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2014 WCSD Athletic Committee Summary and Recommendations A full copy of the report is available in the Superintendent’s office. Athletic Committee Recommendations Background In the spring of 2013 the Waterloo Community Schools Board of Education directed Superintendent Gary Norris to give increased priority to the improvement of Athletics in the school district. The goal statement read: Develop a comprehensive plan for improving the participation and competitiveness of district athletics. Community partnerships will be formed to develop early interest and skill building in team sports. A district wide committee will be formed this spring. Of course all of us realize that it takes an entire community effort to achieve great high school athletic programs like Waterloo has experienced in the past. In communities that experience success, students usually start off at a very young age with youth programs that flow seamlessly into middle school sports. For example: • Florida and Texas are known for incredible high school football programs. Peel back the onion just a little and you will see upper elementary children in pads on Saturday mornings, in all neighborhoods, being coached by volunteers in the community. • Minnesota has “over-the-top” high school hockey. Look closer and you see young kids ice skating and playing hockey on outdoor neighborhood rinks all winter long. • Volleyball, Basketball, Swimming and Wrestling also begin very early in communities where high school athletes experience success. Both the Board of Education and the Superintendent knew that the accomplishment of this goal would not be possible without strong community partnerships and increased parent participation—especially in youth sports. Further, that the improvement would take time to develop a system similar to that which Waterloo athletics enjoyed in the 1970s and 1980s, and that many communities enjoy today. A stakeholder committee was formed consisting of knowledgeable coaches, athletic directors, parents of current and former athletes, representatives for youth sports organizations, former outstanding athletes from East and West High Schools, and our partners at the City of Waterloo Leisure Services Department and the University of Northern Iowa. The committee met a total of 10 times from July 2013 through April 2014 as an entire group. Numerous sub-committee meetings were also held. The committee looked at best practices from communities with successful sports programming, surveyed coaches and students, reviewed our own participation data, and spoke with parents of current and former athletes. We discussed our changing world: those things that take student focus off of athletics, our more sedentary lifestyle, and the interest in lifetime sports Athletic Committee Recommendations over team sports; community facilities; our changing family dynamics; and changing demographics of the community. Discussions started at 30,000 feet and then began to narrow in on specifics that you will read about later in this report. Our committee included representatives of: • Athletic directors • Coaches • City recreation officials • Community volunteers that currently work with our youth • Current organized youth sports representatives • School district personnel • Parents • Representative of post-secondary athletics Committee Charge A. Determine the level of district support that should be provided in forming partnerships with the community to encourage more participation in youth sports community wide. Youth sports have to be available to all children, regardless of the income level of the parents. B. Determine what we can and should be doing at the secondary level to improve the participation levels and competitiveness of our programs. The larger committee divided themselves into 7 subcommittees based on expertise and areas of interest: High School Sports and Policies, Middle School Sports and Policies, Youth Sports, Facilities/Site Maps (Fields and Gyms), Data Gathering, Coaching, and Communication. The subcommittees collected data, held discussions, generated surveys and proposed recommendations. Sub-Committee work A. High School Sports and Policies – Tony Pappas and Robert Smith • What are the district expectations for horizontal and vertical coach collaboration? (In other words, would a high school football coach expect that coaches at middle school and earlier are not only teaching fundamentals, but attempting to prepare the students with specific training aligned with the high school offense and defense where the students will eventually attend?) In addition, what do other districts do? • What are best practices utilized in athletics to ensure higher student academic achievement and an increase in GPAs? (Example: study tables). Athletic Committee Recommendations • What are the policies, practices and philosophies that govern and influence participation in HIGH SCHOOL athletics? (Example: When are less-talented students cut?) B. Middle School