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CV WRITING GUIDE FOR THE SCIENCES Purpose of a CV When to Use a CV A CV (curriculum vitae) is a detailed résumé with an academic focus that is typically two or more pages long. A résumé, in contrast, is a clear, concise summary of your education and experience that is more of a marketing tool for a specific job; it is usually one page long. You will need a CV when applying to graduate or professional school, for grants or fellowships, and for positions in research and higher education teaching. These are fields where employers need more detailed information than is available from a résumé, which is more focused on your work experience. CVs usually include more sections than do résumés. As a more academic document, a CV typically includes more coursework and information on presentations, publications, poster sessions, research skills and experience, professional memberships, awards, grants, fellowships, and honors. CV Writing Assistance for Students Walk-‐in Hours with Career Advisors: Stop by the Center for Career Development from Monday to Friday, 10:00 am to 12:00 pm and 1:30 pm to 3:30 pm Scheduled Meetings with Career Advisors: Call 704-‐894-‐2132 or Stop by the Center for Career Development to Schedule a Meeting Academic Breaks & Students Off-‐Campus: Call 704-‐894-‐2132 or Email [email protected] to be Matched with a Career Advisor You will also need a CV when applying to some international jobs, including those in Europe, the Middle East, Africa and Asia. A CV in Europe traditionally includes more personal information than would otherwise be appropriate to include in a US style CV. In some countries, adding a photograph on your CV is expected. Research the specific protocols for the country where the position is located before starting a CV for that position. Often, the application instructions for a particular position will state whether a CV or résumé is requested. If you are unsure, it is worth your time to contact the agency and ask which would be most appropriate for the position. Davidson Faculty: Receive Feedback from Your Formal and Informal Davidson Faculty Advisors in the Sciences 201 Alvarez College Union ♦ [email protected] davidson.edu/careers ♦ 704-894-2132 Preparing to Write Before writing a CV, become familiar with the requirements of your academic field and review various CV examples. Here are some tips: • Visit your advisor and other trusted faculty members in your department for advice on vocabulary or CV preferences specific to your field • Visit your academic department's web site and view faculty CVs • Visit websites of professional organizations related to your interests; they often contain CV advice • The Chronicle of Higher Education includes career advice for writing a CV in various disciplines—see The CV Doctor and use the search term “undergraduate CV” to get started • Look at the information on the Purdue OWL (Online Writing Lab) website page Writing a Curriculum Vitae Organizing and Formatting Your CV Order the sections according to relevance to the position you are seeking. An initial scan of a CV is usually just 20-30 seconds by the employer, so strategically highlight information about your most relevant skills and experience. The sections you choose will differ depending on your background and the opportunity you are targeting. Science CVs often focus more on research, while CVs for the humanities and social sciences may focus equally on teaching and presentations. You will tailor your CV to different graduate programs or positions by emphasizing content more appropriate to the areas you wish to study or work in at each particular institute or organization. This will make you a more competitive candidate. Descriptions within each section of your CV should be specific and concrete. Relevance is critical; refrain from including unnecessary details or experience within any section. If you cannot explain something in terms of the position that you are applying for, do not include it. Sample CV Section Headings Education Community Service Laboratory Experience Relevant Coursework Software Skills Presentations Fellowships/Grants Summer Education Publications Teaching Experience Work Experience Languages Special Training References Research Experience Honors/Awards Honors Thesis Fieldwork Internship Experience Study Abroad/Travel Conferences Poster Sessions Shadowing Experience Professional Affiliations Relevant Experience Leadership Experience Certifications/Licensure Readability is very important to a CV. Information should be concise and presented in a consistent