another serial. If a serial is absorbed by another serial. If a serial is a subsidiary edition differing from the main edition in partial content and / or in language. If a serial is published in numerous editions. If a serial is a supplement to another serial. If a serial has supplement(s) that are described separately. INCLUDES INCLUDED IN If a serial includes other serials. If a serial is included in another serial. MERGER (WITH) SPLIT SPLIT (INTO) SEPARATED (FROM) ABSORPTION ABSORBED (BY) EDITION (OF) ABBREVIATIO N TR. C. C.B. M.O. M.W. C.P. S.I. S.F. A. A.B. ED. N.ED. S.T. SU. IN. IN.IN. 6 STRATEGIC PROGRAM FOR THE EDUCATION ANDTHE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION 2a (revised) GUIDELINES FOR THE ANALYTICAL DESCRIPTION OF TITLE CHANGES (To be used only for periodicals that had one or more title changes) LIBRARIES’ HOLDINGS ACCENTING NUMBERIN G (According to the most recent title) TITLE (From the most recent back to the oldest) 1 ASTROPHYSICS ASTRO PHYSICS CHEMICAL 2 ENGINEERING CHEMICAL TECHNOLOGY CHEMICAL ENGINEERING KIND OF TITLE CHANGE M.O. M.W. M.W. AUH (Aristotle University Physics and Informatics Depart. Library) CHE (Aristotle University Chemistry Departmental Library) 4EI (University of Patras Central Library) 1997-1990 1989-1962 1989-1957 UOC (University of Crete Library) M2D (University of Macedonia Library) 4UI (University of Ioannina Library) 1997-1990 1989-1985 1989-1980 C. 1999-1980 1999-1980 C.B. 1979-1960 1979-1975 C.B. 1959-1958 7 ABBREVIATIONS (according AACR2) FOR NOTIFYING THE KIND OF TITLE CHANGES KIND OF CHANGE ABSORBED (BY) ABSORPTION CONTINUATION CONTINUED (BY) EDITION (OF) INCLUDED IN INCLUDES MERGER (OF) MERGER (WITH) NUMEROUS EDITIONS SEPARATED (FROM) SPLIT SPLIT (INTO) SUPERSEDED BY SUPERSEDED IN PART BY SUPERSEDES SUPERSEDES IN PART SUPPLEMENT(S) DESCRIPTION If a serial is absorbed by another serial. If a serial absorbs another serial. If a serial continues a previously published serial. If a serial is continued by a subsequently published serial. If a serial is a subsidiary edition differing from the main edition in partial content and / or in language. If a serial is included in another serial. If a serial includes other serials. If a serial is the result of the merger of two or more other serials If a serial is merged with one or more other serials to form a serial with a new title. If a serial is published in numerous editions. If a serial has separated from another serial. (Part of a serial) If a serial is the result of the split of a previous serial into two or more parts. (Continues in part). If a serial splits into two or more parts. If a serial is superseded (replaced) by another serial ABBREVIATIO N A.B. A. C. C.B. ED. IN.IN. IN. M.O. M.W. N.ED. S.F. C.P. S.I. SU.B. If a serial is partly (in part) supreseded (replaced) by another serial SU.P.B. If a serial supersedes (replaces) another serial If a serial supersedes in part another serial (replaces a part or another serial If a serial has supplement(s) that are described separately. SUP. 8 SU.P. SU. SUPPLEMENTS (TO) TRANSLATION (OF) If a serial is a supplement to another serial. If a serial is a translation of a previously published serial. 9 S.T. TR. STRATEGIC PROGRAM FOR THE EDUCATION ANDTHE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION 3 GUIDELINES FOR THE WRITING OF THE ASSESSMENT FILE DISCIPLINE ………………………… TYPE OF IBRARY (Central, Departmental etc.) MISSION (General mission, special objectives concerning the project, possible historical data relevant to the project, etc.) EDUCATIONAL OR RESEARCH (or other) PROGRAMS OR INTERESTS SUPPORTED BY THE COLLECTION (Please give an analytical description). INTERDISCIPLINARY RELATIONS (Use of the collection by other departments or libraries, special subject areas covered uniquely or simultaneously by other libraries of the same or other institution, etc.) SUBJECT AREAS THAT THE COLLECTION SOULD SUPPORT (According to the above. Please be as analytical as possible and refer to narrower subject areas of no interest as well). SCOPE OF COVERAGE MAIN LANGUAGE and OTHER LANGUAGES supported GEOGRAPHY (if applicable) CHRONOLOGY (if applicable) USERS KIND OF USERS USING PERIODICALS IN THE SPECIFIC DISCIPLINE (Students, Faculty, External users -who are these external users-, potential users, etc.) (ELEMENTS OF) COLLECTION DEVELOPMENT POLICY (if a written Collection Development Policy exists, please attach a copy. If there is no written Collection Development Policy -or if some of the data required below is not given in the written policy-, please describe as following): Money spent on subscriptions to periodicals of the specific discipline for the last five (5) years (please give the amounts by year). 