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ANNUAL20 REPORT15 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC 2 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTICE OF MEETING Notice is hereby given that the 52nd Annual General Meeting of the Waikato/Bay of Plenty Division of the Cancer Society of New Zealand Incorporated will be held at 12:30pm on Tuesday 8th September at the Cancer Society’s Lions Lodge, corner of Lake Road and Tainui Street, Hamilton. Business 1. Notice calling the meeting 2.Apologies 3. Confirmation of the minutes of the 51st Annual General Meeting of the division held on Tuesday 9th September 2014 4. Matters Arising 5. Presentation of Annual Report and audited Statement of Accounts for the year ended 31 March 2015 6. Election of Officers - nominations must be lodged with the Chief Executive before Friday 14th August 2015 and must be signed by the proposer, seconder and nominee. 7. General Business Judy Gould Chief Executive WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 CONTENTS PRESIDENT’S REPORT CHIEF EXECUTIVE’S REPORT COMMUNITY SERVICES REPORT CANCER SOCIETY’S LIONS LODGE REPORT HEALTH PROMOTION REPORT FUNDRAISING REPORT VOLUNTEER DEVELOPMENT REPORT SUPPORTING RESEARCH AND CANCER PROFESSIONALS WAIKATO REGIONAL CANCER CENTRE REPORT WAIKATO BREAST CANCER REGISTER REPORT INCOME AND EXPENDITURE PERCENTAGES STATEMENT OF FINANCIAL PERFORMANCE STATEMENT OF FINANCIAL POSITION STATEMENT OF MOVEMENTS IN EQUITY NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS INDEPENDENT AUDITOR’S REPORT NATIONAL STANDARD ALLOCATION FIGURES RESOURCE ALLOCATION AND GRANTS COMMITTEE MEMBERS AND STAFF HOW YOU CAN HELP SPONSORS AND SUPPORTERS DIRECTORY 2. 3. 5. 7. 8. 10. 12. 14. 15. 16. 18. 19. 20. 21. 22. 29. 30. 31. 32. 33. 34. 35. VISION To be the leading organisation dedicated to reducing the incidence of cancer and ensuring the best cancer care for everyone in New Zealand. MISSION The Waikato/Bay of Plenty Division of the Cancer Society of New Zealand Incorporated is committed to minimising the impact of cancer in the community through the provision of support services, health promotion, research, advocacy and information services. Objectives We seek to achieve this through: > Providing quality support services to people affected by cancer > Conducting educational and health programmes that promote early detection and how to reduce the risk of cancer > Supporting research into the causes, prevention, detection and treatment of cancer > Providing an accessible and authoritative source of information on cancer > Advocating for the best services for people affected by cancer and influencing policy that reduces cancer risks. The Cancer Society of New Zealand is a non-governmental, not-for-profit organisation funded by caring New Zealanders. 1 2 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 PRESIDENT’S REPORT I am pleased to present the Waikato/Bay of Plenty Cancer Society’s Annual Report for 2014/2015; a financial year in which our focus was on connecting better with our communities, identifying needs and finding solutions within budget, raising our profile, and developing and delivering even more services and programmes across the demographic spectrum. The year was once again one of change, but I see change as positive. Benjamin Franklin once said, “Without continual growth and progress, such words as improvement, achievement, and success have no meaning.” He was right. Change often provides the catalyst to try something new and, maybe, discover a better way of doing things. Change can provide a solution to a problem, it requires us to be more innovative, and it can pave a new path. After the Kathleen Kilgour Centre opened in October 2014 we experienced a decrease in occupancy at the Cancer Society’s Lions Lodge in Hamilton. This decrease was not unexpected. The Kathleen Kilgour Centre meant our clients in Tauranga, Whakatane and other parts of the Bay of Plenty could have their cancer treatment locally, without the need to travel to Hamilton or stay away from home. Over the past year, I have continued my role as divisional representative on the Cancer Society of New Zealand Board ensuring the operations of the Waikato/Bay of Plenty Division are in line with our national strategic direction. The theme of change continued at national office with the appointment of a new national office chief executive, Claire Austin. Claire has 18 years’ leadership experience as a chief executive in the New Zealand and Australian health sectors particularly in rural and primary care, and brings a strong track record of strategic leadership, building capacity, policy advice, and community consultation. Claire is extremely supportive of our work in the Waikato/Bay of Plenty. I want to acknowledge and thank our division’s chief executive Judy Gould for her dedication, commitment and contribution to the Cancer Society. Judy has been the driving force behind many new initiatives and programmes, and instrumental in taking community services and health promotion education and activities beyond the main centres and out to the small and rural communities across the division. I would also like to thank our wonderful staff, donors, sponsors, volunteers, community fundraisers, and organisations who work alongside us so we can continue to provide free support, services, and programmes to people who need them. Once again it has been both a privilege and a pleasure to fulfil the role of president of the Waikato/Bay of Plenty Cancer Society executive committee. That change also led to an increase in our volunteer driving service in Tauranga as more people requested transport to get to their treatment at the Kathleen Kilgour Centre. This is a case of change in one area creating new opportunities in another. We experienced change within the Waikato/Bay of Plenty Cancer Society executive committee with the resignation of Dr Peter Rothwell who served on the committee from August 2011 to September 2014. Peter was also a member of the Medical Advisory Subcommittee from August 2006 to 2014 and for the last three years was chair of this subcommittee. Peter is a retired Waikato Hospital physician, highly respected for his innovation and service in several key areas. He was a key player in the establishment of the Waikato Medical Research Foundation, and the Peter Rothwell Academic Centre bears his name. The executive committee has the greatest of respect for Peter. He served the Waikato/Bay of Plenty Cancer Society and our communities well, and I thank him. Murray Loewenthal WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 CHIEF EXECUTIVE’S REPORT It’s been an exciting year for the Waikato/ Bay of Plenty Division of the Cancer Society as we’ve gone from strength to strength in every area of our work. The Cancer Society of New Zealand remains one of the country’s most trusted, long established, and best known charities. This reputation keeps us in an enviable position; with hundreds of charities in New Zealand it’s becoming increasingly difficult to compete for donor dollars. As a charity, we are constantly looking at ways to improve what we do, provide more services, and support more people, but we can only achieve this by remaining innovative and competitive. It is a constant balancing act, but we are succeeding. Our new building at 111 Cameron Road, Tauranga opened after Christmas, and our Tauranga-based staff are enjoying the new space and modern facilities. Clients and external groups have commented on the lovely, open feel and say it’s a huge improvement on what we had. We still offer the same range of health promotion, administration, fundraising support, and community services from our Tauranga office, but have expanded the volunteer driving service to support the increased demand for volunteer drives since the Kathleen Kilgour Centre opened in October. Following on from the previous year’s “rebrand” of support services into community services, the team has kept their focus squarely on the client – delivering programmes that address client needs, enhancing the lives of the people we support, and creating exceptional client experiences. We have extended our reach across the Waikato/Bay of Plenty in all areas including home visits, Living Well programmes, and nurse-led support groups. The expansion in community services is backed up by statistics including a 19% increase in referrals to the liaison nurse service. It is good to see the majority of those referrals have come from health professionals, which highlights our developing relationships with stakeholders and practitioners. This year in health promotion we continued to develop and deliver programmes that address inequalities, with the launch of a programme that specifically targets Māori and Pacific Island men. Stand up, Bro was successfully trialled in Te Kuiti at the end of 2014, and with strong stakeholder support is on track to be delivered in other locations across the division in the coming year. This division continues to lead the country in terms of the number of primary schools accredited in the SunSmart Schools Accreditation Programme (SSAP). By the end of the financial year we had accredited 63% of eligible schools, so our goal of 80% accreditation by 2016 is definitely within reach. Our division’s unique health promotion resources, Undercover Cody and the colossal colon, continue to steal the show wherever they go. Undercover Cody gained hundreds of new fans during his 2014 book tour of early childhood centres and primary schools, and at beach promotions. The colossal colon is often requested by businesses and organisations for their workplace health and wellness days. Our