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Section 5. Terms of Reference Development of an Inundation, Flooding and Landslide National Risk Profile, Maps, Strategy Framework and Action Plans for Disaster Risk Management for the Republic of Mauritius 1. Background To combat the climate change and its impacts and to reinforce its adaptation capacity, the Government of the Republic of Mauritius (ROM) has signed a project agreement with the United Nations Development Program (UNDP), for the implementation of a UNDP Africa Adaptation Program (AAP) - Supporting Integrated and Comprehensive Approaches to Climate Change Adaptation in Africa - The Republic of Mauritius (ROM). The Government of Japan is funding the AAP. The objective of the AAP is to develop a robust institutional framework for the mainstreaming of climate change adaptation into core development policies, strategies and plans of the ROM. The outputs of the AAP project are: (i) dynamic long-term planning mechanisms to manage the inherent uncertainties of climate change introduced; (ii) leadership capacities and institutional frameworks to manage climate change risks and opportunities in an integrated manner at the local, regional and national levels strengthened; (iii) climate-resilient policies and measures in priority sectors implemented; (iv) financing options to meet national adaptation costs expanded at the local, national, sub-regional and regional levels; (v) knowledge on adjusting national development processes to fully incorporate climate change risks and opportunities generated and shared across all levels. The ROM comprises the mainland Mauritius, small islands such as Rodrigues, St Brandon, Agalega, and other outer islands. The mainland Mauritius is a small tropical island in the Indian Ocean and is located near latitude 20o South and longitude 57o East. It has a total land area of 2,040 km2, with a coastal zone mostly surrounded by fringing reef that encloses a lagoonal area of 243 Km2. The topography of the coast comprises mostly of low lying areas, flat plains in the north and minor cliffs in the western and southern part of the island, where coral reef is absent. In 2010 its population was estimated at 1.3 million inhabitants. Mauritius is swept by South East Trade Winds throughout the year, except for some short periods in the summer months, when tropical depressions approach it. The country has been affected by 23 Intense Tropical Cyclones located within 100 km radius of Mauritius, between 1960 and 2010 and also by occasional droughts, the most severe being those of 1998 and 1999. The impacts of climate variability and extreme weather events, inter alia, torrential rains causing flash floods, landslides and water logging in low lying areas are becoming a major concern. This situation is exacerbated by accelerated sea level rise which is likely to provoke serious coastal inundation and erosion. On the other hand, climate variability may also give rise to severe drought. It is also anticipated that the climate-related hazards will aggravate the risks associated with natural events in the future. Current evidence shows that climate change impacts will continue to increase in frequency and severity. Thus, the ROM proposes to develop an inundation, flooding and landslide risk profile, maps, a strategy framework and action plans for the disaster risk management. 2. Consultancy To implement the Disaster Risk Management component of the Africa Adaptation Program (AAP), the services of an International Consulting Firm/ Consultants are required. Overseas Consulting Firms/ consultants are encouraged to team up with local firms or counterparts and ,as far as possible, include local technical inputs. The services to be provided include, the assessment and mapping of the vulnerable sites with regards to flooding, inundation and landslides, and for the development of a national framework for vulnerability assessment, the planning mechanisms, formulation of Disaster Risk Reduction (DRR) policies, guidelines, adaptation strategies and action plans and knowledge-base needs to respond to climate change related disasters in the years to come. The main purpose of the assignment comprises, inter alia: i. ii. iii. iv. v. classification of climate change related risks; analysis of these risks; socio-economic analysis of the impacts related to flooding, inundation and landslide; risk mapping and recommendations for the integration of risk management into urban planning, development and governance; and capacity building for disaster risk management. 