Sports and Policies – Steve Gillen and Jim Day • What is the best roll for middle school athletics? • Need to review middle school space, time, opportunities to play • What are the policies, practices and philosophies that govern and influence participation in MIDDLE SCHOOL athletics? (Example: When are less-talented students cut?) • Where are the transition points that might cause leaks in the athletic pipeline? • What are the current feeder patterns: Elementary to middle to high school? C. Youth Sports – Quentin Hart, Mark Gallagher and Jesse Knight • What is the roll of “club sports” in a community, especially in communities with similar demographics? • What is the roll of “leisure services” in a community, especially communities with similar demographics? D. Facilities/Site Map (Fields and Gyms) – Pam Arndorfer and Mark Gallagher • • A large map of all sport fields and gymnasiums in the community to locate gaps. Where (geographically and age related) are the major gaps in means and access to athletics? E. Data Gathering – Cora Turner and Building Athletic Directors • Collect participation numbers for middle school and high school athletic programs for the past five to ten years • From the above list: participation numbers for coaches who are teachers (in buildings) versus coaches who are non-teachers (from the community) • Similar comparative data from other large urban and suburban districts • Similar comparative data from area parochial schools • What shifts (and/or landmark decisions in our district) may have caused the decline in participation and quality? F. Coaching – Bev Smith and Troy Dannen • Is our current pay schedule for coaches competitive? • Is the district policy excluding administrators from coaching sound and/or advisable? • What are best practices in relationship building that coaches should employ? G. Communication – Cora Turner and an Elementary Principal • How is it best to communicate with students and families regarding opportunities within the community and the school system? Athletic Committee Recommendations Sub-Committee assignments: High School Sports and Policies WCS Athletic Committee Chair Tony Pappas Co-Chair Robert Smith Middle School Sports and Policies Steve Gillen Jim Day Youth Sports Quentin Hart Mark Gallagher and Jesse Knight Facilities/Site Map (Fields and Gyms) Data Gathering Pam Arndorfer Mark Gallagher Coaching Bev Smith Communication Cora Turner Cora Turner Building Athletic Directors Troy Dannen Elementary Principal Members Jim Langel Jim Day Marvin Spencer Todd Coulter David Lederman Albert Wiggins Jim Marlin Jim Langel Kevin McClain Shanlee McNally Jim Day (qualitative data) Darnell Jones Brian Rafferty Jim Miller David Ball Mission Statement Dr. Pappas along with members of the High School Sports and Policies committee developed and proposed the following mission statement for the Waterloo Community School District’s athletics program: “The mission of the Waterloo Community School’s athletic departments is to develop young athletes who live the following characteristics: Sportsmanship, Pride, Determination, Commitment, Integrity, Work Ethic, Appreciation for Fitness, all while living up to the challenges placed in front of them in a multi-cultural global world and taking pride in the Tradition that is Waterloo Community School Athletics.” District Athletic Participation Trends HIGH SCHOOL The participation trends at East High and West High schools are somewhat different from the 2003-04 school year through the 2011-12 school year. While East High experienced rather Athletic Committee Recommendations impressive growth in total participation numbers (86.54% for boys athletics, 83.78% for girls athletics), West High experienced a 14.18% increase in total boys athletic participation and a .88% drop in total girls athletic participation. While not particularly surprising, it is interesting to note that participation numbers decrease as students become older (typically more freshman go out for a sport than varsity players). Boys Athletics: Across the board, participation in boy’s athletic programs at East has increased, with the highest percentage of increase being shown in Bowling and Football. The sport with the least amount of growth is soccer, which still maintained a 20% increase in athletic participation. At West High, Tennis and Baseball have shown the most growth, while Bowling showed the greatest drop in participation. Girls Athletics: East High girl’s athletic programs have also shown substantial increases, with Track & Field, Volleyball, and Cross Country at the top of the growth list; while Softball and Swimming both showed decreases in participation over the 10-year span. Soccer and Swimming showed the largest increase for girl’s athletics at West, while Bowling and Basketball both showed significant decreases in participation. MIDDLE SCHOOL Participation trends at the middle school level are also on the rise, with the greatest gains being shown at George Washington Carver Academy and the least at Hoover Middle