volunteering function in the Waikato/Bay of Plenty had a name change to volunteer development, which better illustrates the professionalism of our volunteers, and the strength of our commitment to them. Working towards best practice, our volunteer development manager strengthened our volunteer recruitment pathways, redeveloped training procedures, and invigorated the inductions. We have also engaged more with our volunteers this year to ensure they feel supported, listened to, and appreciated. We continue to receive wonderful feedback from guests who stayed at the Cancer Society’s Lions Lodge, and their families and carers. As expected, our bed nights dropped for a time following the opening of the Kathleen Kilgour Centre in Tauranga. Once again Daffodil Day received tremendous support in our division, bringing in a record $700,909. The wonderful branch staff of our Major Sponsor and Daffodil Day Principal Sponsor ANZ contributed $214,819 of the total divisional Daffodil Day income. We are truly grateful to everyone who supported us, made a donation, or purchased a daffodil in the street appeal or a bunch of daffodils in the pre-sale, for making this event such a success. Relay For Life moved to Mystery Creek Event Centre and feedback indicated the new venue was a success.This year we held just one Relay For Life event in the division; and by focusing on the one event we were able to elevate it to new heights, raising just over $210,000. This year the Cancer Society of New Zealand launched its new website, www.cancernz.org.nz, which offers a clean and modern design, is easy-to-navigate, and provides comprehensive information on topics related to cancer and the Cancer Society’s services. The new site also provides greater functionality around the donate journey so that people who want to donate – whether as a one off or on a regular basis – can do so easily. This past year we have donated over $540,000 towards cancer research both nationally and on a local level. Local support 3 4 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 CHIEF EXECUTIVE’S REPORT includes $67,265 to the Waikato Breast Cancer Trust and $17,000 to the Care Community Trust. We have also donated $10,804 in special grants to health professionals for professional development. We continue to fund Dr Michael Jameson and his team as they conduct research focused on benefiting cancer patients in this region now and in the future, to the value of $86,000. Dr Jameson was also the recipient of the $10,000 Alan Lomas Memorial Grant. I’d like to extend my deepest thanks to the Lions Clubs of Districts 202L and 202K. The Lions have been fundraising for the Cancer Society’s Lions Lodge since 2010 and so far have raised an incredible $1,891,523 towards their goal of $3 million. We sincerely thank every Lion and Lioness who has given their time, energy and compassion to help fundraise for this amazing accommodation facility. Thank you too to the Riverside Lionesses for their wonderful baking for guests at the Lodge, adding to the “home away from home” experience for people going through cancer treatment. Thank you to all our wonderful sponsors, supporters, donors, volunteers, fundraisers and staff. You all make what we do possible, and I continue to be humbled by your efforts. Each year, we have hundreds of decisions to make both at an operational and strategic level, so I am extremely grateful to have the governance support, guidance and leadership of Murray Loewenthal and our executive committee. They help to ensure that while we remain forward-thinking, we don’t lose sight of the things that have helped make us one of the most trusted charities in New Zealand. Judy Gould WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 COMMUNITY SERVICES REPORT SUPPORTING PEOPLE AFFECTED BY CANCER IN THE COMMUNITY This year our focus in community services was on the service user, and ensuring that what we delivered met their needs. To achieve this, community services reviewed programmes, support groups and services offered in conjunction with clients and stakeholders. LIVING WELL PROGRAMMES Hamilton 3 Taumarunui 1 Rotorua 2 Tauranga 3 Te Puke 1 Thames 1 Waihi TOTAL LAST YEAR We strived during the year to extend our reach in the community so that those who were geographically or socially isolated could find ways to link with others. The team has established specific, nurse-led therapeutic support groups, including age-specific and carer-focused, to meet the changing needs of clients and their carers. We established many of these groups in rural centres including Paeroa, Matamata and Taumarunui. COUNSELLING GRANTS THERAPEUTIC MASSAGES TOTAL 279 Hamilton 996 LAST YEAR 523 Tauranga 360 LAST YEAR 2,069 Hamilton 565 Tauranga 446 Rotorua 296 TOTAL 1,307 LAST YEAR 1,215 18 6 Te Aroha 11 Morrinsville 11 Thames 11 Matamata 3 Tauranga 62 Katikati 11 Rotorua 10 Whakatane 1,484 FROZEN MEALS 9 SUPPORT GROUP MEETINGS Taumarunui 128 TOTAL 1 12* * approximately 200 people with cancer and their support person/carer attended Hamilton Rotorua 5 NUMBER OF PEOPLE REFERRED TO LIAISON NURSES LIAISON NURSE HOME VISITS Taupo 10 Hamilton 500 Hamilton 384 Tokoroa 10 Tauranga 557 Tauranga 113 Turangi 3 Rotorua 44 Rotorua 225 TOTAL 171 TOTAL 1,101 TOTAL 722 LAST YEAR 166 LAST YEAR LAST YEAR 601 723 5 6 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 COMMUNITY SERVICES REPORT SUPPORTING PEOPLE AFFECTED BY CANCER IN THE COMMUNITY The liaison nurse service continues to grow from strength to strength and is an integral part of our community services support to people with cancer and their family/whānau and friends in this division. We welcomed two new nurses to the Tauranga office and one to the Hamilton office. Each new liaison nurse has brought immense skills and a working knowledge of supporting people to enable them to hit the ground running, and contribute to an already highly effective and professional liaison nurse team. With the greater emphasis on connecting with our communities this year, the liaison nurses have increased the number of home visits, Living Well programmes, and contact with our clients overall. Over 200 people across the region attended Living Well programmes during the year. Living Well is a Cancer Society education and support programme that offers people with cancer practical ways to enhance their wellbeing and build their knowledge, self help skills, and confidence wherever they are in their cancer journey. Expert speakers cover a wide range of topics, and participants benefit from being with a group of people who are going through similar experiences to their own. We have continued to support bi-cultural initiatives across the region such as Kia ora E te iwi with programmes delivered in Waharoa, Te Kuiti and Ngaruawahia by locally trained facilitators. Kia ora E te iwi was officially launched in 2012, and is the Māori version of the Living Well programme. In June, the facilitators of Kia ora E te iwi attended facilitation training coordinated by the Cancer Society. We regularly receive wonderful feedback from clients attending our programmes and groups including: “Just keep doing what you are doing. Very informative, caring, lightheartedness. Thank you so much.” “The overall response was enthusiastic, positive, and whānau were receptive to the information received.” Mary Aust – Kia ora E te iwi “The wairua here is excellent, it makes me feel peaceful.” “I feel I can cope better now.” “I have been on this programme before and loved it but this is even better.” We have seen an overall increase in referrals to the liaison nurse service of 19%. The liaison nurses continue to network in the communities and also to engage with district health boards and local medical contacts to lift their profile and develop community awareness of their role. Their success in lifting this profile was evident with approximately 65% of total referrals coming from health professionals. The way that cancer treatment is delivered across our region also changed in 2014 with the opening of the Kathleen Kilgour Centre in Tauranga. This saw the transition of radiation oncology services from Waikato District Health Board to Bay of Plenty District Health Board. The transition of patient care and services ran smoothly as agreed transition processes were followed. Liaison nurses regularly meet with the Kathleen Kilgour Centre team to ensure that support and services are in place for those clients now receiving their oncology treatment in Tauranga. With the appointment of a new exercise programme coordinator in late 2014, there was a revamp to the programmes delivered previously. The new programmes focus on therapeutic movement and everyday exercise opportunities, with this new range of programmes being delivered from the Cancer Society’s Lion’s Lodge. Programmes are also specifically developed for individuals to take away and do in their own homes. These programmes and classes are intended to motivate individuals towards an active lifestyle, and assist patients in decreasing their cancer fatigue and pain. The therapeutic massage services across the region have undergone some changes. Tauranga’s massage service moved offsite late 2014 while building works in the new Tauranga office continued. All clients seen during this time indicated they were grateful to have been able to access this service during their cancer treatment. Massage was reinstated into the Rotorua office after a short hiatus and therapeutic massage has now been set up in the Taupo region. Feedback received from massage clients continue to be very positive with many indicating it assisted immensely with their treatment. WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 