3. Objective (a) Overall Objectives The global objective of this study is to develop an inundation, flooding and landslide national risk profile, with maps, a strategic framework and action plans for the integration of disaster risk management into urban planning and development, in the Republic of Mauritius. This objective can be achieved through an in-depth analysis in relation to flood and inundation and landslide hazards prevailing and anticipated and their associated risks and socio-economic vulnerability. (b) Specific Objectives The specific objectives of the study include: i. to prepare comprehensive maps, in appropriate scales of all flood, inundation and landslide prone areas, based on historic data and information, and generate event scenario simulations (sea level rise scenarios and flooding and inundation scenarios associated with storm surges and flash floods); ii. to identify and assess the exposure of risks to people, property loss, critical facilities, infrastructure, and economic activities as well as the potential losses (human, economic and financial) related to flooding, inundation and landslide prone areas; iii. to identify and assess relevant elements at risk with reference to expected flood magnitude; iv. to create national flooding , inundation and landslide risk profiles, supported by maps of appropriate scale in terms of hazard and sector to identify priorities for National Disaster Risk Reduction Strategies and Climate Change Adaptation Strategies; v. to carry out economic analysis of the impacts in relation to disasters and propose adaptation measures; vi. to build capacity of stakeholders on disaster risk profiling, assessment and management; and vii. to prepare a climate change investment program and action plans, with project briefs, detailing project components, activities to be undertaken, objectives, implementation time schedules, institutional arrangements and budgets, for disaster risk reduction and management; 4. Scope of the Consultancy Services The scope of works shall include the mainland of Mauritius, Rodrigues, Agalega and St. Brandon. In respect of the above specific objectives, the Consulting Firm/ Consultants shall develop the flooding, inundation and landslide hazard profiles and associated maps, using the application of Geographic Information System (GIS) to support the following key tasks: i. systematic description of the physical characteristics of flooding, inundation and landslide hazards and of various descriptors, including sources of threats, magnitude, duration, frequency, probability, extent and intensity field (spatial and temporal distribution of intensity). Two kinds of flooding and inundation are to be considered: ‘slow onset flooding and inundation’, as a result of sea-level rise; and ‘rapid onset flooding and inundation’, including occasional storm surges and flash floods. For the sake of comprehension, distinction has been made between the terms ‘flooding’ and ‘inundation’. (a) Flooding is an overflowing of an expanse of water that submerges land. It is of rapid onset as a result of heavy rainfall. (b) Inundation has the same definition as flooding. However, in the present study, inundation refers to coastal inundation caused by slow onset by sea level or rapid onset caused by storm surges, cyclones or tsunamis. ii. development of hazard zoning maps, from updated cartographic/GIS data using high resolution satellite imagery or Light Detection And Ranging (LIDAR), for temporary flooding (1 meter contour interval) and for permanent inundation (0.5m interval up to 10 metres above mean sea level); and iii. development of: a) sea-level rise scenarios; b) flooding and inundation (inland including coastal areas) scenarios caused by storm surges and flash floods, using GIS applications; Note: (1) All hazard and climate change scenarios shall be built for the predefined return periods, i.e. 25, 50 and 100, years in order to compare the order of risks. The Consulting Firm/ Consultants shall undertake an inventory of multi-sectoral exposures for the following elements at risks for the ROM and their inclusion in the database of the Geographical Information System: - population in terms of its poverty, gender and/or vulnerability; - buildings in terms of their structure type in vulnerable areas (wood-framed, concreteframed, steel-framed) and functionality (i.e. residential, commercial, industrial, and public); - livelihoods, i.e. livestock, crops, industries (the number, location and extent of exposure); - public facilities, i.e. healthcare (hospitals, clinics, basic health unit), educational institutions (university, college, school), warehouses, stockpiles, banks, police stations, fire stations, refugee centres; and - infrastructure, i.e. roads, bridges, airports, ports, hotels, ancient monuments, dams, telecommunication network, power supply, water distribution system. The Consulting Firm/Consultants shall develop a comprehensive national risk profile for flooding, inundation and landslide, which reflects multi-sectoral concerns. A Risk Aggregation and Coordination Unit shall be proposed for establishment and it will be the apex administration unit. Other sectoral units of analysis could be also considered in terms of the special requirements of other stakeholders. They will identify national high-risk flooding, inundation and landslide areas associated with sea-level rise, storm surges, flash-floods, heavy rain, and the sectors and relevant disaster risk reduction and climate change adaptation options. Several studies have been undertaken in the related fields in Mauritius, which the consultants may consult. Some of them are: A resource map of the coastal lagoons and reef areas of Mauritius produced by using the CASI imagery (Ministry of Agro Industry and Fisheries) – 1996 Flood prone areas identified by the land drainage study of Mauritius (National Development Unit) - 2001 Flood risks maps for some of the coastal wetlands (0.5 m, 1 m, 1.5 m and 2 m elevations) in the Grand Baie Area, Mauritius, as part of the Study of Environmental Risks in Grand Baie (Ministry of Environment & NDU) - 