style throughout the document. Keep each section uniform. For example, if you put the name of one organization in italics, every organization name should be in italics. The preferred style, format, and content of a CV varies by discipline. Each CV will reflect an applicant’s unique experience. You may use all or only a few of the categories suggested below. Tips for CV Sections General Formatting Tips Header • • • • At the Top: Center your name (larger font size ~18-20 point), address, cell phone number, and email address; do not include a photo Address: Use your Davidson city and state unless you are looking for a job close to home Cell Phone Number: Make sure you have a formal greeting on your voicemail Email: Use your Davidson email address unless you are graduating in two to three months • • • • • • • • Education Section • • • • • • • Margins: 0.5” to 1” Font Type: Arial, Calibri or Helvetica Font Size: 10 to 12 point Bold: Use it to emphasize school names and employer/organization names Italics: Consider using italics to emphasize position titles Length: A CV does not need to be confined to a single page, but should still be concise and easy to find information quickly Bullets: Use bullet points when describing your experiences (Bullet points do not need to be complete sentences and therefore do not need periods at the end) Follow a Consistent Format: Make sure titles, locations, employers, and dates are listed in the same format with each entry. Commas, spaces, sizes, abbreviations, etc. should also be internally consistent Absolutely No Grammatical or Spelling Errors: Employers are interested in your accuracy and attention to detail Spacing in each section should be appropriate so that information is organized and easy to read Key Points To Include: school name, location, graduation date, • degree, major(s), concentration(s), minor(s) GPA: Include if 3.00 or above; • can also list major GPA if it is better than your overall GPA; format correctly out to two decimal places (i.e., 3.36) High School: Only include if you are a first or second year student or if you graduated from a specialized (science/mathematics, arts) focused high school Study Abroad & Summer Education Experiences: Include as separate education entities Relevant Coursework: Include relevant, upper-level courses. Add the course titles. For the sciences, indicate which included labs Academic Honors, Honor Societies, & Scholarships: Can be listed here if you have one or two. You can also include any prestigious awards from high school. Students with many honors may want to create a separate Honors and Awards section Senior Thesis Title: Include title in this section, a brief descriptive sentence or two, and the name of your advisor. Use the format appropriate for your academic discipline (MLA, Chicago style, or APA) Honors and Awards Section • • Include departmental awards, scholarships, and memberships in any honors associations Include a brief description and the date awarded Laboratory and Software Skills Section • • Laboratory: Skills are relevant, even if you’ve only practiced them in your classes and labs. Skills with which you have particular familiarity should also be highlighted in the research experience section Software: List knowledge of software programs and computer languages. For students in technical fields and the arts, list all programs that are known well Research and Lab Experience Section • • • • Key points to include for each experience: institution, department/program, your title, who you worked with, dates (be specific here – use months or semesters in addition to years), location Use bullets to describe each experience: o Title or description of the research project o Supervisor/mentor name - if different than head of lab/project, make sure to also list lab head’s name o For science, a brief description including the general type of lab techniques used (molecular, biochemical, genetic, bioinformatics, behavioral, qualitative, etc.) o For art, any methods/techniques used can be detailed, if relevant o List most recent experience at the top of the section Examples of research and laboratory experiences to list: o DRI, HHMI, and other summer research experiences o Research or honors thesis details o Independent research/study or academic year work in a lab If position applying for is not research-based (is more liberal arts based), “Research Experience” heading is placed in a lower position on the CV Publications, Poster Sessions and Presentations Section • • Publications: Provide the full reference if already published. If in progress or submitted, make