CANCER SOCIETY’S LIONS LODGE REPORT Situated on the corner of Lake Road and Tainui Street in Hamilton, the Cancer Society’s Lions Lodge was officially opened on February 26, 2011 by the Rt Hon Sir Anand Satyanand, Governor-General of New Zealand. The Lodge is an accommodation facility, providing 55 purpose-built bedrooms, the majority of which are king-single ensuite rooms. There are also a limited number of self-catering twin rooms and family units available to people who need a support person or have dependants. Five motel-style units are available seven days for guests from the Tairawhiti region. to receive support from our knitters who provide beanies and socks to our guests. We have an exercise coordinator who offers one-on-one and group fitness and exercise sessions, and two (job share) therapeutic massage therapists. A manicurist comes in one day a week and Wigs by Hair Creations are on-site every Tuesday and on request. The Look Good Feel Better programme is run every second Wednesday. The Lodge could not operate without the fantastic generosity of so many people, and we are grateful to everyone who supports the facility and our guests in some way. The Lodge operates with a small team of paid staff and relies on volunteers to provide a wide range of support services across different areas. We have a driving service which takes guests to and from treatment at the Waikato Regional Cancer Centre. We are fortunate to receive generous ongoing support from groups, organisations and individuals. We are very grateful to Lions clubs from Districts 202L and 202K who have continued to fundraise for us this financial year. Their efforts and donations are so appreciated. Thanks to a generous donation by the Caiger Charitable Trust we have been able to maintain the Michael Caiger Library and purchase more resources, and guests continue to comment that the library is a lovely space in which to relax. The Lodge provides a “home away from home” for people going through cancer treatment, so we are grateful for the delicious baking that Hamilton’s Riverside Lionesses and other individual volunteers bring in weekly for the guests. Every lovely biscuit and piece of cake adds to this homely feel. We have also continued Guests at the Lodge are treated to a variety of entertainment - each week we are able to hold a DVD afternoon thanks to a volunteer who brings in DVDs, and twice a week a pianist comes to the Lodge to play the piano for our guests. No. of occupied bed nights provided 12,201 No. of guests and supporters working through cancer treatment 658 Volunteer hours during financial year 3,506 7 8 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 HEALTH PROMOTION REPORT This year has seen exciting developments in our health promotion team. In line with our strategic plan we have grown the SunSmart Schools Accreditation Programme (SSAP) to 63% accredited schools, which puts us well on track to accredit 80% of schools to the programme by 2016. We also appointed a men’s health promoter to work in the areas of tobacco control and men’s health. Our team continues to develop and deliver quality programmes, resources and initiatives to people of all ages in our communities. SunSmart The SunSmart grant scheme was finalised this year. Started in 2012, this was an ambitious scheme that saw $300,000 worth of shade funding made available to primary and intermediate schools in the region, following research that indicated the cost for shade posed a major barrier to schools in implementing SunSmart policies and procedures. This funding helped support the work we do in accrediting our schools across the region and assisting them in implementing SunSmart practices on a daily basis. We are particularly pleased that we assisted a number of low decile schools in achieving new permanent and portable shade, as well as providing hats and sunscreen and developing initiatives to assist them in making better use of existing, under-utilised shade at their schools. The Waikato/Bay of Plenty Division continues to lead the way with the most SunSmart accredited schools in the country. This year we accredited 18 schools, bringing our total of accredited schools to 63%. The SSAP is made fun and accessible with our divisional mascot, Undercover Cody, who continues to delight and enthral pre and primary school children across the region. October saw the launch of Undercover Cody’s book tour to promote Hiss, Pop, Splat; an A3 shared reading resource that presents SunSmart messages to young children in a fun, easy-to-understand and entertaining format. We visited the schools that were successful in receiving shade funding, as well as previously unaccredited and newly accredited schools. In total we visited 87 schools and three early childhood education centres (ECEs) from 10 November to 3 December. Feedback from the schools was very positive. A follow-up survey of participating schools indicated that the majority of schools rated presenter-student engagement, professionalism of the presenters, and usefulness of the material, as “very good” – our top score. Between 27 December and 10 January following the successful roadshow, two of the division’s SunSmart ambassadors headed to market days and events in the Coromandel area and the popular WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 HEALTH PROMOTION REPORT Whangamata, Mount Maunganui, Hahei, Cooks Beach, Tairua and Pauanui beaches for Undercover Cody beach promotions. The ambassadors dispensed more than 20 litres of sunscreen to beach and event-goers, handed out Undercover Cody resources, and ran SunSmart beach games for hundreds of children who were also treated to appearances by Undercover Cody. The Cancer Society received $1,469 from donations and sales. Free sunscreen was also given to teenagers, parents and supporters at the 2015 Aon Maadi Cup Regatta at Lake Karapiro in March. This was the Cancer Society’s inaugural presence at the Maadi Cup - New Zealand’s largest and most colourful rowing regatta, which this year attracted 2,196 pupils from 122 schools entered in 1,622 crews. In addition to giving away free sunscreen, UV beads and bracelets and promoting our SunSmart message, our ambassadors and volunteers ran SunSmart quizzes and set up a SunSmart photo booth which proved very popular with the young rowers and their friends. We were thrilled to end the year’s SunSmart activity on an extremely positive note. Having received the first of two consignments of sunscreen from national office, our team coordinated the distribution and delivery of the free sunscreen to 117 decile 1-4 schools – a total of 7,339 bottles – across the Waikato and Bay of Plenty. Tobacco Control Our ongoing work in tobacco control included working with local government and businesses, and advocating for policy change. We continued to promote Hamilton City Council’s smokefree outdoor policies and began working with the University of Waikato to plan a series of promotions to highlight the city’s smokefree areas. tobacco taxation and plain packaging, can all help reduce the youth uptake of smoking. We continue to focus on protecting children from exposure to tobacco marketing in all its many forms. The evidence would suggest this is working, with reductions in smoking (and youth smoking) rates, but we still have a long way to go to achieve the Smokefree 2025 goal that the Cancer Society, the government and other agencies have pledged to, and where less than 5% of the population will be smokers. Men’s health The appointment of a new men’s health promoter has led to the development of a programme, ‘Stand up, Bro’, aimed at our highest priority group of men - Māori and Pacific Island men, who are 50% more likely than non-Māori men to die from cancer, according to the most recent Ministry of Health statistics (2011, published 2014). This programme and our work in the community focus on reducing inequalities and improving health literacy among this priority group. We successfully piloted the division’s first ‘Stand up, Bro’ programme in Te Kuiti with 17 men attending. Our men’s health promoter facilitated the kaupapa Māori, 10 week programme which addressed the main health areas with five focus points: tone up (exercise), fresh up (nutrition), give up (smoking cessation), head up (kaitiaki support), and check up (check up and screening). The pilot was independently evaluated by the Waikato District Health Board (Population Health evaluators). The results were positive, with indications that the men all achieved at least one of their baseline goals, and fitness levels increased. Ninety percent of the men indicated they would attend screening with a health provider, compared to only 30% at the start. We surveyed businesses in Tokoroa’s Leith Place in February to assess general support for a voluntary smokefree outdoor policy ban. Despite the wide variety of businesses, some of which would be more affected by a ban than others – for example pubs, the TAB, food outlets and cafes - there was 58% support for a voluntary ban on smoking outdoors in Leith Place. Fieldays 2014 involved a promotion of the ‘Get the Tools’ resources, the Health Pledge and Facebook page/website which encouraged visitors to the site to get checked by their general practitioner and also think about one thing they might like to change about their health status. Despite some awful weather, the site was well attended and we enjoyed the positive interaction with the many hundreds of visitors to our Rural Living site. We presented this information to South Waikato District Council, and included the sports and recreation areas as potential areas to expand the existing smokefree playground policies. We continue to work with councils around our region to advocate for smokefree spaces so that children grow up in smokefree environments, where smoking is de-normalised, and for a future with less cancer. Research shows this approach, along with The division’s colossal colon resource continues to be in demand with planned events and requests for the colon’s attendance at staff wellness days at businesses and companies including Inland Revenue, Hamilton Girls’ High School, and Fonterra. We also displayed the colon at the 2015 Relay For Life alongside stands of local service providers that we had invited to take part in a mini Relay For Life health expo as part of the bigger event. 