2002 Information on coastal erosion sites available from the Study on Coastal Erosion in Mauritius (Ministry of Environment & NDU) – 2003 GIS based maps of Mauritius and Rodrigues for the environmentally sensitive areas (Ministry of Environment & NDU) – 2008 GIS based maps for five selected zones for Mauritius and one selected zone for Rodrigues, as part of the Integrated Coastal Zone Management Framework project (Ministry of Environment & NDU) - 2009 In addition, meteorological and hydrodynamic information, toposheets, aerial photos, satellite imageries exist in different ministries and institutions. The consulting firm could procure them at its own cost. 5. Profile of Firm/ Consultants The Consultancy Firm/ Consultants shall work in close collaboration with the relevant stakeholders. A Technical Committee shall be set up under the aegis of the Department of Environment, Ministry of Environment and Sustainable Development and comprising members forming part of the Disaster Risk reduction Working Group. This Committee shall be responsible for the technical supervision and validation of the technical inputs provided by the consultants. The Firm’s personnel/ Consultants would be accountable to the Director of the Department of Environment and the Project Coordinator of the AAP. They may be called upon to report, brief and debrief the AAP Steering Committee, chaired by the Acting Permanent Secretary of the Ministry of Environment and Sustainable Development. The Core Personnel shall have expertise in the fields required for the implementation of the project. Details like academic qualifications, field of competency and technical/practical experience of previous assignments of similar nature and/or related consultancy services should be submitted with signed CVs. The Core Personnel shall consist of the following specialists together with their expected time input: i. ii. iii. Climate Change Specialist (Team Leader) – (6 months) Geological Engineer – (3 months) Socio-Economist - (3 months) iv. v. vi. vii viii. GIS Specialist – (5 months) Coastal Engineer – (3 months) Hydrologist – (3 months) Civil/Environmental Engineer (3 months) Institutional Expert – (3 months) The consulting firms/consultants could propose additional relevant competencies, if necessary, for the successful completion of the assignment. All the core specialists should have an excellent command in written and spoken English and good working knowledge in French; have high level of autonomy; initiative and creativity; have the ability to focus and to work results oriented in complex stakeholder environments and under time pressure and to work effectively with government officials, private sector (especially the tourism, agriculture, fisheries, water, financial, energy and education sectors) and local communities and associations. i. CLIMATE CHANGE SPECIALIST (TEAM LEADER) The Climate Change Specialist shall act as team leader for this consultancy service. Qualifications at least a master degree in environmental management, climate change adaptation, DRR, or a related area. General Experience the Team Leader shall have at least 7 years experience in climate change related works. Specific Experience at least 5 years experience in the field of disaster risk reduction and management, risk mapping, institutional arrangements, policy formulation, preparation of action plans and as trainer. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge able to manage and coordinate the works of a group of specialists in diverse fields. should have fair knowledge in climate related models, IPCC tools, GIS tools and their applications. ability to work effectively with government representatives, research institutions, development partners and other stakeholders. skill and competence to collate, harmonize, synthesize and draft technical reports. ability to use the logical framework approach and development of costed timebound action plan. ii. GEOLOGICAL ENGINEER Qualifications at least a postgraduate degree in Geological Engineering or relevant fields. General Experience at least 7 years general experience in the fields of geological engineering. Specific Experience at least 5 years experience in structural geology, slope stability assessment, landslide, soil creep, rock fall assessment, hazard mapping and assessment and slope stabilization works. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on geological and structural mapping. skill and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. iii. SOCIO-ECONOMIST Qualifications at least a postgraduate degree in economics or related fields. General Experience at least 7 years of practical experience as an economist dealing with economic and social analysis. Specific Experience at least 5 years experience as a socio-economist dealing with DRR related matters such as socio-economic impact assessment of flooding, gender analysis, inundation and landslides; analysis of linkages between the society and the economy, characteristics of the population, particularly the vulnerable groups; their economic activities; right of use and access and dependence on/to renewable resources. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on methods and tools used for socio-economic assessment in relation to climate change and DRR. iv. skills and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. GIS EXPERT Qualifications at least a postgraduate degree in Geographical Information Systems (GIS). General Experience at least 7 years proven experience in GIS concepts, principles and areas of applications. Specific Experience at least 5 years experience in creating digital GIS datasets through digitizing paper source documents, data-entry, editing, scanning and developing datasets within a GIS environment; deriving relevant GIS data from appropriate Digital Elevation Models/ Digital Terrain Models; disaster risk reduction mapping. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. skill and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. make use of multi-criteria decision-making tools familiarity with the climate change. good interpersonal and training skills. v. COASTAL ENGINEER Qualifications at least a postgraduate degree in Coastal Engineering or relevant fields. General Experience at least 7 years of experience in coastal development works. Specific Experience at least 5 years experience in assessing coastal and marine systems, including coastal hydrodynamics and nearshore processes, integrated coastal zone management; physical and numerical modeling of coastal and/or oceanic systems, in the design of coastal protection works, monitoring of various coastal shoreline restoration works, marine structure, and mitigation studies; coastal hazard analysis, mapping and management. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on methods and tools used for coastal processes/coastal zone assessment in relation to climate change, sea-level rise and other disasters. skills and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. vi. HYDROLOGIST Qualifications at least a postgraduate degree in hydrology, hydrogeology, or relevant fields. General Experience at least 7 years of experience in general water resource management. Specific Experience at least 5 years experience in short-term and long-term climate change impact assessment in the water sector; risk analyses for floods and droughts; application of water-related data and information to the assessment of water resources; protection of life, property, infrastructure and livelihood from hydrological hazards related to climate change. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on methods and tools used for water resource modeling, including runoff modeling in relation to climate change. skills and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. application of different climate change models and knowledge of IPCC scenarios and projections. vii. CIVIL/ENVIRONMENTAL ENGINEER Qualifications a basic degree in civil engineering and a postgraduate degree in an Environmental field. General Experience at least 7 years of general experience in the field of civil engineering. Specific Experience at least 5 years experience in evaluation of risks; assessment of impacts due to flooding (coastal and inland) and landslide on the environment (in particular built environment); vulnerability assessment of infrastructure, design of coastal protection works and other adaptation measures (infrastructural) in vulnerable areas. experience in supervision of field work and staff including surveyors. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on methods and tools used for assessment of impacts of flood and landslide on infrastructures. knowledge of climate change models, IPCC scenarios and projections. skills and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. viii. INSTITUTIONAL EXPERT Qualifications at least a postgraduate degree in public administration or policy or law or related fields. General Experience at least 7 years of general experience as an institutional expert. Specific Experience at least 5 years experience in the field of climate change and DRR policy review and formulation, institutional assessment and recommendation, strategy review and formulation and capacity building. previous or on-going similar work experience in Small Island States constitutes an advantage. Skills/ knowledge 6. ability to work in a group of specialists on diverse fields and other stakeholders. should have fair knowledge on policies, tools and management approaches in relation to disaster risk reduction and management. skills and competence to collate, harmonize, synthesize and draft technical reports. knowledge on use of the logical framework approach and development of costed time bound action plan. knowledge of climate change and IPCC scenarios. Contract Period The contract period for the Consultancy services shall be 6 months. Foreign Consulting firms are encouraged as far as possible to associate with local counterparts who are conversant with local environment and to include local technical inputs. Local support staff could also form part of the service team. The selection and hiring process and contract agreement shall be negotiated directly between the management of the Firm or by the consultants. Local labour legislation should be adhered to. 7. Key Activities (a) Comprehensive Analysis of Country Situation - identify and evaluate flooding and inundation hazard and risk assessment studies that have been done in both the country and the region; - identify and review all available relevant reports, documents, maps, charts in relation to flooding, landslide hazards, vulnerability risk assessment due