that status clear. Bold your last name in the list of authors o Give bibliographic citations (using the format appropriate to your particular academic discipline) for articles, pamphlets, chapters in books, research reports, or any other publications that you have authored or co-authored. In fine arts areas, this can include descriptions of recitals and art exhibits Poster Sessions and Presentations: Include authors (with your name bolded), year, abstract title, title and location of meeting or conference Work, Leadership, and Volunteer Experience Section(s) What to include: You do not need to include every experience from your time at Davidson; choose only those that are most relevant where you have made a positive impact, worked hard, perfected a technique, gained relevant insight, etc. o Consider adding summer jobs and your most important volunteer or student organization activities o For example, positions like babysitting, lawn care, or waiting tables show that you can work hard and follow directions – important skills in entry-level research positions • Key points to include for each experience: organization/employer name; job, volunteer or leadership position title; location of organization/employer; dates of involvement (be specific here – use months or semesters in addition to years); list jobs in reverse chronological order, starting with the most recent • Use bullets to describe each experience – emphasize outcomes: o Two to four bullets depending on the depth of the experience o Consider starting with a summary statement describing what you did and the main results of your work o Use a project/task-centric structure for each bullet o Provide the results of your work and accomplishments, specifically describe your contributions o Quantify accomplishments with numbers when possible, though qualitative results also help o Use action verbs to lead off each bullet • Include pre-college experiences if you are a first or second year student or if the experience is extremely relevant • References Section (minimum three professors/research supervisors) • Key points to include for each reference: name; relationship (mentor, advisor, supervisor, course instructor, etc.); title; department; institution; address; phone number, email address • Most relevant reference is listed first • Ensure correct spelling - Names are spelled correctly; titles are correct; institution names are spelled correctly and in full; mailing addresses, telephone numbers and email addresses are listed correctly Examples of Action Verbs Use the most powerful and expressive verbs possible to accurately describe what you accomplished. Communication Address Advertise Arrange Ascertain Author Brief Collaborate Communicate Compose Consult Contact Convey Convince Correspond Define Describe Develop Direct Document Draft Edit Educate Enlist Explain Express Follow-up Formulate Act Adapt Advertise Broaden Combine Compose Conceive Conceptualize Create Customize Design Develop Direct Discover Display Dramatize Draw Entertain Execute Exhibit Explore Account for Administer Allocate Analyze Audit Balance Budget Calculate Compute Control Correct Determine Advise Advocate Aid Answer Arrange Assess Assist Coach Collaborate Contribute Counsel Diagnose Educate Enable Encourage Accomplish Administer Adjust Analyze Appoint Approve Assign Assume Attain Chair Choose Conceptualize Conduct Consolidate Consult Contact Coordinate Decide Decrease Delegate Design Determine Incorporate Influence Inform Interact Interpret Interview Involve Lecture Market Creative Fashion Formulate Illustrate Imagine Improvise Initiate Institute Financial Estimate Finance Forecast Manage Helping Enlist Ensure Evaluate Facilitate Foster Meet Motivate Negotiate Network Observe Outline Participate Persuade Present Promote Publicize Publish Question Recruit Refer Reinforce Report Resolve Respond Solicit Specify Speak Suggest Summarize Synthesize Translate Write Invent Market Model Modernize Modify Originate Perform Photograph Plan Present Produce Recommend Redesign Rehearse Remodel Revise Revitalize Shape Sketch Spearhead Transform Measure Model Monitor Plan Prepare Procure Project Purchase Reconcile Reduce Research Transfer Guide Moderate Observe Predict Prescribe Protect Prevent Provide Refer Rehabilitate Represent Serve Simplify Support Volunteer Perfect Preside Prioritize Produce Propose Protect Realize Recommend Recruit Regulate Reorganize Replace Review Revitalize Reward Save Schedule Streamline Strengthen Supervise Terminate Unify Leadership/Management Develop Devote Direct Dispense Eliminate Employ Emphasize Enforce Enhance