School. While the growth numbers are lower at Hoover the participation is still very high. Typically, participation numbers drop off between the 7th and 8th grade years. Boy’s Athletics: Athletic participation by boys at all middle schools increased overall, with the greatest gains being shown in Wrestling (Bunger/Carver), Basketball (Hoover), and Track & Field (Central). Cross Country, a relatively new sport at the middle school level, either remained the same or showed a decrease at all buildings. Hoover also showed a decrease in Football participation, with Basketball participation decreasing at Bunger. Girls Athletics: Girl’s participation in Track and Field showed significant increases at both Hoover and Central, while Volleyball and Basketball showed the greatest gains at Bunger and Carver Academy respectively. Similar to the situation with boy’s athletics, participation in Cross Country either remained stagnant or decreased at all schools. Basketball also showed a significant decrease at Central Middle School, but increased at all other buildings. Survey Metrics An athletic participation survey was distributed to students at both the middle school and high school levels. The main purpose of the survey was to help determine how the District can enhance athletic participation, and what barriers might exist which prevent athletic participation. Students were asked a number of questions including their personal participation, Athletic Committee Recommendations club athletics, coaching, parental influence, school facilities, etc. The survey metrics are contained in Tab 7 of the complete report. HIGH SCHOOL: At East High 62% of the respondents said they have participated in school athletics, and 40.61% of those are still participating; for West, 79.66% of the respondents have participated in school athletics, with 57.06% still participating. There was some disparity between the two schools (66.67% at East, and 88.7% at West) when asked if all students were encouraged to participate in extracurricular activities. When asked about adequate facilities for athletic participation, 7780% of students from both high schools felt our current facilities are adequate at the high school level. Youth/Club Sports: Much of the committee’s discussion centered around youth programs and club sports, with the belief that those schools with successful athletic programs also have successful youth programs in the community. When posed the question, 32.42% of East High students and 58.19% of West High students responded they have participated in club athletics. Students at both schools (77% at East, 75% at West) felt that there was pressure to choose a sport and devote extra time outside of school season to that sport. In addition, 51-59% of the student body felt they were expected to know how to play the sport before going out, and approximately 62% of the students at both schools felt that club sports competed with high school sports. Coaching Staff: The committee felt rather strongly that it would be beneficial to have coaching staff employed in the building in which they coach as coaches can build better relationships with student athletes when they are in the buildings and seeing students on a daily basis. Students were in moderate agreement, as 53.67% at West and 66.97% at East felt coaches should be employed at the building in which they coach. Students at both high schools did feel that it was important for head varsity coaches to be involved with the middle school coaches, a belief that was also consistent with the beliefs of the committee. Students at both schools also felt it was important for student athletes to be part of the selection committee when hiring new coaches. In addition, it was encouraging to see that over 78-80% of the students surveyed felt the coaches were fair in selecting teams/starters. Length of Season: Another issue considered in the committee meetings was length of season. Fifty-five percent of the students at West felt that sport seasons should last longer, while 67% of East High students felt the same; however, students at both schools felt that longer sport seasons would make it harder to participate in more than one sport. MIDDLE SCHOOL: Participation in athletic programs at the middle school level ranges from 58.9% to 65.96% of students responding; with 40%-53% of those respondents still participating in athletics. Percentages ranged from 63%-71% when students were asked if they were encouraged to participate in extracurricular activities. When asked about adequate facilities for athletic Athletic Committee Recommendations participation, 71%-85% of students felt our current facilities are adequate at the middle school level. Youth/Club Sports: When posed the question about participation in club athletics (Leisure Services, AAU, YSF, etc.), the percentages ranged from 27.43% at Carver, 35.43% at Central, 43.97% at Bunger, and 53.47% at Hoover. A significant percentage of students at all middle schools (69.5% to 70.5%) felt that there was pressure