to climate change and other catastrophic phenomena; - identify all existing data sources and evaluate their accessibility and quality; - identify data gaps and possible solutions to fill these gaps; - identify and assess institutional capacity and professional expertise of relevant agencies existing in the country; - identify existing DRR strategy, action plans, policies, regulations and guidelines; and make recommendations for the development of a comprehensive policy and legislations to address DRR in ROM; - undertake stakeholder analysis, identify affected parties and assess interest of private stakeholders and potential for Public Private Partnership in climate change and adaptation; - identify current status and baselines, issues and challenges, national strength and weakness, external support needs in the context of national risk assessment; and - undertake socio-economic profiling for use in GIS database and other relevant deliverables. (b) Hazard Profiling for Flood, Inundation and Landslides - analyze environmental and social factors that might intensify the level of hazards (climate variability, sprawling urbanization, population migration and environmental degradation); - catalogue historic hazard events, i.e. the physical characteristics of hazards and a determination of various descriptors, including sources of threats, magnitude, duration, frequency, probability, extent and intensity, field (spatial distribution of intensity); - delineate and characterize flood-prone and inundation-prone areas; delineate and assess landslide-prone areas; - identify causes of flooding and inundation and sea level rise (using historical data on cyclones, storms, rainfall patterns and tide gauge and Topex/Poseidon satellite altimetry); - assess beach dynamics, coastal stability, nearshore processes, hydrodynamic impacts on coastal structures and propose adaptation measures with respect to climate change. - assess and predict the different scenarios of wave uprush, coastal flooding, sediment movement, change in the sediment depositional regime and coastal configuration, extent and amplitude of marine transgression and propose mitigation and monitoring measures; - characterize hazards in terms of their frequency and seasonality of occurrence; - develop comprehensive probabilistic hazard/event intensity maps; and - identify most plausible event scenarios for the given timeframes: (i). inundation scenarios associated with slow onset events such as sea-level rise; and (ii). flooding scenarios associated with rapid onset events such as storm surges and torrential rains. (c) Exposure Assessment - create comprehensive categorization of the targeted elements at risk (i.e. population, buildings, livelihoods, critical facilities, and infrastructures) in terms of the flood and landslide types. Particular attention should be given to analyse the element of risks from gender perspective; - create exposure datasets for relevant elements at risk using GRID method or dasymetric mapping methods; - conduct Quality Assurance and Quality Control (QAQC) for each dataset created. (d) Vulnerability Assessment - create simple flood intensity-damage relationship based on the most appropriate method or a combination of the methods available such as: experience-based methods; derivation from the neighboring countries; scientific methods; Intergovernmental Panel on Climate Change Common Methodology, to assess climate change vulnerability; - create simple damage-loss algorithms for each category of elements at risk; - identify damage state of the elements at risk by overlaying hazard maps with exposure maps. (e) Risk Estimation and Profiling - calculate probable maximum losses (PMLs) to life, property, livestock, facilities, and infrastructure for each hazard / event scenarios (return period = 25, 50, 100 years). The socio-economist under the supervision of a team leader shall undertake socioeconomic impact assessment of climate change with particular emphasis on vulnerable groups; - profile risk by gender, district, hazard, sector, and timeframe; - create thematic and composite risk maps for relevant timeframes (to be submitted in both soft and hard copy formats). - identify flooding, inundation and landslide high-risk areas in the Republic and map the spatial distribution of risks in different sectors; (f) Identification of High-risk Areas and Relevant Disaster Risk Reduction and Climate Change Adaptation Options - identify flooding and inundation high-risk areas in the Republic by mapping the geospatial distribution of risks to different sectors; - propose possible risk reduction and management and climate change adaptation solutions in terms of the socio-economic situation, safety, resource use,, livelihood improvement, climate-proof development and other public concerns of the ROM; - propose a climate change strategic framework, comprehensive policy and data exchange system to address DRR in the ROM. The consultant shall propose actions to integrate gender concerns into disaster risk reduction policy and development strategy for sustainable development. - prepare a climate change adaptation investment program, with action plans, budgets proposals and implementation arrangements. 