9 10 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 FUNDRAISING REPORT We continue to be inspired by the innovative ways our supporters raise vital funds to assist those affected by cancer in our local communities. As the Waikato/Bay of Plenty Division of the Cancer Society receives no direct government funding, our supporters are starting to think outside the square and looking for new ways to fundraise for the ever important donor dollar. This is becoming even more important with the growing number of charities and not-for-profit organisations vying for essential fundraiser support. We have just started to see a real growth in the popularity of community fundraising as our supporters take fundraising opportunitites into their own hands. Head shaves, a Valentine’s Day singles charity ball and a 24-hour solo bike challenge are just a few examples of how people’s enthusiasm and passion to support the Cancer Society has led to financial reward. A shift in donor giving preferences to online methods has meant that an investment into the Everyday Hero online fundraising platform has been timely. A safe, easy and fast way to raise funds from friends, family and colleagues, this tool is being used well, in conjunction with popular social media, to share personal fundraising stories. Triggering a donor’s emotions has long been proven as one of the key factors to fundraising success, therefore Everyday Hero enables us to take donors on a journey that leads to a higher level of giving. Everyday Hero has also enabled the effective and efficient processing of donations. The money raised comes straight to the Cancer Society, donors are receipted automatically and personal information is transferred directly into our donor management system, enabling us to communicate with these donors about how their money has helped us make a difference in their local community. Four direct mail appeals were sent this financial year, with a combined income of $392,984. Our newsletter With Your Help is an effective way to keep our donors up to date with what is happening in the division, highlighting community and support services, health promotion activities and fundraising achievements. Bringing to life how our services provide hope to so many has been a great way to sing our organisational praises, and let people know what we actually do. We hope to continue this standardised communication moving forward, as well as segmenting our donor database to make our communication with donors more relevant. fund$ raised $700,909 Daffodil Day fund$ raised $210,420 Relay for Life Daffodil Day continues to be a hugely successful fundraising campaign that is the envy of many charities around New Zealand. Our longstanding relationship with our Major Sponsor and Daffodil Day Principal Sponsor ANZ means we continue to be supported by branch staff around the country who are committed to raising the event’s profile, and vital funds, in aid of the Cancer Society. By selling merchandise, organising golf tournaments, cake sales and sausage sizzles, Daffodil Day provides an excellent opportunity for ANZ staff to demonstrate corporate social responsibility. We were overwhelmed when ANZ contributed $214,819 to the division’s overall Daffodil Day income of $700,909. Identifying areas for development is essential for the sustainable financial growth of Daffodil Day. This year we focused on the growth of our pre-sale campaign, where bunches of fresh daffodils are sold to businesses to display in their workplace to show their support of the Cancer Society in the week of Daffodil Day. Sales increased by 29.24% compared to the previous year, with Clandon Daffodils in Gordonton supplying over 160,000 fresh daffodils in one week to meet our needs for this initiative. It is an impressive sight to see the different varieties of daffodils, and more importantly the joy they bring to the hundreds of businesses, and their customers, in the region. Daffodil Day 2015 will mark the 25th anniversary of this iconic event, and it will be exciting to see the milestone celebrations of our annual flagship appeal. WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 FUNDRAISING REPORT Relay For Life Hamilton was held on Saturday 7 and Sunday 8 March, 2015 at a new venue, the Heritage Village at Mystery Creek Events Centre. The venue is well established with excellent facilities, and the picturesque settings created a serene environment to celebrate, remember and fight back. Eighty teams took part in the event, with 100 tent sites occupied. A total of 1,279 participants registered, with team sizes varying greatly from 10 members through to our largest team from Te Awamutu College which had 110 students. A total of $210,420 was raised from the event including team fundraising, merchandise sales and sponsorship. Online fundraising and in particular Everyday Hero was a hugely popular method of team fundraising, contributing $105,482 to the overall income. Sponsorship including in-kind, cash and grants totalled $35,500. The continued support of longstanding sponsors including Maggy’s Catering, St John, The Southern Trust and NZ Sound Reinforcement, along with new relationships including Velox Security, Mediaworks and Mystery Creek Events Centre, ensured our operating costs were kept to a minimum. The American Cancer Society has reviewed our Relay For Life license, and in 2016 we will be presented with greater flexibility in the event structure, including the choice of a six-hour, 12-hour, or 18 to 24-hour heritage model. These options will appeal to a wider audience, and we are excited about the potential this new format brings. We are thankful for the support we receive in both financial and time investment by donors, sponsors and our fundraising volunteers. Without these ambassadors promoting the Cancer Society within the community, we would not be as fortunate as we are to receive such overwhelming support. 11 12 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 VOLUNTEER DEVELOPMENT REPORT This year our conversations with volunteers, information sessions and recruitment drives across the division have given us a better understanding of the needs of people wanting to volunteer for the Cancer Society. Volunteer development is more future-oriented than ever before, and our needs for effective volunteers are higher than ever, in order to fully deliver our services on an operational level. We currently have around 350 volunteers who donate their time on a regular basis providing support to those affected by cancer. This number increases significantly during Daffodil Day to in excess of 700. Our regular volunteers are involved in the driving service; providing support to those affected by cancer in local communities; supporting guests staying at the Cancer Society’s Lions Lodge; running support groups in local communities; and providing a friendly face as well as tea and coffee in oncology reception at Waikato Hospital’s Regional Cancer Centre and the chemotherapy day unit at Thames Hospital. While many volunteers are engaged in directly supporting those affected by cancer, many more provide assistance to some of our other functions. This year our team continued to work closely with fundraising, health promotion, and community services. In February and March we recruited more than 100 new volunteers, predominantly students, to assist the health promotion team with their events. While some volunteers are keen to have a regular weekly or fortnightly commitment, we see an increasing number of people of all ages wanting to fit volunteering around an already busy lifestyle and we are finding ways to support this. Our flexi volunteer roles have provided good opportunities for these volunteers. Prior to Christmas we hosted a number of volunteer events around the region in appreciation of our volunteers and the work they do. Several of the division’s managers and staff attended these functions to show their gratitude. WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 VOLUNTEER DEVELOPMENT REPORT This year we continued to provide a volunteer driving service out of oncology reception at Waikato Hospital with more visible Cancer Society branding. This enabled patients attending treatment at the hospital to have an increased awareness of and access to the services we offer. All new patients are now registered with the driving service so that our community services team is able to offer them further support should they wish to receive it. With the opening of the Kathleen Kilgour Centre in Tauranga the demand for our driving service in the Tauranga area has increased. This year we appointed a volunteer driving coordinator to work out of our new Tauranga premises. We are seeing a steady increase in the number of people requiring transport to treatment. A number of new drivers were recruited in the Bay of Plenty to meet these increasing needs. For several years we have been fortunate to have groups of volunteers based in many rural areas of the Waikato/Bay