10 Person(s) responsible for the acquisition and the development of the periodicals’ collection on the specific discipline (faculty, librarians, please report complete names and affiliation/duties if possible). Any general rules/policies affecting the development and usage of the periodicals collection on the discipline (ex. Current issues or bound volumes of periodicals are circulating, major cancellations to take place next year, etc.) Any other special information relevant to this portion of the collection and the project (ex. Unique titles in Greece according to the online Union Catalog of Periodicals of the National Center of Documentation -please attach a list). Binding or other way of archiving the collection. ADDITIONAL INFORMATION (any other information relevant to the project). 11 STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION GUIDELINES No 4 TABLE FOR ADDITIONAL DISCIPLINES IN RELATION TO THE INITIAL ONES (By new discipline) NEW DISCIPLINE AGRICULTURE BIOLOGICAL SCIENCES BIOLOGICAL SCIENCES BUSINESS AND ECONOMICS CHEMISTRY EDUCATION CONSPECTUS LINE NUMBER(S) AGR0 BIO0 BIO0 ECO0 CHE0 EDU0 RELATED TO 4EI1 CHEMISTRY CHEMISTRY PHYSICS COMPUTER SCIENCE PHYSICS COMPUTER SCIENCE -7 +8 + 1 4EI = University of Patras UOC = University of Crete 3 4UI = University of Ioannina 4 AUH = Aristotle University of Thessaloniki, Department of Physics and Informatics 5 CHE = Aristotle University of Thessaloniki, Department of Chemistry 6 M2D = Univeristy of Macedonia. 7 (-) = Only one or two titles. 8 (+) = Considerable number of titles. 2 12 + UOC2 + + + - 4UI3 AUH4 + + + CHE5 M2D6 + + + ENGINEERING AND TECHNOLOGY ENGINEERING AND TECHNOLOGY ENGINEERING AND TECHNOLOGY GEOGRAPHY & EARTH SCIENCES GEOGRAPHY & EARTH SCIENCES HISTORY & AUXILIARY SCIENCES LANGUAGE & LINGUISTICS TECO0 TECO0 TECO0 GEO0 GEO0 HIS0 LLL0 PHYSICS CHEMISTRY COMPUTER SCIENCE PHYSICS CHEMISTRY PHYSICS COMPUTER SCIENCE 13 + + + + + - + + + + + - + + + + + + + + NEW DISCIPLINE LIBRARY SCIENCE, GENERALITIES & REFERENCE LIBRARY SCIENCE, GENERALITIES & REFERENCE MATHEMATICS MATHEMATICS MEDICINE MEDICINE MEDICINE PHYSICAL SCIENCES PHYSICAL SCIENCES SOCIOLOGY CONSPECTUS LINE NUMBER(S) RELATED TO 4EI9 UOC10 4UI11 AUH12 + LIS0 CHEMISTRY - LIS0 PHYSICS + MAT0 MAT0 MDD0 MDD0 MDD0 PHY0 PHY0 SOC0 PHYSICS COMPUTER SCIENCE CHEMISTRY PHYSICS COMPUTER SCIENCE COMPUTER SCIENCE CHEMISTRY PHYSICS + + + - - + + CHE13 M2D14 + + + + - + + + + All data appearing in the above table occurred while recording the titles held by participating libraries. According to the table, these additional disciplines should be taken into account during the assessment procedures because of the existence of relevant titles in the periodicals collections of the participating libraries. 14 However, the appearance of these titles in the collections does not prejudge the de facto need for inclusion of the relevant disciplines in the assessment procedures. The need for those disciplines to be assessed additionally to the initial ones (physics, chemistry and computer science) will be proved after locating the specific needs that each library should cover. 