Download - Castleberry ISD

05/06/17
Castleberry ISD
PEIMS Summer 2010 Campus Verification Form
PEIMS Preparation Checklist
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Verify input of all student PEIMS
demographic information
State Reports…Pre-PEIMS Reports…
__100 Identification Record (sub 3)
__101 Demographic Record (sub 3)
__105 ID Number Change Record (sub 3)
Verify accuracy of approved student
transfers
__PV-Approved Transfer Student Report
Verify accuracy of students on the
“Free and Reduced Lunch” list
Data Mining…
__PV-Free and Reduced Lunch Report
Verify accuracy of ESL and Bilingual
students
Data Mining…
__PV-ESL Report
__PV-Bilingual Report
__PV-ESL/Bilingual/LEP Services Denied
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Verify accuracy of At Risk, LEP,
Homeless, PEP, and PRS students
Data Mining…
__PV-At Risk Report
__PV-LEP Student Report
__PV-Homeless Students Report
__PV-PEP Report
__PV-PRS Report
Verify accuracy of students who
receive Special Education services
Data Mining…
__PV-Special Education Report
State Reports…Pre-PEIMS Reports…
__405 Special Education Attendance Record
__435 Special Education Child Restraint
Verify accuracy of students who
receive G/T services
Is your list current through the last day of school? Were there any changes to approved
students since the Fall PEIMS submission?
Have you had your list verified and signed by the Superintendent’s Secretary?
Is your list current as of the last day of school?
Food Services list codes 01 = Free, codes 02 = Reduced, 00 = Full Pay, 99 = Other
Economic Disadvantage
Have you had your list verified and signed by Eilene Costantine?
Is your list current as of the last day of school (June 4, 2010)?
Are all dates accurate for funding?
(If LEP=Yes, At-Risk must also be Yes and Parent Permission must be a B—no deny
bilingual for grades K-8, F—parent/guardian of LEP student approved services for
grades 9-12). Have you had your list verified and signed by your campus ESL/Bilingual
administrator/principal?
Is your list of At Risk students current as of the last day of school?
Have you had your list verified and signed by your campus counselor?
Are all dates accurate for funding?
Is the report of PRS and PEP students reviewed and signed by Sarah Underbrink? Have
this done before teachers are off contract June 7, 2010.
Is your list current as of the last day of school?
Are all dates (for the entire school year) accurate for state funding?
Have you had your list verified and signed by your Special Education Diagnostician?
Is your list of G/T students current as of the last day of school?
Have you had your list verified and signed by your counselor?
Data Mining…
__PV-G/T Report
Update SSI Promotion Code
Data Mining…
__PV-SSI Report
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Input all student information related to: Student Name, Student Birth Date, Student
S.S.N. or State I.D., Student Gender, Student Ethnicity
Have you (the DMS) verified and signed all your demographic reports, ensuring their
accuracy?
Verify accuracy of students who have
been enrolled in Career-Tech. courses
durng this school year (grades 9-12
only)
Data Mining…
__PV-Career and Tech Report
State Reports…Pre-PEIMS Reports…
__410 Career and Tech. Education (CTE)
Student Record
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For 3rd, 5th, and 8th grade students who have not passed this last Spring’s TAKS, update
the SSI (Student Success Initiative) code. Keep in mind that this code will probably
change after Summer School, but go ahead and update the information now according
to the Spring TAKS.
Have you had your list verified and signed by your campus counselor?
Is your list current as of the last day of school?
Do you have any students participating in vocational (work-based) CTE, and have you
updated their vocational workstation service i.d.s?
Are all dates accurate for funding?
Have you had your list verified and signed by your campus Career-Technology
administrator, Wanda Mitchell?
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05/06/17
Verify accuracy of course completion
records
State Reports…Scheduling…
__Course Information Report (Summer
PEIMS Course Info.)
State Reports…Pre-PEIMS Reports…
__415 Course Completion Record
Verify accuracy of attendance data
State Reports…Attendance…
__Daily Register for each six weeks printed
and signed by Attendance Clerk and campus
principal
__Contact Hour Reports for each six weeks
printed and signed by Attendance Clerk and
campus principal
State Reports…Pre-PEIMS Reports…
__400 Basic Attendance Record
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Verify accuracy of Discipline data
Office…Discipline…Reporting…
__Discipline Detail Report (by range of
students for all students)
State Reports…Pre-PEIMS Report…
___425 Disciplinary Action Record
Verify accuracy of Title I data
State Reports…Pre-PEIMS Report…
___461 Title I Record
Process PEIMS data until Fatal errorfree
(PEIMS Edit+ Error Report)
Check all Warning and Special Warning
messages at least one time
(PEIMS Edit+ Error Report)
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Correct all PIDS discrepancies
(PEIMS Edit+ Student PIDS Report)
Update the Promotion/Retention
status for each student
Get Principal’s Signature
Is your list current as of the last day of school?
Verify the Course Information Report for the Summer PEIMS Course Information for all
courses taught this year. For year-long courses and semester-long courses, you should
see a valid Sequence Code listed.
Have you had your list verified and signed by your campus counselor(s).
Has every day of attendance been verified?
Have you checked your school calendar to make sure all waivered days have been
taken off of attendance?
Have all reports been printed, verified, and signed by the Attendance Clerk and campus
principal?
Are all other attendance records (notes, signed teacher attendance sheets, copies of
court filing letters, and other miscellaneous attendance records) ready to be boxed and
saved for the year?
If you have made any coding changes for student special program participation that will
affect previous six weeks’ attendance records, you must rerun the Daily Register for
every six weeks that have been affected by the coding change. (It does not hurt to
rerun your Daily Register once more for each six weeks.)
Is all discipline information (related to PEIMS 425 records) entered into Skyward?
Have your reports been verified and signed by your campus administrator(s) for
discipline?
Is all information entered?
Has your list been verified and signed by your campus principal?
Verify fatal error-free status with Skyward Pre-PEIMS Edits. The PEIMS Coordinator will
let you know of any errors on TEA Edit+ through her TEASE account log-in because the
Skyward PEIMS file extraction is done for the entire district, not for each campus.
Read and research all Warning and Special Warning messages to ensure data accuracy
(birth date out of range for grade, two or more last names, etc.)
(Give your list of students out or range for grade to your campus counselor so they can
research for Retention/At-Risk status.)
Use the Edit+ PID validation reports provided by the PEIMS Coordinator through her
TEASE account log-in to research and correct any PIDS discrepancies
This information will be used to generate student enrollment forms, district mail-outs,
and other records related to the students’ next year status
(PEIMS Edit+ Principal Approval Letter)
Get your campus Principal to sign the Principal Approval Letter, Comparison of Current
and Prior Year Attendance, and Student Disciplinary Action Summary reports by June
09, 2010; copy to PEIMS Coordinator
Sign and date this form, send copy to
PEIMS Coordinator, and file
appropriately.
This verification form is to be kept with the PEIMS Binder and filed for Castleberry ISD
and TEA audit purposes. Send one copy to the district PEIMS Coordinator for
Superintendent review before June 10, 2010.
I have reviewed and checked the information on this form and have carried out the
responsibilities of PEIMS data collection for Castleberry ISD to the best of my abilities.
PEIMS Data Management Specialist
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Campus
Date