of Plenty. They offer support in a number of ways from providing a listening ear (often for local people when they first receive their cancer diagnosis), driving clients to treatment, and giving much appreciated practical assistance to those in need. Many also host regular support group meetings for people affected by cancer. A number of these volunteers have been supporting us for years and have been some of the Cancer Society’s greatest ambassadors. Volunteer services have been revamped in some areas across the division; notably Thames, Whakatane, Paeroa and Morrinsville. While we have had many long-serving volunteers over the years in some of these areas, our conversations with volunteers and clients provided a clearer picture of where we needed new, or additional, volunteer support. From recruitment drives and information sessions we successfully recruited new volunteers to key roles in areas where Cancer Society services are developing, including seven oncology support volunteers to work in the Thames Hospital chemotherapy day unit, drivers in Whakatane; and volunteers to provide support to the increasing number of younger clients at a nurse-led therapeutic group in Paeroa. We recently farewelled Mary Skidmore from her sole volunteer role in the Thames chemotherapy unit after 10 years where she had provided exceptional and loyal service. We are grateful for the ongoing relationship that the Cancer Society has with the Thames Community Cancer Support Group. Our long-standing support group in Morrinsville welcomed three new volunteers in February. With increased liaison nurse activity in this area, the group has been expanded to offer a range of volunteer support to the community. This will now include a range of practical supports and a monthly support meeting which has more therapeutic input from the liaison nurses. This year we worked closely with the communications team to redevelop and refresh our volunteer-orientated communications including information pamphlets. People attending our volunteer training at the Cancer Society’s Lions Lodge have commented on the quality, and usefulness, of our volunteer collateral. Number of volunteer drives undertaken No. of volunteer hours devoted to the driving service Distances travelled No. of registered drivers across region 2,569 4,496 53,929 162 13 14 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 SUPPORTING RESEARCH AND CANCER PROFESSIONALS Every year, medical researchers seek support for a variety of cancer research projects. This year the Waikato/Bay of Plenty Division committed more than $540,000 to regional and national research. This included our continuing support of Dr Michael Jameson, consultant medical oncologist at Waikato Hospital, and his team as they develop and undertake clinical cancer research including: Effects of different types of selenium on breast cancer with BRCA gene mutations Dr Jameson and Dr Linda Peters supervised University of Waikato Master of Science students Kirsty Mayall and Annie Ko, and University of Auckland medical student Holly Sprosen, in this laboratory research project at Waikato University into whether organic forms of selenium offered protection against breast cancer in women who carry the BRCA1 gene mutation, without increasing DNA damage. Previous research had found that a selenium salt called selenite increased the risk. Role of cimetidine in immune surveillance after colorectal cancer surgery It appears cimetidine, an old ulcer-healing drug, plays a role in protecting the immune system after major surgery for colorectal cancers that haven’t spread from their original site (non-metastatic), and also takes away the “landing sites” for any cancer cells that enter the bloodstream. Analysis of results of a randomised placebocontrolled trial with 127 patients is encouraging, with fewer relapses in patients taking cimetidine. These results were submitted for presentation at the European Society for Medical Oncology World Congress on Gastrointestinal Cancer in Barcelona in July 2015. The next step would be to prove the benefits hold up in a much larger randomised phase 3 trial, which could involve collaboration between the Australasian Gastrointestinal Cancer Trials Group and similar groups in Canada and Europe. Use of cimetidine to prevent blood vessels from helping melanoma cells to spread This collaborative project with the Departments of Plastic Surgery (Mr Michael Woodfield) and Ophthalmology (Mr Stephen Ng) looks at one of the mechanisms by which melanoma cancer cells can spread elsewhere in the body. This is through certain molecules on the cells’ surface that stick onto specific “adhesion molecules” on the lining of the blood vessels. This project will look at 80 patients whose melanomas spread to the local glands or elsewhere in the body (called metastatic disease) and whether those melanoma cells that spread elsewhere have these specific surface molecules. If this is the case then cimetidine could potentially take away these “landing sites” on the lining of the blood vessels and block the spread of those melanoma cells. Clinical trials would then be conducted in patients with high-risk melanoma to try to prevent recurrence. Simvastatin to prevent radiationinduced skin toxicity in breast cancer patients Dr Shibu Joseph, an advanced trainee in radiation oncology, tested whether the cholesterol-lowering drug simvastatin can prevent skin inflammation caused by radiation. The preliminary results in 80 patients suggested it was not helpful in preventing the acute inflammation for radiotherapy but further follow-up is planned to see if it prevents late effects. Effect of simvastatin on tumour size in rectal cancer patients undergoing treatment Rectal cancer patients from Australia and New Zealand will be randomised to take either simvastatin or a placebo each day for three months. Dr Jameson and Dr Elliot Brenman, an advanced medical oncology trainee, will look at how much the tumour decreases in size with combined chemotherapy or radiation when simvastatin or a placebo is added. A grant to support this study was awarded by the Cancer Society of New Zealand in 2015. Dr Michael Jameson FRACP FRCP Edin. PhD Consultant Medical Oncologist Waikato Hospital It is the nature of clinical research that it takes a long time for studies to come to fruition before results can be analysed, however Dr Jameson expects that two of his studies, using cimetidine in colorectal cancer, and simvastatin in breast cancer, will have results available for presentation later in 2015. Dr Jameson says it is also pleasing to create cancer research opportunities for a new generation of clinicians and scientists, including registrars in medical oncology, radiation oncology, neurosurgery, plastic surgery and general medicine, as well as a pharmacist studying for a PhD and two students studying for a Master of Science. WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 WAIKATO REGIONAL CANCER CENTRE REPORT On behalf on the Waikato Regional Cancer Centre, I would like to take this opportunity to thank the Waikato/Bay of Plenty Division of the Cancer Society of New Zealand for the opportunity to report on our last year’s endeavours. The importance of the Cancer Society’s Lions Lodge and the role that it plays in supporting patients and their whānau cannot be underestimated. Many of our regional patients enjoy this “home away from home” as they undergo various treatments at Waikato Hospital. Similar to last year, the feedback from many patients and their whānau is that this is a really important service for them while they undergo treatment. The past year has been another busy year. On average we saw approximately 4,500 patients a month, some of these patients requiring inpatient services, others outpatient services, while a number of our patients require multiple visits as part of their ongoing cancer care and treatment. It is, with this in mind, we continually strive towards providing our patients with the high quality support that is required. We have implemented a number of local initiatives that aim to improve the quality of care that we provide to our patients, and some of these initiatives have demonstrated tangible benefits to our patients. The main building project at the Waikato DHB is now complete with many changes seen around the hospital, but as with any building project more work around the hospital is planned. We are in the very early stages of upgrading the Lomas Building, which houses oncology outpatients. This is an exciting time as it enables us to plan our service into the future. We are engaging with many interested groups and this enables us to identify and plan for our future requirements, ensuring that we achieve the best design for our facilities and services. As part of the Faster Cancer Treatment programme, Waikato will be rolling out a number of new clinical psychologist roles in the near future. The new roles will supplement and support the care that is already provided to our patients and their families, ensuring that they have access to appropriate support and intervention. Waikato District Health Board (DHB) does not work in isolation. Instrumental towards effective patient outcomes is a partnership approach, and engagement, with the wider Midlands community. We are engaged in a collaborative manner with the Midlands Cancer Network, working on national and regional strategic aims, ensuring that these are implemented in a sustainable and sage manner. We are further enhancing our links with our Midland District Health Board (DHB) partners, Tairawhiti, Bay Of Plenty and Lakes ensuring that the journey of patients from a Midland context is streamlined and