to choose a sport and devote extra time outside of school season to that sport. In comparison to the high school respondents, fewer middle school respondents felt that they were expected to know how to play the sport before going out, with percentages ranging from 30.5% to 50.3%. Approximately 63% to 72% of the middle school students surveyed felt that club sports would compete with high school sports. Coaching Staff: Roughly 62%-70% of the student respondents agreed that coaches should be employed at the building in which they coach, while 70%-77% of students feel that it’s important for head varsity coaches to be involved with the middle school coaches. Students at the middle school level also felt it was important for student athletes to be part of the selection committee when hiring new coaches. Much like high school respondents, it was encouraging to see that students at the middle school level felt the coaches were fair in selecting teams/starters, with responses ranging from 84%-90%. Length of Season: Length of middle school sport seasons was discussed extensively in the committee meetings. While seasons are shorter at the middle school level, students are allowed to experience different sports; for example, boys are allowed to participate in both wrestling and basketball, rather than having to choose between the two. Approximately 75%84% of middle schools students would like to see a longer season, even though the majority realize that longer sport seasons would make it harder to participate in more than one sport. Coaching Survey In addition to the athletic participation survey, an athletic coaching survey was also developed and distributed. We received responses from 114 of our head and assistant coaches at both the middle and high school levels. The survey metrics are contained in Tab 6 of the complete report, including a section of individual coaches comments. One of the first points of interest is longevity of our coaching staff. Fifty-five percent of our coaches have been coaching in the Waterloo schools for less than 5 years, and 74% for less than 10 years. Twenty-six percent have been with the District for 11+ years, with only 10% of those coaching in Waterloo for more than 20 years. District level support of coaches was a large topic of discussion within athletic committee meetings. When questions were posed to coaching staff, the following responses were given: • The District provides adequate professional development opportunities for coaches: 44% agree , 50% disagree Athletic Committee Recommendations • • • • I have adequate ongoing input in district-level decisions that impact the athletics program: 34% agree , 53% disagree The District provides consistent expectations and support for all coaches: 66% agree, 30% disagree The District has a clear vision for improving the athletic program in the Waterloo Community School District: 37.11% agree , 57.73% disagree The building AD provides adequate mentoring for new coaches: 57% agree, 29% disagree District athletic facilities were also a topic of discussion within committee meetings. Our coaches are split on this, with 55% agreeing that the District has adequate facilities, and 45% of coaches feeling the facilities are not adequate. The opinions of coaches were also split when asked about their budget to fund a successful program: 42% believe their budget is adequate, while 40% believe their budget is not adequate. When asked about adequate pay for their coaching assignment, 67.68% of our coaches felt their pay was adequate for their particular assignment, while 29.29% did not feel they received adequate pay. Another key sub-committee recommendation was the hiring of a strength and conditioning coach for all student-athletes. Our coaching staff is somewhat split on this issue as well, as 54% feel the District provides adequate strength and condition for athletes, while 40% do not feel an adequate program is provided. Recommendations A. Youth Sports 1. Foster relationship-building between the varsity coaches and those who are coaching/volunteering in the youth programs in their area. 2. Create a “gateway” website that would provide links/information on all of the youth sports programs in the area. COST: 100-150 hours of technology staff time. 3. Ensure that youth sports have increased priority access to school facilities, at a cost only rate—immediately following district athletics practices and events. B. High School Sports and Policies 1. Fund a year-round, qualified, strength and conditioning coach at each high school. COST: $25,000 to $50,000 2. Ability to hire coaches in our buildings. COST: No cost, would require collective bargaining changes. 3. Lower the ratio of coaches to students/athletes. COST: $10,000 to $50,000 Athletic Committee Recommendations 4. Add a third gym to high schools and a second gym at middle schools. COST: $10,000,000 to $15,000,000. 5. The district and city should collaborate with junior (club) sports programs. 