15 STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION GUIDELINES No 5 USER NEEDS ANALYSIS For locating users’ needs the application of the “Course Analysis” method is suggested. “Course Analysis takes information about courses (or research projects) and represents it in a usable form. To analyze courses, librarians first obtain the information by reading course catalog listings, studying syllabi and reading lists, or interviewing teaching faculty. They then develop a course description, which is usually a list of expressions in one of these formats: call numbers, subject headings, or Boolean keyword expressions”15 For the project’s needs information can be gathered in the following way: From Students’ Guides, where a detailed description of the under- and postgraduate courses offered by an institution is usually given. From web sites of the relevant Departments containing analytical descriptions of courses, research programs, applications of departmental laboratories and faculty areas of interest. From reading lists (where available). From descriptions of research interests of Ph.D. candidates. Through contacts with faculty and researchers. All the information gathered would be transformed into relevant LC Subject Headings. Then, for each subject heading one or more relevant LC Classification System call numbers will be attributed. It is highly important that the subject analysis of the information on courses and research or faculty interests is as detailed as possible so that the result would represent thoroughly the needs that the libraries’ collections should cover (See below EXAMPLE 1:SUBJECT ANALYSIS OF COURSES). It is advisable that all data regarding the corresponding course level (under- or postgraduate) or research interest(s) is accompanying each subject heading. This will facilitate the assignment of Conspectus Collection Goal Indicators (GL), by showing in a direct way the depth and breadth that a library’s collection should have in order to 15 Leighton, H. Vernon. Course Analysis: Techniques and Guidelines. Journal of Academic Librarianship, May 1995. pp. 175-179. 16 cover users’ needs for the specific subject heading. (See below EXAMPLE 2: DETAILED COURSE ANALYSIS WITH APPROPRIATE COLLECTION GOAL [GL] INDICATORS ASSIGNED). EXAMPLE 1: SUBJECT ANALYSIS OF COURSES Course 1: SIMULATION TECHNIQUES Course Description: The course presents the principles of system modeling and the simulation techniques used for the evaluation of systems. Topics include: system characteristics, types of system models, world view and time advance mechanisms, computer simulation algorithms and methodology, random number generation, analysis of simulation languages and tools, Monte Carlo simulation, analysis of simulation output, models validation and verification. Derived Subject Headings Analog computer simulation Digital computer simulation Hybrid computer simulation Virtual reality Random number generators Computer programs – Validation Computer programs – Verification Computer simulation Digital computer simulation Monte Carlo method Simulation methods Course 2: ARTIFICIAL INTELLIGENCE Course Description: Basic concepts, computers and artificial intelligence. Basic concepts, knowledge representation, logic-based representation, problem solving as searching, search algorithms, semantic networks, logic, production systems, objects/frames, declarative versus procedural. Artificial intelligence languages: Prolog, Lisp. Search and computational complexity in artificial intelligence systems. Derived Subject Headings Artificial intelligence Lisp (Computer program language) Prolog (Computer program language) Fifth generation computers Neural computers Knowledge representation (Information theory) Question-answering systems Semantic networks Frames (Information theory) 17 Declarative programming Programming languages (Electronic computers) Logic programming Computational complexity 18 EXAMPLE 2: DETAILED COURSE ANALYSIS COLLECTION GOAL [GL] INDICATORS ASSIGNED Course LC Subject Heading LCCS No Conspectus Category or Subject WITH APPROPRIATE Course Level 1 (Undergradu ate) / Department Course Level 2 (Postgrad uate PhD) / Departme nt, Collection Goal (GL) Research Interest Artificial intelligence Q334 Associative storage TK7895.M4 Asynchronous transfer mode TK5105.35 Back Propagation (Artificial intelligence) Q325.78 C++ (Computer program language) QA76.73.C Cache memory TK7895.M4 Calculus Calculus, Integral QA300 QA316 QA308 QA311 Client / server computing QA76.9.C55 Client/server computing QA76.9.C55 Coding theory QA268.5 COM2 Artificial Intelligence COM66.5 Computer Engineering, Computer Software TEC156 Telecommunication (General) COM0.44 Machine Learning, COM0.6 Cybernetics COM14 Programming Languages COM66.5 Computer Engineering, Computer Hardware MAT61 Mathematical Analysis (General) MAT62 Calculus, Functional Analysis COM36 Client/Server Computing COM36 Client/Server Computing COM59 Machine Theory – Coding Theory 19 Appl.Inf. M.I.S. / PhD Appl.Inf. Appl. Inf. 4 3b M.I.S. 3c Appl. Inf. 3b Appl. Inf. 3b Appl. Inf. 3b Appl. Inf. 3a Appl. Inf. 3a Appl. Inf. 3b Appl.Inf. 3a Appl.Inf. 3a STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION GUIDELINES No 6 ATTRIBUTION OF COLLECTION GOAL INDICATORS (GL) On the basis of WLN standards (modified according to specific needs of this project), Collection Goal Indicators (GL) are to be attributed in the following way: INDICA TOR 0 1(a) 1(b) 2(a) 2(b) 3a 3b DESCRIPTION Out of scope. The library has no interest in collecting material on this subject. Minimal services to other institutions. The library should collect only a very limited number of titles in order to support only minimal inquiries about this subject. Minimal services to a greater number of other institutions. The library should collect a limited number of titles in order to support only basic inquiries about this subject. Coverage of few undergraduate programs offered by other departments of the same institution. The library’s collection should include a limited number of periodicals that can be used for the introduction into a subject and can support mainly the needs of users through the first years of studies. Coverage of a greater number of undergraduate programs offered by other departments of the same institution. The library’s collection should include a limited number of representative periodicals on this subject in order to support the needs of users through the first years of studies. Coverage of undergraduate programs offered by only one sector of the same department. The library’s collection should provide information about a subject in a systematic way, but at a level of less than research intensity. Sufficient number of titles. A significant part of the collection consists of titles highly recommended for the study of this subject. Coverage of undergraduate programs offered by more than one sectors of the same department. The library should dispose an extensive collection of periodicals. Titles should be in more than one foreign language. Sustained runs. About half of the titles are highly recommended for the study of this subject. 20 3c 4 5 Coverage of postgraduate programs offered by the department. Coverage of postgraduate programs offered also by other departments of the same institution in relevance to the disciplines under assessment. An extensive collection of periodicals. Titles in more than one foreign language. Long and fairly complete runs. Most of the titles are highly recommended for the study of this subject. Support of doctoral study and independent research. The library’s collection should contain the major published source materials. A very extensive collection of general and specialized periodicals. Titles in more than one foreign language. Almost all of the titles are highly recommended for the study of this subject. Support of study and research needs at a regional or national level. The library has as a goal the exhaustive as far as reasonably possible collection of the majority of published titles in all applicable languages. The use of divisions: (a) and (b), under indicators 1 and 2 is optional when assessing collection goals. A library can use only indicator 1 and/or 2 without any division for generally referring to the criteria described under those indicators. This is because it is highly unlikely that any of the participating libraries would have to cover needs as described above, except for the case of the University of Crete and the Institute of Technology and Research (Crete) sharing a great interest for titles in Computer Science. Instead, heavy use of all divisions under indicator 3 and use of indicator 4 is expected to represent in the best way the collection goals of the libraries. The criteria describe in the above table may be slightly different regarding Central Academic Libraries. Central Academic Libraries should cover the needs of all the institution’s departments equally. Therefore, indicators 2(a) and 2(b) are not likely to be used for indicating priority to the coverage of specific