8. Capacity Building Training and capacity building are important subcomponent of the project. Stakeholders and key players in risk reduction shall be provided with hands on training on the different aspects of the project, including “what if scenarios” modeling, risk profiling and impact of risk and hazard management. The subjects that would be considered for this training would include: climate change impact assessment and adaptation; identification and characterization of hazard and risk; risk assessment and monitoring; hazard analysis and management; economic valuation and cost benefit analysis with respect to climate change impacts. In addition, the firm shall propose, in consultation with the stakeholders, a short term and a long term training program. For that they will identify the types of courses, duration, training institutes and cost estimates. For the in-house training, they are expected to act as resource persons during the implementation of the project. The experts will deliver equivalent of 5 days training to relevant stakeholders during the assignment. The content of the training shall be approved by the client. 9. Deliverables The consultants shall undertake in-depth and pervasive investigation and assessment of all the flood, inundation and landslide prone areas, prior to developing the profile and the maps, and recommending adaptation measures. During the course of the investigation, certain areas may require further in-depth technical investigations to understand the true cause and the gravity of the risks. In such case, the consultants, shall undertake their in-depth studies and classify the risk and recommend the adaptation measures. They will, in addition, recommend further investigations that should be carried out during the implementation phase of the action plans. To this effect, they will prepare a TOR for the recruitment of consultant/s for undertaking such investigation, with full details of the types of studies to be undertaken types of specialties required, estimated budget and time frame. The Consulting Firm will have the entire responsibility to undertake the above activities, prepare and submit the expected outputs and deliverables. These include, inter alia, inception report, monthly progress reports, draft and final reports. The draft report shall be submitted in 5 hard copies and as well as electronic versions accompanied by Maps in hard copies (15 copies) and soft copies. Final reports and plans shall be submitted in 25 hard copies and also in the required electronic format. Maps should be submitted in hard copies preferably in ArcView’s shape file. The GIS data shall have the new Geodetic Datum for the island of Mauritius (GDM 2008) which is referenced to the WGS 84 ellipsoid and the UTM mapping coordinates. The consultants shall also hold consultations with the Ministry of Housing and Lands with regard to the eventual integration of GIS data in the national Outline Planning Schemes which are currently in CAD format and different referencing system. Other technical deliverables include: i. A synthesis report, including a non-technical executive summary, covering the content as follows: - a comprehensive well-structured description of national flood and inundation risk profile; highlighting risk patterns and their driving factors. - a comprehensive inventory of existing data sources, data gaps and measures to complete them. ii. a detailed report, including a non-technical executive summary, as well as the country situation in the context of DRR, including: risk identification and assessment; institutional risk assessment capacities and reinforcement measures; sources of risk information and existing information gaps (academic and scientific institutions, NGOs). The detailed report should also include; - a disaster risk reduction strategic framework, policy and action plans and climate change date exchange system; - a set of recommendations for disaster risk reduction and response; - an operation manual used for the studies, data and information, guidelines and calculations associated with the report; iii. A set of national flood, inundation and landslide risk maps in electronic formats, together with relevant thematic data layers, data/attribute tables and the base maps used. In addition, this report should also include: a well-structured documentation of all the methodologies used in the study. - Note: All reports submitted shall be in English language. a National Workshop shall be held to validate the key findings and recommendations by the authorities and key stakeholders. A one day inception/ launching workshop (some 50 participants) and also a validation workshop would be organized by the client Ministry with the assistance of the consultants. The consultants shall prepare relevant documents and act as resource persons for these workshops. 10. Implementation Approach and Team The project will be implemented under the aegis of the Department of Environment. 11. Monitoring and Evaluation The project will be monitored and evaluated on a result-based approach. The Consulting Firm should set up milestones for the implementation of the project. The firm shall, in addition, takes into consideration in their work plan the project implementation risk associated with the unreliability and authenticity of data availability and quality, staff recruitment, and also time constraints. 