Establish Evaluate Execute Formulate Generate Handle Head Implement Improve Incorporate Increase Initiate Institute Lead Leverage Manage Maintain Merge Motivate Orchestrate Organize Overhaul Oversee Plan Approve Arrange Categorize Classify Code Collaborate Collect Compile Conserve Consolidate Correct Diagram Distribute Enlist Execute Expedite Extract Generate Identify Implement Incorporate Inspect Integrate Join Accumulate Acquire Amplify Analyze Calculate Chart Clarify Collect Compare Conduct Critique Diagnose Design Detect Determine Discover Disprove Dissect Achieve Accelerate Accomplish Add Advance Attain Augment Award Complete Compound Contribute Decrease Double Effect Eliminate Enlarge Establish Exceed Excel Expand Extend Accept Adapt Advise Analyze Apply Appraise Appreciate Assess Assign Attend Challenge Choose Clarify Coach Command Communicate Compliment Conduct Cooperate Coordinate Correct Critique Define Demonstrate Designate Develop Direct Discipline Educate Elaborate Elicit Emphasize Enable Encourage Evaluate Explain Activate Adapt Apply Appraise Assemble Begin Build Calculate Compute Configure Conserve Consolidate Construct Contrive Convert Coordinate Create Define Deliver Design Detect Determine Develop Devise Organizational Log Maintain Monitor Obtain Operate Organize Prepare Prioritize Process Purchase Record Reshape Reorganize Respond Retrieve Revamp Review Revise Schedule Screen Set up Shape Specialize Specify Streamline Substitute Standardize Systematize Tabulate Target Update Validate Hypothesize Identify Inspect Interpret Interview Investigate Locate Modify Organize Process Review Research Study Summarize Survey Systematize Test Troubleshoot Map Maximize Measure Obtain Pioneer Prove Reduce Re-establish Resolve Restore Selected as Solicit Stabilize Standardize Succeed Transform Trim Triple Validate Widen Won Inform Initiate Inquire Instill Instruct Interact Integrate Investigate Listen Model Motivate Observe Organize Persuade Postulate Praise Provoke Question Reinforce Rephrase Research Reward Set Goals Set Standards Simplify Solicit State Stimulate Structure Synthesize Systematize Teach Thank Theorize Train Tutor Integrate Maintain Navigate Operate Overhaul Participate Program Reconfigure Rehabilitate Remodel Repair Rectify Regulate Resolve Retrieve Screen Service Solve Streamline Supply Survey Train Troubleshoot Upgrade Research Evaluate Examine Experiment Extract Formulate Gather Results Fortify Improve Increase Initiate Introduce Launch Lower costs Teaching Explore Facilitate Focus Generate Guide Head Hypothesize Identify Implement Incorporate Indicate Individualize Technical Display Engineer Exhibit Fabricate Formulate Fortify Implement Install Firstname Lastname 704-888-8888, [email protected], Davidson, NC EDUCATION Davidson College Davidson, NC Bachelor of Science in Biology; concentration in Biochemistry Expected May 20XX GPA: 3.24 overall; 3.43 in science/mathematics courses Beta Beta Beta, Biological Honor Society (January 201X–present) Advanced Coursework: Biological Chemistry (+lab), Molecular Biology, Immunology (+lab), Cellular & Molecular Neuroscience, Developmental Biology (+lab), Genetics (+lab), Cell Biology (+lab), Physical Chemistry (+lab) Biology Honors Thesis: The Developmental Expression of Glucose-6-Wildcatase in Drosophila Neurons IHP Health and Community: Globalization, Community, and Care Brazil, Vietnam, & South Africa Study Abroad Program Spring 20XX • Field based academic program analyzing the biological, ecological, economic, political, and socio-cultural factors that affect human health LABORATORY & SOFTWARE SKILLS Biochemistry: fraction collection, protein purification, enzyme assays, SDS-PAGE, HPLC, ultracentrifuge, column and thin layer chromatography, spectrophotometry (UV/vis) Molecular/Cell Biology: brightfield, phase contrast, and confocal microscopy; quantitative imaging; sterile technique and cell culture; DNA purification; cryostat sectioning, in situ hybridization, density gradient and differential centrifugation; E. coli transformation Model Systems Used: Experience with E. coli, Drosophila, Xenopus laevis, zebrafish, chick embryos, mice, rats, and human blood samples Software: MS Office; Adobe Photoshop; ImagePro+ and MetaMorph image analysis systems RESEARCH EXPERIENCE Davidson College Biology Department Davidson, NC Honors Thesis Research Fall 20XX–Present • Designed, conducted, and analyzed experiments to visualize the expression of a novel enzyme in ten stages of the developing and adult invertebrate nervous systems using three distinct probes • Performed cryostat sectioning of