departments’ needs. For example, if both the Department of Chemistry and the School of Medicine offer a course in Biochemistry, the Central Library should consider the need to cover both departments’ requirements to be of the same importance. However, one must always take into account that the needs of other departments will be considered only concerning the DISCIPLINES UNDER ASSESSMENT (i.e. Chemistry, Physics and Computer Science) and not any other discipline. This is not the same with the ADDITIONAL DISCIPLINES (i.e. Engineering & Technology, Biology, etc.) where the main criterion in assessing them, should strictly be the coverage of the specific needs of RELEVANT DEPARTMENTS OR SCHOOLS (i.e. Department or School of Chemistry, Physics and Computer Science). Needs of any other department of the institution (i.e. School of Engineering, Department of Biology, etc.) should not be considered. Consequently, unless other local needs require the use of indicators 2a and 2b, a Central Academic Library should use mainly the divisions applied under indicator 3 in order to indicate the different levels in coverage requirements of departments belonging to the same institution. That is to say: 21 3a: if the collection should cover only the needs of departments other than the Chemistry, Physics and Computer Science ones, 3b: if the collection should cover the needs of both the 3 relevant departments and possibly the needs of other departments as well and 3c: if the collection should support postgraduate programs of the 3 relevant departments and possibly the postgraduate programs of other departments as well. 22 STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION GUIDELINES No 7 ATTRIBUTION OF CURRENT COLLECTION LEVEL (CL) On the basis of WLN standards (modified according to specific needs of this project), Collection Goal Indicators (GL) are to be attributed in the following way: INDICATOR 0 1a 1b 2a 2b 3a 3b 3c 4 5 DESCRIPTION Actually none or a few scattered holdings with no sustained runs. A few titles, no recommended ones. A few titles, some of which are recommended ones. More titles, but primarily not recommended titles. As many as 10-20% from the recommended list plus some others. 20-30% of the recommended lists plus a selection of other titles. 30-50% pf the recommended lists plus a wider selection of other titles and more sustained runs of both recommended titles and other titles. 50-70% of the recommended titles plus a wider selection of other titles and fairly complete runs of the recommended titles and other titles. 70-95% of the recommended titles plus a wide selection of other titles. Fairly complete runs. Titles in more than one foreign language. 95-100% of the recommended titles plus most other titles published on the subject. Fairly complete runs. Titles in all pertinent languages. 23 STRATEGIC PROGRAM FOR THE EDUCATION AND THE INITIAL PROFESSIONAL TRAINING PROJECT: Linking of Greek Academic Libraries Action 3: RATIONALISTIC DEVELOPMENT OF ACADEMIC LIBRARIES’ SCIENTIFIC JOURNALS COLLECTIONS CONSPECTUS APPLICATION GUIDELINES No 8 LIST CHECKING Steps to follow in list checking: 1. For the assessment of current collections, list checking must be done according to the checklists developed for the needs of the project. The lists with recommended titles in each discipline or subject area are mainly based on the ISI Journal Citation index (impact factor). Additionally, the resources below were also included in developing the final collective Check-Lists for use in the attribution of Current Collection Level (CL): Katz, Bill and Linda Sternberg-Katz. Magazines for Libraries. New Providence, R.R. Bowker, 1997 and 1992. Malinowsky, Robert H. Reference Sources in Science, Engineering, Medicine, and Agriculture. Phoenix, Ariz., Oryx Press, 1994. Recommendation lists issued by scientific institutions or organizations. This is the case of the American Chemical Association and the Canadian Chemical Association that issues lists of recommended titles in Chemistry. The library of any institution offering education programs in Chemistry must hold these titles. Otherwise, the program is not accredited. (Titles mentioned in these recommendation lists have been included in the collective