12. Implementation Plan The proposed duration of the project is 6 months. The different consultants could work either concurrently or after completion of specific assignments by other expertise. The team leader shall be responsible to organize activities of the different consultants so as to complete all the assignments in time and to the satisfaction of the Authorities. It is proposed that the project be implemented in 4 phases. Phase 1: Preparation of Work Plan and Methodologies- 1 month - an inception workshop held with key stakeholders in the third week; - a detailed work plan to be discussed and validated in the inception workshop; - an inception report on methodologies and associated documentation submitted for review and approval in one month; Phase 2: Comprehensive Analysis of Country Situation – 1 month i. a systematic inventory and evaluation for flooding and inundation risk assessment: - flooding, inundation and landslide hazard in the ROM; risk assessment studies that have been done in the ROM; data that can be used in flooding, inundation and landslide risk assessment; institutional capacity, professional expertise and skills existing in the ROM; DRR strategy, action plans, policies, regulations and warning schemes. ii. a comprehensive inventory of existing data sources, data gaps and their completion; iii. a systematic catalogue of historic flooding and inundation hazard events, i.e. the physical characteristics of hazards and a determination of various descriptors including sources of threats, magnitude, duration, frequency, probability, extent and intensity field (spatial distribution of intensity); iv. the current status and baselines, issues and challenges, national strength and weakness, external support needs are identified in the context of national risk assessment; v. socio-economic profile; and vi. socio-economic & poverty profiling with emphasis on gender equality. Phase 3: Development of a Flooding, Inundation and landslide National Risk Profile – 2.5 months The activities at this phase are mainly collecting and compiling existing hazard assessment studies done in both ROM and the sub-region in a systematic way. However, the Consultants shall create exposure datasets such as population distribution, building and other infrastructure distribution and critical facilities, using appropriate evaluation and mapping methods and techniques. They will also create data on economic valuation associated with climate change risk, A national risk profile to be prepared is the systematic description of the risks facing the ROM within a given timeframe (e.g., short: 0-5 years or less, medium: 5-10 years, long term: 10 years or more), in terms of hazard zoning and event scenarios; potential losses, and the probability of occurrence. A more comprehensive risk profile shall include impacts of risk, categorization of risks, relative priority of the risks, risk tolerance levels, linkages between different levels of risks, ways of measuring the risk (qualitative and quantitative), key risk areas/hotspots, risk reduction measures, capacity of the risk takers to do risk management, learning needs and tools. Phase 4: Development of a Disaster Risk Reduction Strategic Framework and Action Plans (1.5 months) However, the firm/consultants may propose alternative phases that should be approved by the contracting authorities. This activity will comprise the development of a strategic framework on which will be defined the different adaptation options to combat climate change impacts. In this framework all the relevant laws, regulations and policies will be considered. Besides, it will also include operational procedures for the management of the different disasters related to climate change. This framework will be the platform for the development of contingency planning, intervention procedures with all necessary regulatory mechanisms and access of information, data and monitoring. Besides, a disaster risk reduction investment program will be prepared, that will include, among others: - proposal for the setting up or reinforcement of the existing a climate data information exchange system or observatory for easy access and use of these data, with the relevant access policy and regulations; - adaptation options and their cost; - a DRR action plan with project briefs, cost estimates and implementation arrangements. The above-cited reports shall be reviewed by the Disaster Risk Reduction Technical Committee and a national workshop shall be organized by the Consultants to discuss the key findings and to validate the reports. 13. Payment Schedule Payment will be effected as follows: i. upon signature of contract – 20% (Subject to submission of a bank guarantee for the same amount for advance payments securities) ii. upon holding the Inception/ launching Workshop and approval of the Inception Report – 10% iii. upon submission of first draft flooding and inundation and landslide profile of a satisfactory and acceptable quality - 20% iv. upon submission of the draft final report of the flooding and inundation and landslide risk profile and maps of satisfactory and acceptable and completion of capacity building - 15 % v. upon holding the validation workshop- 10% vi. submission of the final reports, that includes the flooding and inundation and landslide profiles, the operation manual, methodology used, DRR strategy and adaptation action plan, with cost estimates - 25 %