6. Explore the issue of moving to one high school system, with one high school sports program. Begin with selected sports. The board should note that this recommendation dovetails with one or more of the options discussed by the 21st Century High School Task Force. C. Middle School Sports and Policies 1. High schools need to be more involved at the middle school level. 2. Reduce the coach to athlete ratio. Cost: $25,000 TO $50,000 3. Coaches present in the buildings. 4. Right coaches, right places. 5. Revise elementary and middle school physical education program. 6. Rethink middle school season length D. Coaching Recommendations 1. Develop a comprehensive recruitment program. (Look in to offering training/licensure at the District level). COST: $5,000 to $10,000 2. Develop a comprehensive support system for coaches. COST: $5,000 to $10,000 3. Review structural administrative issues regarding athletic directors and administrative supervision. Explore restructuring of the existing governance model, including our practice of utilizing part time Athletic Directors at both the district office level and building level. Other Critical Issues A. The role(s) of Leisure Services: Support Role: Leisure Services, a department within the City of Waterloo, serves in a support role to school sports by providing facilities for athletic competition that school buildings either do not have or are extremely busy/in use. Traveling Jr. Baseball and Softball teams utilize their fields for practices and games. East and West High School Tennis teams often utilize the Byrnes Park Tennis Center. The high school golf and cross country teams utilize city golf courses. The Waterloo Warriors utilizes Young Arena. With the facilities listed above and the addition of the Cedar Valley SportsPlex, the City is in a position to play a significant role in enhancing youth sports through their programming, as well enhancing school sports teams through greater access to these facilities. Coordination: Leisure Services is often the go to agency to start a child’s athletic experience for many parents of active children. Some families stay involved in leisure services Athletic Committee Recommendations programming through middle school, and some move on to more competitive options. Leisure Services staff is more than willing to give suggestions of other programs to parents that are looking for a more competitive environment. Skill Development: Leisure Services serves as a starter for skill development in a number of youth sports. The new SportsPlex will expand their ability to offer more in-depth skill development opportunities. Facilitator: Leisure Services serves in a facilitative role as well: While they do not manage competitive soccer, parents often call them looking for answers. They serve as the conduit to get parents in touch with the correct group. Their only vested interest is in giving children the best opportunities to help them improve (whether it is through one of their own programs or a different one). Summary: Leisure Services serves the role of offering both programming and quality facilities to improve athletics in the area. They are prideful in offering high quality programs and facilities, but are also cognizant of helping parents and young athletes find the program that will best fit their needs—no matter who offers the programs. B. Contribution of the Waterloo Youth Sports Foundation (Information supplied by Jesse Knight) In 2011, Youth Sports Foundation (YSF) organized the first 3rd-4th grade team in the Cedar Valley, called at the time, the Jr. Wahawks. The YSF has sponsored 5th-6th grade football for about ten years. In 2012, a new YSF board was created for the Cedar Valley that would govern both 3rd-4th & 5th-6th grade tackle football. In 2013, the YSF board decided to reorganize and assign a coordinator to each High School in the Cedar Valley. This was a similar arrangement that most other towns in the YSF used to manage their youth football programs. Each coordinator could decide if they wanted a committee or board underneath them. Jesse Knight became the YSF coordinator for the Waterloo West High attendance zone with our program collectively called the Jr. Wahawk YSF Football & Cheer program. He has a committee of about ten people. A YSF football cheer program was also added to West High YSF football program in 2013. In 2013, both coordinators for East and West High brought in the co-ed youth track program. YSF Statistics: • 2012 YSF 5th-6th Grade: Four teams of approximately 100 kids, two East side and two West side teams. • 2012 YSF 3rd-4th Grade: Three teams of approximately 40 kids, one East side and two West side teams. • 2013 YSF 5th-6th Grade/Waterloo West: Four teams of 100 kids which doubled the 2012 numbers. • 2013 YSF 3rd-4th Grade Numbers/Waterloo West: Three teams of 70 kids which was a 75% increase from 2012 numbers • 2013 YSF Cheer Program/Waterloo West: 20 girls in grades 3rd-6th Athletic Committee Recommendations • • • • 2013 YSF Track Program: 50 kids in grades 3rd-6th (80% from West attendance zone). 