Check-List for Chemistry.) Lists of relevant scientific societies. These lists were mainly created in order to cover titles of periodicals published by scientific societies in several parts of the world, but not indexed by ISI, or Katz, or Malinowsky. These lists do not include journal titles but names of Associations. Therefore, they make a separate Appendix, attached to the collective Checklists of some disciplines. By creating these lists, an effort was made not to focus only on U.S. publications (heavily represented among ISI, Katz and Malinowsky’s entries) and to give an emphasis in the European nature of our libraries. 2. Current Collection Level (CL) depth indicators will be attributed after estimating the percentage of titles held in each Conspectus Category or Subject according to Guidelines No 7. When the assessment is being done at a Subject level, list checking should be restricted to the specific number of titles included in the range of relevant LC Call Numbers of the Check List within a Conspectus Category. 24 However, when the assessment is done at a Category level, all titles appearing in Check-Lists under a Conspectus Category should be considered. 4. Below is an example of presenting the assessment both at a Subject and a Category level. By describing in an analytical way the steps followed in attributing the appropriate CL indicator, libraries provide justification for the indicator given. 25 Example of describing the way of attributing a CL indicator: Call # HF5548.2 Line # Conspectus Title CL AC GL COM COMPUTER SCIENCE 3a 3b COM0.2 Computers – Access Control 1b 3b Assessment Comments Category Assessment Comments: Chl 1-5 (+ 1 in EDU76) Rass 4 (+1 in EDU76) Other 0 (1 in LLL9) Most of the titles have complete holdings ACM TRANSACTIONS ON INFORMATION SYSTEMS. 03600300. >. 1987 (v5)-. Assessment Comments: Chl 1 – 1 Rass 0 Other 0 EDUCATIONAL TECHNOLOGY REVIEW. 1081-8677, 1065-6901. >. SUMMER 1997-. JOURNAL OF EDUCATIONAL MULTIMEDIA AND HYPERMEDIA. 1055-8896. 1993 (v2, no4)-. Lacks: 1995 (v4) JOURNAL OF INTERACTIVE LEARNING RESEARCH. >. 1093023X. 1997 (v8, no2)-. LB1028.3 COM0.3 Computer-Assisted Instruction 3b 3b JOURNAL OF TECHNOLOGY AND TEACHERS EDUCATION. 1059-7069. 1997 (V5)-. Interdisciplinary relations Comments: See also EDU76 for additional titles on the same subject. Assessment Comments: Chl 1-4 Rass 5 Other 1 Most of the titles have complete holdings 27 Interdisciplinary relations remarkds: See also LLL9 for additional titles on the same subject. P98 COM0.41 Computational Linguistics 1b 3b Q325.5 COM0.44 HF5548 Machine Learning 0 3b COM0.5 Office Automation 0 3b Q300-390 COM0.6 Cybernetics 1b 3b Q300-316 COM0.7 Cybernetics, General 1b 0 Assessment Comments: Chl 1-2 Rass 0 Other 0 IEEE TRANSACTIONS ON PATTERN ANALYSIS AND MACHINE INTELLIGENCE. 0162-8828. 1977 (v19)-. Q327 COM1 Pattern Recognition, Perception Theory 1b 0 Assessment Comments: Chl 1-2 (Long run, complete holdings) Rass 0 Other 0 28 Assessment Comments: Chl 0-0 Rass 0 Other 0 (1 in LLL9) Assessment Comments: Chl 0-0 Rass 0 Other 0 DATA PROCESSING DIGEST. 0011-6858. 1987 (v33)-1995. Assessment Comments: Chl 1-0 (Ceased) Rass 0 Other 0 Category Assessment Comments: Chl 1-7 Rass 0 Other 3 (1 ceased) IEEE TRANSACTIONS ON SYSTEMS, MAN AND CYBERNETICS. 0018-9472. 1996 (v26)-. AI EXPERT. 0888-3785. 1992 (v7)-1995 (v10). ANNALS OF MATHEMATICS AND ARTIFICIAL INTELLIGENCE. 1012-2443. 1995 (v13)-. Lacks: 1995 (v15, no1-4). Q334-342 COM2 Artificial Intelligence 2b 4 APPLIED INTELLIGENCE. 0924-669X. 1995 (v5)-. Assessment Comments: Chl 0-2 Rass 0 Other 3 (1 ceased) Abbreviations: Chl = Check-list Rass = Recommended Association Other = Titles neither recommended, nor published by any scientific Association Chl 1-4 means that the library holds 1 of the 4 in total titles appearing in the relevant Check-list. Category Assessment Comments = Assessment comments at a Category level. Assessment Comments = Assessment comments at a Subject level. 29 3. Electronic titles acquired uniquely through recent HEALLink’s agreements with publishers (i.e. electronic titles to which the libraries do not have a subscription for their printed counterpart) will not be assessed during this phase of the project. 30