smooth across all services and DHBs. Our service could not operate as smoothly and efficiently as it does without the support, hard work and dedication of so many people and we would like to take this opportunity to thank everyone who has contributed to the provision of this ongoing care. We would especially like to thank our wonderful Cancer Society volunteers. Your hard work, commitment, and dedication to our patients and staff alike, are truly inspirational and we are very proud and privileged to be the benefactors of such a wonderfully skilled and dedicated group of volunteers. On behalf of all the staff and patients at the Waikato Regional Cancer Centre, I would like to again thank the Waikato/Bay of Plenty Division of the Cancer Society for their ongoing support. We look forward to continuing our close relationship in the years to come. Gabby Reynolds Nurse Manger Oncology 15 16 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 WAIKATO BREAST CANCER REGISTER REPORT The Waikato Breast Cancer Register team, back row, from left: Tamati Peni (data support PhD project), Boa Kim (data support PhD project), Sasha Taipari (data support WBCR), Rachel Shirley (WBCR coordinator), Sanjeewa Seneviratne (PhD student). Front row, from left: Megan Asplin (data support WBCR), Fiona Johnson (personal assistant and fundraising coordinator), Heather Flay (research nurse), Jenni Scarlet (research nurse), Ian Campbell (breast surgeon and associate professor). We wish to convey our sincere thanks and appreciation to the Waikato/Bay of Plenty Division of the Cancer Society for its ongoing funding. Our top priority remains to serve breast cancer patients and their treating clinicians to improve outcomes. We hope to continue working closely with the Waikato/ Bay of Plenty Division of the Cancer Society. Our biggest research project from the Waikato Breast Cancer Register (WBCR) looked at epidemiology and outcomes from newly diagnosed breast cancer for Waikato women. This three year PhD project (2012-2015) aimed to address why there are significant differences in outcome by ethnicity and presentation in the Waikato. This study analysed data from approximately 3,000 women with newly diagnosed breast cancer in the Waikato between 1999 and 2012. Māori women were observed to have a risk of death from breast cancer which was more than twice that of European women. Delay in diagnosis in Māori women was responsible for about 40% of the survival difference, while medical conditions and treatment differences contributed about 15% each. No differences in death rates were observed between Māori and European women who were diagnosed through mammographic screening. This study has highlighted the importance of increasing breast screening coverage and providing quality and timely cancer care for Māori women which may help improve survival. Further research is planned to evaluate interventions aimed at improving outcomes for Māori women. This financial year our team, and this project, have contributed to a number of publications and abstracts, with other research submitted and accepted for publication. In September Sanjeewa Seeneviratne (PhD student), Ian Campbell, Nina Scott and Ross Lawrenson presented the following at the biannual research seminar at Waikato Clinical School: Breast cancer survival inequity WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 WAIKATO BREAST CANCER REGISTER REPORT in New Zealand: How much of it is due to demographics, screening, tumour biology, comorbidities and treatment? This year we have received a number of data requests from around the country and on a variety of topics. We are pleased our Waikato data is being used to support a number of interesting research projects. Rachel Shirley Coordinator, Waikato Breast Cancer Register Breast Cancer Research Office, Waikato Hospital Years of data in register 20 The register contains 20 years of data from 1 January 1994 to 28 February 2014. The register team is currently entering March 2014 cases, and assessing eligibility and entering 1991-1993 cases. Breast Cancer registrations every year There are approximately 270 breast cancer registrations in the Waikato every year. These cases are then followed up for 10 years. Patient details entered in register To date, there are 4,453 patient details entered in the register including an additional 1,039 new patients entered in the annual reporting period. Waikato Breast Cancer Register executive team The executive team of the Waikato Breast Cancer Register meets quarterly to oversee the register and direct the use of the data. The last meeting was held on 5 December 2014. 270 4,453 meets quarterly 17 18 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 INCOME AND EXPENDITURE PERCENTAGES INCOME ANALYSIS FOR THE YEAR ENDED 31 MARCH 2015 18.30% 7.98% 3.17% 31.55% Bequests 1.50% 37.22% 0.28% Donations & Grants Investment Other Fundraising Sundry Operations Accommodation EXPENSE ANALYSIS FOR THE YEAR ENDED 31 MARCH 2015 15.56% 9.30% 11.14% 1.09% 1.09% 25.20% 21.80% Administration Fundraising 14.08% Health Promotion Operations Supportive Care Research Volunteers Accommodation WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 31 MARCH 2015 INCOME NOTE 2015 Subscriptions Donations - Remembrance - General $ $ 367 435 21,821 23,265 203,782 217,039 225,603 Fundraising - Daffodil Day 2014 240,304 1 458,301 - General Appeals 1 244,710 464,814 180,370 - Relay For Life Hamilton 1 150,766 102,895 - Relay For Life Tauranga 1 (1,920) 59 - Relay For Life Rotorua 1 (3,306) 20,308 848,551 768,446 2,170,073 2,757,381 245,378 296,341 14,224 11,142 Gain on sale of Investment - - Gain on sale of Fixed Asset 356,500 - Grants 193,990 292,033 Legacies and Bequests Income from Investments Health Promotion Merchandise Lodge Contract Total Income for the year 961,525 926,983 5,016,211 5,293,065 1,061,822 917,058 Expenditure Administration 2 Study Grants 3 10,804 2,050 Special Grants 4 170,446 132,863 National Levy 5 584,404 578,400 765,654 713,313 Research and Development 6 - 18,036 Health Promotion Activities 6 568,466 394,073 568,466 412,109 Community Services 7 740,102 756,629 Cancer Society's Lions Lodge 8 1,227,992 1,261,707 53,252 70,862 Investment Expenses Impairment on asset held for sale 214,000 - Total Expenditure for the year 4,631,288 4,131,678 384,923 1,161,387 Surplus/(Deficit) for the Year 19 20 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2015 INCOME NOTE 2015 2014 $ $ Accumulated Funds 14 19,451,708 19,066,785 Investment Fair Value Reserve 11 700,087 391,923 Restricted Funds Mona Lickfold Memorial Fund Research and Overseas Travel Reserve Fund 16 15 Accumulated Funds and Reserves 63,665 67,546 20,215,460 19,526,254 244,623 235,260 20,460,083 19,761,514 Accumulated Funds and Reserves are represented by: Current Assets Bank Accounts 9 837,960 8,051 8,551 Accounts Receivable 10 178,824 100,768 Mona Lickfold Memorial Fund 16 63,665 67,546 - 2,880 1,414,000 Imprest Accounts Prepayments Property Intended for Sale 20 1,200,000 GST Refund Due 10 33,513 696,433 14,389 2,322,013 2,304,567 Less Current Liabilities ANZ Bank Loan 12 Accrued Holiday Pay Accounts Payable - 1,637,500 71,335 111,492 144,709 86,022 216,044 Working Capital 2,105,969 1,835,014 469,553 Non Current Liabilities ANZ Bank Loan 12 1,137,500 1,500,000 Investments 13 2,988,357 2,466,123 Fixed Assets 17 16,503,257 18,325,838 20,460,083 19,761,514 Total Net Assets WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 STATEMENT OF MOVEMENTS IN EQUITY FOR THE YEAR ENDED 31 MARCH 2015 INCOME NOTE 2014 $ $ 19,761,514 18,524,260 14 384,923 1,161,387 70,184 Opening Equity Movement in Accumulated Funds 2015 Movement in Reserves 11 308,164 Movement in General Fund 15 9,363 8,991 Movement in Other Funds (Mona Lickfold) 16 (3,881) (3,308) 698,569 1,237,254 20,460,083 19,761,514 Total movements in Reserves and Equity for the Year Closing Equity The Auditor’s Report and Notes form part of and are to be read in conjunction with the financial statements. M Loewenthal, President 19 June 2015 J Gould, Chief Executive 19 June 2015 21 22 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 that the Society will not be able to collect all amounts due according to the original terms of the receivables REPORTING ENTITY Waikato/Bay of Plenty Division Cancer Society of New Zealand (Inc), hereinafter referred to as the division, is a society registered under the Incorporated Societies Act 1908. The financial statements of the division are a general purpose report which has been prepared in accordance with generally accepted accounting practices. A new Accounting Standards Framework (incorporating a Tier structure and a separate suite of accounting standards for Public Benefit Entities (PBE)) has been issued by the External Reporting Board (XRB). Under the new framework, the division will have to transition to the new Not-For-Profit PBE (NFP PBE) standards that will be based on International Public Sector Accounting Standards (IPSAS). The effective date for the new NFP PBE standards is for reporting periods beginning on or after 1 April 2015. Therefore the division will have to prepare its financial statements in accordance with the new NFP PBE standards for the first time for the annual period ending 31 March 2016. MEASUREMENT BASE The accounting principles recognised as appropriate for the measurement and reporting of earnings and financial position on a historical cost basis are followed by the division. SPECIFIC ACCOUNTING POLICIES The following specific accounting policies which materially affect the measurement of financial performance and financial position have been applied: 1. CASH AND CASH EQUIVALENTS Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value, and bank overdrafts. 