Drosophila and zebrafish tissue, in situ hybridization, quantitative imaging, etc. University of North Carolina Biochemistry Department Chapel Hill, NC HHMI Summer Research Fellow Summer 20XX • Worked 40 hours per week assisting postdoctoral fellow Dr. Brenda Jones in Dr. John Smith’s lab in a variety of biochemical experiments characterizing a novel enzyme • Performed gel electrophoresis, wildcatase activity assays, chromatography, bacterial transformations, etc. • Participated in HHMI Summer Research Program activities on research ethics, negative data, presentations, etc. Davidson College Animal Care Facility Davidson, NC Animal Care Assistant Fall 20XX–Spring 20XX • Maintained, sanitized, and cleaned amphibian and rodent housing suites and support areas • Monitored and documented frog, mouse, and rat feedings, health, breeding, activity, and environmental information • Assisted with injections, medications, venipunctures, wound dressings, etc. as needed Davidson College Biology Department Davidson, NC Developmental Biology (Bio306) Research Project Fall 20XX • Designed, conducted, and analyzed experiments assessing toxicity of the pesticide parathion on chick heart development for an eight-week independent project as part of upper-level laboratory course • Performed in ovo electroporation, heart rate analysis, and morphology assessment of heart muscle histology LabCorps Middletown, RI Laboratory Assistant Summer 20XX • Assisted with data collection, analysis, and record keeping for clinical hematology lab processing 100-300 blood samples/day Firstname Lastname PRESENTATIONS & PUBLICATIONS Jones B, Lastname F, Doe JA, Smith JQ Characterization and expression of glucose-6-wildcatase in the developing nervous system. Manuscript in preparation – submission to Journal of Neuroeverything anticipated spring 20XX Lastname F, Smith, JQ, Doe JA (20XX) Expression patterns of glucose-6-wildcatase in the developing Drosophila and zebrafish nervous systems. Society for Neuroscience Annual Meeting, Washington, DC Student O, Student X, Lastname F (20XX) The pesticide parathion reduces heart rate and sarcomere structure in developing chick embryos. Joint Science Symposium for Student Research, Davidson College, Davidson, NC Lastname F, Jones B, Smith JQ (20XX) Glucose-6-whildcatase purification and characterization in Xenopus oocytes. 15 Annual University of North Carolina Summer Research Symposium, Chapel Hill, NC th LEADERSHIP & OTHER EXPERIENCES Fraternity of Phi Gamma Delta, Delta Kappa Chapter Davidson, NC Corresponding Secretary (January 20XX – December 20XX) October 20XX-Present • Managed chapter as a member of the executive board, after increasing membership from 16 to 43 in two years • Founded Public Relations Committee to coordinate marketing and communication efforts for the chapter • Initiated fraternity fundraising team to run in Charlotte’s 20XX Beat Cancer Half Marathon Free Clinic of Our Towns Davidson, NC Medical Volunteer October 20XX–Present • Support a community-wide volunteer clinic that provides free medical care for the uninsured • Attend Iredell County Advocacy Academy to discuss best practices to disseminate substance abuse education • Partner with a community health nurse to develop bulletin board and webpage on substance and alcohol abuse • Prepare patient folders and interview bilingual patients to prepare vital background information prior to nurse diagnosis The Davidsonian Davidson, NC Writer September 20XX–Present • Authored two to three articles per month on campus music and arts events for weekly campus newspaper Michael’s Fish House Newport, RI Waiter Summers 20XX & 20XX • Interacted with up to 60 patrons per shift and served food in a fast-paced, detail oriented environment REFERENCES Dr. Jane A. Doe (research mentor, academic advisor, & cell biology instructor) Associate Professor of Biology, Davidson College Box 4567, Davidson, NC 28035-4567 [email protected], 704-894-3333 Dr. Brenda Jones (summer research supervisor) Postdoctoral Fellow in Biochemistry, University of North Carolina Box 468, Chapel hill, NC 2222-0468 [email protected], 919-222-1111 Dr. John Q. Smith (summer research lab head) Professor of Biochemistry, University of North Carolina Box 468, Davidson, NC 28035-2345 [email protected], 919-222-0000 Dr. William Wildcat (physical chemistry instructor) Assistant Professor of Chemistry, Davidson College Box 2345, Davidson, NC 28035-2345 [email protected], 704-894-2222 Dr. William Wildcat (physical chemistry instructor) Hematology Lab Director, LabCorps 123 Main Street, Middletown, RI 12345 [email protected], 401-333-4444