Download Report Footer

Access Reports
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Building and Printing Reports
• Reports provide the mechanism to
produce high quality printed output of
database information
• Reports are strictly for output; data
cannot be altered through a report
interface
• Reports are based on information found
in tables and queries
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Using Reports
• Reports allow you to group related
information from one or more tables
• Reports provide hard copy output that
summarizes and subtotals data found in
the database
• Reports can produce mailing labels on
standard label maker forms in postal
code order to reduce mailing costs
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Using Report Wizards
• You can create reports from scratch using a
blank form, or you can enlist the help of the
Report Wizard
• Report Wizards offer several styles of reports
including:
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Columnar AutoReport
Tabular AutoReport
Chart Wizard
and Labels Wizard
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2K7 Wizard
• Select create tab
• Select report wizard
• Select data sources and attributes from
each source
• Source can be table(s) or query
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Select grouping if needed
Sort order if desired
Layout
Style
Report Name
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Select create tab
Select report wizard
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Select data sources and
attributes from each
source
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Groupings
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Sort order
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Layout
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Style
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Name report
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Report created with wizard
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Modifying Report
• Go to design view to modify reports
• Design view will show you the sections of
the report
• Header sections
• Detail section
• Footer sections
• Highlight field
• Right click
• Select properties
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Books by Year Report
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Book by Year report Design View
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Report Header
Page Header
Group Header
Detail section
Group Footer
Page Footer
Report Footer
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Group Header
Detail section
Group Footer
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Report sections
• Report Header
• appears once at the beginning of a report
• Page Header
• appears on every page
• Group Header
• appears at the beginning of each new group
prior to the first detail line for that group
• Detail (required section)
• prints data for each record from the database
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Report sections
• Group Footer
• prints group information when the grouping
field changes and appears just before the first
detail line of the next group
• Page Footer
• appears at the bottom of each page
• Report Footer
• appears once at the end of a report
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Reports based on Multiple Tables
• Report Wizard produces a report based on
more than one table by creating a “behind the
report” query
• one that is not stored in the Queries collection
• Producing a report with a hidden query may preferable
when the query supplying the data does not have
widespread, stand-alone applicability
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Example Report
• Source Northwind database
• Products by category
• Source tables
• Category table
• Product table
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Category Table
Products
Table
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Attribute Selection
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View of Data
Records(rows)
are grouped by
this field
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Name Report
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Results
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Design View
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Highlight here and Right click here to get property sheet
To see query that report is
based on, click here
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Query Generated for report
Query Builder
Not a saved query
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Building Reports with Queries and
Expressions
• Invoice example
• Query must be created to select invoice fields that
you would want in report
• Query must create extended total for each line item
• Report will pull items from this query
• Creating a simple invoice report is easy
• If using the report wizard, initial wizard design
will probably need to be changed
• Pain is modifying the design to suit your needs
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Final Version of Invoice Report
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Query Used for Invoice Report
Saved query to be
used by report
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Summary option will
give us the subtotal
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Expression
created by
wizard to
calculate
subtotal
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Creating a calculated control
• The Invoice subtotal and the grand total
on the invoice are examples of calculated
controls
• Usually, text boxes are used for the
creation of calculated controls
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Calculated text box
• Open the form or report in Design view
by right-clicking the form or report in
the Navigation Pane, and then clicking
Design View.
• On the Design tab, in the Controls group,
click Text Box.
• Position the pointer where you want the
text box to be placed on the form or
report, and then click to insert the text
box.
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• Do one of the following:
• Place the cursor in the text box, and then type
an expression that calculates a total.
• Select the text box, press F4 or right click to
display the property sheet, and type the
expression in the Control Source property box.
• To use the Expression Builder to create the
expression, click next to the Control Source
property box.
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Text Box
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To use the Expression
Builder to create the
expression, click next to
the Control Source
property box
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Office 2K3
• Once you select design or wizard,
procedures mirror 2K7
Select Design
or Wizard
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