2. TRADE AND OTHER RECEIVABLES Trade and other receivables are recognised initially at fair value and subsequently measured at amortised cost using the effective interest method, less provision for impairment. Collectability of trade receivables is reviewed on an ongoing basis. Individual debts which are known to be uncollectible are written off. A provision for impairment of trade receivables is established when there is objective evidence If, in a subsequent period, the amount of impairment loss decreases and the decrease can be related objectively to an event occurring after the impairment was recognised (such as an improvement in the debtor’s credit rating), the previously recognised impairment loss is reversed and the reversal is recognised in the Statement of Financial Performance. 3. PROPERTY PLANT AND EQUIPMENT Fixed Assets are valued at cost price less accumulated depreciation. Depreciation of Fixed Assets. Depreciation has been charged using the straight line method for all assets except land which is not depreciated. Specific rates used are: Motor Vehicles 20% Furniture & Equipment 10% - 50% Property 3.3% Improvements 8.33% Cancer Society’s Lions Lodge 2% - 33% 4. FINANCIAL ASSETS The society classifies its investments in the following categories: financial assets at fair value through the Statement of Financial Performance, loans and receivables, held to maturity investments and available-for-sale financial assets. The classification depends on the purpose for which the investments were acquired. Management determines the classification of its investments at initial recognition and re-evaluates this designation at every reporting date. At balance date, the society only had financial assets classified as available-for-sale. AVAILABLE-FOR-SALE FINANCIAL ASSETS Available-for-sale financial assets are non derivatives that are either designated in this category or not classified in any of the other categories. They are included in non-current assets unless management intends to dispose of the investment within 12 months of the Statement of Financial Position. The society’s investments in listed securities are classified as available-for-sale financial assets. WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Purchases and sales of investments are recognised on trade date – the date on which the society commits to purchase or sell the asset. Investments are initially recognised at fair value plus transaction costs. Available-for-sale financial assets are subsequently carried at fair value. The fair values of quoted investments are based on current bid prices. Unrealised gains and losses arising from changes in the fair value of securities classified as available-for-sale are recognised in equity. 5. TRADE AND OTHER PAYABLES These amounts represent unsecured liabilities for goods and services provided to the society prior to the end of the financial year which are unpaid. Trade and other payables are recognised initially at fair value and subsequently measured at amortised cost using the effective interest method. As trade and other payables are usually paid within 30 days, they are carried at face value. 6. REVENUE RECOGNITION Revenue from the sale of goods is recognised upon the delivery of goods to customers. Interest revenue is recognised on a proportional basis taking into account the interest rates applicable to the financial assets. Other revenue is recognised when the right to receive the revenue has been established. All revenue is stated net of the amount of goods and services tax (GST). 7.GST These financial statements have been prepared on a GST exclusive basis except for accounts receivable and accounts payable. 8. INCOME TAX The division has been granted Charitable Status and is exempt from income tax by the Inland Revenue Department. 9. DIFFERENTIAL REPORTING The division qualifies for differential reporting as it is not publicly accountable and there is no separation between the owners and the governing body. The division has taken advantage of all available differential reporting exemptions. 10.PROPERTIES INTENDED FOR SALE Properties intended for sale are carried at the lower of cost and net realisable value. Properties intended for sale which are readily realisable and intended to be held for not more than one year are classified within current assets. Where the current asset test is not met, properties intended for sale are classified as non-current assets. CHANGES IN ACCOUNTING POLICIES There have been no changes in accounting policies. All policies have been applied on a basis consistent with those from previous financial statements. 23 24 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Notes NOTE 1 2015 2014 $ $ DAFFODIL DAY Donations 486,090 474,474 ANZ Bank 214,819 182,578 700,909 657,052 Less Expenses 242,608 192,238 458,301 GENERAL APPEALS 392,984 Less Expenses 148,274 464,814 277,555 97,185 244,710 180,370 RELAY FOR LIFE HAMILTON 210,420 Less Expenses 175,503 59,654 72,608 150,766 TAURANGA Less Expenses 102,895 330 3,181 2,250 3,122 (1,920) ROTORUA 59 (3,306) Less Expenses 65,565 - 45,257 (3,306) NOTE 2 20,308 ADMINISTRATION Salary, Kiwisaver 380,158 332,490 Office Expenses 21,608 43,444 Telephone and Postage 78,036 80,085 Printing and Stationery 14,148 12,207 Repairs and Maintenance 38,232 33,344 Electricity and Gas 14,651 14,847 Insurance, ACC Levy, Valuation 18,817 18,345 General Expenses 2,619 3,102 Meeting Expenses (including printing and travel) 12,058 7,248 Motor Vehicle Expenses 23,641 20,548 Audit Fee 7,125 8,506 Legal Fees 675 1,660 78,138 49,256 ANZ Loan interest Loss on sale of fixed asset Depreciation - Buildings 5,904 57,623 - Motor Vehicles 23,459 - Furniture, fittings, equipment 15,841 121 73,801 21,359 96,923 16,835 111.995 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Notes NOTE 2 2015 2014 $ $ ADMINISTRATION Public Relations Rates Technology Professional Development 132,315 52,535 6,368 8,414 121,920 113,404 8,486 5,507 1,061,822 NOTE 3 STUDY GRANTS Study Grants - Local 274 230 Study Grants - Overseas 530 1,820 Alan Lomas Memorial Grant 10,000 10,804 NOTE 4 Community Seminars Regional Research Grant 17,000 - 181 295 153,265 132,568 170,446 Research 389,097 386,250 Health Promotion 161,155 158,550 34,152 33,600 584,404 578,400 HEALTH PROMOTION ACTIVITIES Printed Material, Advertising etc Education Portion of Salaries Education Portion of Travel Expenses 13,525 12,585 226,418 285,042 6,307 4,952 259,659 26,637 Promotions 33,701 43,099 Merchandise 28,856 21,758 568,466 394,073 Special Projects - Shade Promotion Research and Development - 18,036 568,466 NOTE 7 132,863 NATIONAL LEVY Support and Volunteer Services NOTE 6 2,050 SPECIAL GRANTS Care Community Trust NOTE 5 917,058 412,109 COMMUNITY SERVICES Grants Client, Family Support 24,998 20,995 715,104 735,634 740,102 756,629 25 26 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Notes NOTE 8 2015 2014 $ $ CANCER SOCIETY'S LIONS LODGE Catering 75,260 92,165 Salaries 477,028 437,133 Repairs & Maintenance, Cleaning 117,971 134,839 Rates 11,578 2,944 Telephone 12,736 17,014 Insurance/ACC 24,581 21,649 Technology/Internet 3,378 3,536 Postage/Stationery 1,542 1,303 Public Relations 771 2,108 Meetings, Workshops 3,190 3,260 Print Materials/Resources 6,862 8,733 39,485 39,526 Electricity & Gas Staff Recruitment - 119 Vehicle Expenses 11,150 9,527 Volunteer Expenses 2,579 2,623 324,004 323,671 429 545 Kitchen Upkeep 2,239 2,720 Bedroom Upkeep 1,132 566 112,077 157,726 Depreciation (includes vehicle) General Expenses ANZ Bank Loan Interest 1,227,992 NOTE 9 ANZ Bank 505,334 ANZ Bank 332,626 133,421 563,012 837,960 NOTE 10 1,261,707 BANK ACCOUNTS 696,433 ACCOUNTS RECEIVABLE Goods & Services Tax Debtors 33,513 14,389 178,824 100,768 212,337 115,157 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Notes NOTE 11 NOTE 12 2015 2014 $ $ 321,739 INVESTMENT FAIR VALUE RESERVE Opening Balance 391,923 Revaluation of Equities 308,164 70,184 Closing balance 700,087 391,923 Current - 500,000 Non-current - 1,500,000 - 2,000,000 1,137,500 1,137,500 - - ANZ BANK LOAN LODGE The loan on the Cancer Society’s Lions Lodge was paid off in full on 31 March 2015. ANZ BANK LOAN TAURANGA Current Non-current ANZ Bank holds a registered first ranking Mortgage over 111 Cameron Road, Tauranga. The loan facility is for $1,137,500 with a floating interest rate of 7.05% (2014: 6.13%). NOTE 13 INVESTMENTS On Call Deposits Equities 211,819 24,416 2,776,538 2,441,707 2,988,357 2,466,123 19,066,785 17,905,398 The market price of listed Equities at balance date was $2,776,538 (2014: $2,441,707) NOTE 14 ACCUMULATED FUNDS Opening Balance (Deficit)/Surplus for Year NOTE 15 384,923 1,161,387 19,451,708 19,066,785 RESEARCH AND OVERSEAS TRAVEL RESERVE FUND Opening Balance Research Donations 235,260 226,269 9,363 8,991 Closing Balance NOTE 16 1,161,387 384,923 244,623 235,260 MONA LICKFOLD MEMORIAL FUND Opening Balance Interest Welfare Grants 67,546 70,854 2,549 2,997 (6,430) (6,305) (3,881) Closing Balance (3,308) 63,665 67,546 27 28 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2015 Notes NOTE 17 2015 2014 $ $ COST ACC DEP BOOK VALUE 2,977,238 (514,952) 2,462,286 59,209 FIXED ASSETS 2015 Land and Buildings Motor Vehicles 143,010 (83,801) Furniture, Fittings, Equipment 257,922 (218,900) 39,022 14,974,400 (1,390,754) 13,583,646 Lodge Land & Buildings Lodge Fixtures, Fittings & Vehicle 556,351 (197,257) 359,094 18,908,921 (2,405,664) 16,503,257 2014 Land and Buildings Motor Vehicles Furniture, Fittings, Equipment Lodge Land & Buildings Lodge Fixtures, Fittings & Vehicle NOTE 18 COST ACC DEP BOOK VALUE 4,537,375 (584,814) 