Download Access Vocabulary

Access Vocabulary
 Database File – The file that contains all objects of your database.
 Database Window – The on-screen container that has a separate button
for each object type (tables, queries, forms, reports, pages, and others)
 Datasheet View – the view of the table that shows you the data in each
record. Looks like a spreadsheet – shows records in rows and fields in
columns.
 Sort – To organize data alphabetically or in numerical order.
 Ascending – To sort from the smallest to the largest (A to Z or 1 to 10)
 Descending – To sort from largest to smallest (Z to A or 10 to 1)
 Enter – To type in data and press tab to move to the next field.
 Preview – To produce a screen view of what a printed page will look like.
 Primary Key – The field that uniquely identifies each record in a table.
 Design View – The view in which you create or add field names, data types,
and properties for the fields that make up the table.
 Field Description – Help for the designer or user that explains a short field
name in more detail and that appears on the bottom of the screen when data
is entered.
 Data Type – The kind of information that can be entered into the field.
 Field Properties – Characteristics of a field that determine how long the
field can be, what it will look like in datasheet view or on forms and reports,
what the initial value will be, or what can be entered.
 Password – A set of hidden characters you must type to open a file.
 Form View – The view that generally shows many fields for one record on
one screen.
 Control – An item such as a text box, label, or line on a form or report.
 Export – To take information from one application and convert it into a
different application.
 Office Links – Feature that simplifies exporting Access objects to Excel or
Word.
 Lookup Field – A field that has a combo box which is a text box and a list of
values.
 Hide – To remove an object such as a column from view on the screen.
 Toolbox – A toolbar in Form Design view that allows you to add different
kinds of controls for displaying a field or for enhancing a form.
 Margin – The space on all sides of a page where no printing occurs.
 Orientation – The direction the printing appears on the page, either across
the width of the page (Portrait) or the length of the page (Landscape).
 Gridlines – Lines on a Datasheet view that separate rows and columns.
 Property Sheet – List of settings that describe the characteristics such as
data source and color of the selected object.
 AutoFormat – A Wizard that allows you to choose a background for the
document.
 Import – To take data from one file in one application and place the
information in another file in a different application.
 Link – To create a path in one file to data in another file in a different
application. When you update data in either file, updates appear in both.
 Filter – To display only certain records.
 Filter By Selection – To filter based on the data in current field.
 Filter By Form – To show a form that allows you to enter criteria for the
filter.
 Dynaset – A subset of a table. This can be any or all records from the table.
 Criteria – Characters typed that select records in a filter or query.
 Relational Operators – Characters you use to define criteria such as >
(greater than sign).
 Data Access Page – An Internet form created to input and/or view data in
an Access table or tables.
 Controls – Items such as text boxes, labels, and check boxes that go on a
form.
 Query – A database object that allows you to view specific fields and records
in an order you choose and which is stored in the Database window.
 Query Design View – A window that allows you to choose the fields in a
query, to sort, and to set criteria.
 Query Design Grid – The lower half of the Query Design view that shows
the field name, table name, sort order, show box, and criteria rows for
selecting records.
 Show Box – The check box on the query design grid that allows you to
display or hide a column that may be used in criteria or sorting.
 Query Property Sheet – Dialog box that shows properties for all aspects of
a query. Used to modify query design.