3,952,561 122,013 (60,342) 61,671 279,499 (233,063) 46,436 14,974,400 (1,115,431) 13,858,969 554,777 (148,576) 406,201 20,468,064 (2,142,226) 18,325,838 CONTINGENCIES AND CAPITAL COMMITMENTS The Society has no contingencies or capital commitments at balance date. (2014: Nil). NOTE 19 SUBSEQUENT EVENTS The Society entered into an agreement to sell a property on 10 June 2015 for $1,200,000. The Society also entered into an agreement to purchase a property on 10 June 2015 for $425,000. (2014: Nil). NOTE 20 NON CURRENT ASSET HELD FOR SALE Non current assets held for sale consist of a bequeathed property which the Executive Committee has agreed to sell. The Society entered into an agreement to sell the property on 10 June 2015. (Refer note 19). The property is expected to be sold within 12 months of reporting date. As at 31 March 2015 the non-current assetheld for sale has been valued at fair value. Property $1,200,000 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 INDEPENDENT AUDITOR’S REPORT To the Beneficiaries of Waikato / Bay of Plenty Division Cancer Society of New Zealand (Incorporated) Report on the Financial Statements We have audited the accompanying financial statements of Waikato / Bay of Plenty Division Cancer Society of New Zealand (Incorporated) (the ‘Society’) on pages 19 to 28, which comprise the statement of financial position of the Society as at 31 March 2015, the statement of financial performance and statement of movements in equity of the Society for the year then ended, and a summary of significant accounting policies and other explanatory information. Executive Committee’s Responsibility for the Financial Statements The Executive Committee is responsible for the preparation and fair presentation of these financial statements in accordance with generally accepted accounting practice in New Zealand and for such internal control as the Executive Committee determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards on Auditing (New Zealand). Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers the internal controls relevant to the Society’s preparation of financial statements that give a true and fair view of the matters to which they relate in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Society’s internal controls. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates, as well as evaluating the presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Other than in our capacity as auditor we have no relationship with, or interests in, the Society. Basis for Qualified Opinion As is common with other organisations of a similar nature, a portion of income is derived from donations and other fundraising activities. Control over this income prior to being recorded is limited, and there are no practical audit procedures to determine the effect of this limitation. Qualified Opinion In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements on pages 19 to 28: • comply with generally accepted accounting practice in New Zealand; and • give a true and fair view of the financial position of the Society as at 31 March 2015 and its financial performance for the year ended on that date. STAPLES RODWAY WAIKATO 19 June 2015 29 30 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 NATIONAL STANDARD ALLOCATION FIGURES FOR THE YEAR ENDED 31 MARCH 2014 In an effort to provide a consistent presentation of financial information across the divisions of the Cancer Society, it has been agreed that the following breakdown will be used as part of each division’s Annual Report. INCOME ANALYSIS FOR THE YEAR ENDED 31 MARCH 2015 Accommodation Bequests* 2015 2015 $ % 961,525 18.30% 1,956,073 37.22% Donations & Grants 419,592 7.98% Investment 166,684 3.17% 1,657,837 31.55% Sundry 14,592 0.28% Operations 78,694 1.50% 5,254,997 100% 2015 2015 $ % Other Fundraising TOTAL INCOME EXPENSE ANALYSIS FOR THE YEAR ENDED 31 MARCH 2015 Accommodation 1,227,992 25.2% Administration 1,061,822 21.80% Fundraising 452,786 9.30% Health Promotion 757,606 15.56% Research 542,362 11.14% 53,252 1.09% 721,000 14.80% 53,254 1.09% 4,870,074 100% Operations Supportive Care Volunteers TOTAL EXPENDITURE NET OPERATING (Surplus/(Deficit) * The $214,000 impairment on asset held for sale has been deducted from Bequests. 384,923 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 RESOURCE ALLOCATION AND GRANTS A BREAKDOWN OF EXPENDITURE BY ACTIVITY IS SUMMARISED BELOW A breakdown of expenditure by activity is summarised below. Health promotion Special grants to health professionals $729,621 $10,804 > SunSmart promotion > Men’s health > Tobacco control > Nutrition & physical activity > Information > National levy > Heather Flay: Australian New Zealand Breast Cancer Trials Group Annual Scientific meeting Wellington, NZ > Stephanie Campbell-Wilson: Level 2 Lymphoedema Course Melbourne, Australia > Dr Michael Jameson: Alan Lomas Memorial Grant Community services $791,435 > Liaison nurse service > Therapeutic massage > Exercise programmes > Support groups and Living Well > Information > Therapeutic Research $542,362 > intervention/counseling grants Local research - Dr Michael Jameson Cancer Society’s Lions Lodge $1,227,992 - Waikato Breast Cancer Trust > Accommodation > Meals > Support for cancer related organisations - Waikato Medical Research Fund > National levy > National levy > Transport 31 32 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 COMMITTEE MEMBERS AND STAFF AS AT 31ST MARCH 2015 PRESIDENT Murray Loewenthal VICE PRESIDENTS Neil Pettersen Richard Seabrook EXECUTIVE COMMITTEE Murray Loewenthal* (Chair) Neil Pettersen Richard Seabrook Clive Cleland Jan Wright Maurice Gianotti Denise Irvine Dr Denise Aitken Sally Powdrell Nell Dawson Judy Gould (Chief Executive) * (National Board Representative) FINANCE & EMERGENCY SUB COMMITTEE Neil Pettersen (Chair) Clive Cleland Murray Loewenthal Richard Seabrook Jan Wright Judy Gould HAMILTON STAFF ROTORUA STAFF Chief Executive Judy Gould Office Administrator Tracey Crompton Finance Manager Judi Vickers Liaison Nurse Leanne Parr Communications Manager Rachael Mounsey Maria Low Community Services Manager Hayley Goodall Melanie Desmarais Volunteer Raewyn Calvert Development Manager Liaison Nurse Emma Paisley Liaison Nurse Tammy Burgess Fundraising Manager Catriona Findlay Office Administrator Jo Matthews Communications Coordinator Lindsay Clark Driving Coordinator Jo McIntosh Administration Team Leader Nicola Bowe Massage Therapist Diana McDonald Liaison Nurse Helena Stewart Liaison Nurse (Rural) Vicky Donderwinkel Liaison Nurse (Rural) Penny Parsons Programme Coordinator Liz Halsey LIFE MEMBERS Barry Prior Carrick Davidson Tony Schramm Jane Haultain Norman Morris Colin McAllister SOLICITORS Tanner Fitzgerald AUDITORS Staples Rodway Database Administrator Sue Ings Health Promoter Jocelyn Brazier Health Promoter Wayne Borrell Receptionist Lauren Payne Driving Coordinator Sue Worth Hamilton Office Phillippa Aubrey Administrative Assistant LODGE STAFF MEDICAL ADVISORY SUB COMMITTEE Denise Irvine (Chair) Prof Ian Campbell Dr Cris Hartopeanu Dr Michael Holmes Dr Denise Aitken Judy Gould TAURANGA STAFF Health Promotion Manager Manager Aileen McGowan Lodge Evening Supervisor Betty Young Receptionist Viki Alloway Cook Alice Lim Kitchen Assistants Liam Scullin Samara Wilson Cleaners Hera King Rama Karaitiana Kushla Walker Massage Therapist Marion Griffith Fiona Reglinski Drivers Ann Marsh Tim Seavill Lodge Assistant Phillippa Aubrey WOMEN’S CANCER SUPPORT GROUP Hamilton Coordinator Helen Painting Treasurer Jill Kurtich Speakers Gill Mason Newsletters Lorraine Sutherland Rotorua Contact Rotorua office Tauranga Contact Tauranga office WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 HOW YOU CAN HELP To find out more about any of these please contact one of our offices in; Hamilton, Tauranga or Rotorua. Make a donation Join as a member Leave us a gift in your will Become a volunteer Take part in Daffodil Day or Relay For Life Sponsor us Enlist as a regular donor Visit cancernz.org.nz Become a community fundraiser 33 34 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 SPONSORS AND SUPPORTERS LIONS CLUBS OF DISTRICTS 202L AND 202K RYMAN HEALTHCARE WALKING WITH STARS CAIGER CHARITABLE TRUST WHANGAMATA GOLF CLUB THE SOUTHERN TRUST NZ SOUND REINFORCEMENT TIDD FOUNDATION BODMIN CHARITABLE TRUST BULLZEYE BEST BRANDS FRANCES SKEET CHARITABLE TRUST HOUSE AND GARDEN RODMOR NO. 2 TRUST MERCURY BAY CANCER SUPPORT GROUP WHITIANGA CANCER VOLUNTEERS MYSTERY CREEK EVENTS CENTRE GLEDHILL FOUNDATION LYCEUM CHARITABLE TRUST KIWANIS CLUB OF WESTSIDE HAMILTON ULTIMATE MOTOR GROUP FIREFIGHTERS RIDE FOR CANCER NGAHINEPOURI GOLF CLUB VELOX SECURITY ST JOHN DILMAH ROTARY CLUB OF TAURANGA FASTWAY COURIERS CLANDON DAFFODILS GAILS OF TAMAHERE SBI PRODUCTIONS PACKAGING HOUSE INDUSTRIAL TUBE MANUFACTURING ROCKET DIGITAL WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 DIRECTORY HAMILTON OFFICE Cnr Grey and Beale Streets PO Box 134, Hamilton 3240 Telephone (07) 838 2027 Facsimile (07) 838 2028 Email [email protected] CANCER SOCIETY’S LIONS LODGE 32 Tainui Street, Hamilton 3204 Telephone (07) 834 2351 Facsimile (07) 834 2343 Email [email protected] ROTORUA OFFICE 1235 Ranolf Street PO Box 1695, Rotorua 3040 Telephone (07) 349 4556 Facsimile (07) 349 4553 Email [email protected] TAURANGA OFFICE 111 Cameron Road PO Box 1081, Tauranga 3140 Telephone (07) 571 2035 Facsimile (07) 571 2036 Email [email protected] www.cancernz.org.nz 35 36 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 37 38 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC ANNUAL REPORT 2015 WAIKATO / BAY OF PLENTY DIVISION CANCER SOCIETY NEW ZEALAND INC www.cancernz.org.nz