2014 YSF Track Program/Waterloo: 140 kids in grades 3rd-6th (80% from West attendance zone). 2014 YSF Cheer Program for West: Program projected to reach about 50 cheerleaders. 2014 YSF Football Program/Waterloo West: Program projected to remain flat to 20% growth from 2013. Jesse Knight was also involved with Wahawk Wrestling Club as a parent representative for five years. He is responsible for organizing annual club registration, rosters, communications, and support at youth tournaments, awards/party, fundraisers, & other miscellaneous responsibilities. The Wahawk Wrestling Club averages around 65 kids on a club roster mainly in grades PK-6th with some 7th & 8th graders. Additional reference data for the East High YSF program in 2013: • • • • • 2013 YSF 5th-6th Grade/East: Two teams of 56 kids was slightly higher than 2012 2013 YSF 3rd-4th Grade/East: One team of about 20 kids which was flat from 2012 2013 YSF Cheer Program/East: No Program. Some interest, but could not find coordinator. 2014 YSF Cheer Program/East: TBD. Someone needed to organize program. 2014 YSF Football Program/East: The numbers are projected to remain fairly constant from 2013. C. Community Implications: In communities where participation is high and athletes and athletic teams excel, a strong skill building foundation is in place for very young children. Those skills are normally taught by volunteers, most of whom are parents. In addition, high school varsity coaches are found communicating and providing direction through the entire sequence of youth sports. A familiar model used by the Girl Scouts can be very instructive. In the scouting program, volunteer den mothers provide guidance to their packs, scoutmasters and other parents provide leadership to their troops, and community experts provide guidance to explorer posts. Scouting cannot work without active parent and community volunteers. Much the same can be said for the formative years of athletic skill development. If a youngster shows up for middle school athletics without a solid foundation, the coaches spend all of their time on skill development and not on coaching the young athletes to perform as a team. Perhaps one of the best athletic models of this parent involvement in the country can be found every Saturday morning at most community’s soccer fields. The entire soccer approach is a well orchestrated happening of skill development, team building, and working together. Parents must get in their car, bring their young child to practice, later to the game, and are usually somewhat involved. When one drives by Waterloo soccer fields on the Athletic Committee Recommendations weekend hundreds of parents and children are outdoors cheering, exercising and interacting like a community. For children to grow into competitive athletes, all team sports must follow similar models with youth development and training. Communities must develop supports for families unable to transport their children or provide necessary uniforms and equipment. Business sponsorships often help teams purchase uniforms and equipment and provide a van or equivalent to transport children. Saturday mornings need to be considered by families as the opportune time for their children to get off the couch, get out of the house, and participate in healthy exercise, a strong work ethic, punctuality, teamwork and the fun of competition. D. Post Season Activities by Terrance Hollingsworth Terrance Hollingsworth, a former Waterloo wrestler, had a unique perspective coming from this area and being part of the last state championship wrestling team. Much later he moved to Illinois and assisted with building a state championship team. Hollingsworth called to the committee’s attention that a premiere national wrestling tournament took place in this region in April and Waterloo Community Schools had no high school wrestlers competing in it. It was discussed that it was probably unrealistic that teams would be able to afford going away to all of the national events and that we needed to find a way to perhaps host events in this region. Although a coach can't force anyone to participate in an offseason tournament, these opportunities to compete against and gain valuable experience at home is a privilege that should be embraced. The question would be to explore how this expectation could be built into all programming. E. Sports Coordinating Council: This committee recommends a more formalized yet collaborative approach to youth, leisure and school sports. A coordinating council of the following representatives should meet monthly to discuss coordination of all athletics in the community. This would be for the purpose of: 1. Developing a community mission, vision and action plan. 2. Coordinating team sports at all levels. 3. Determining gaps in the system or leaks in the pipeline. 4. Providing a central repository (and website) for all information about sports programming 5. Coordinating a massive volunteer undertaking 6. Providing alignment Council membership should include: 1. One District athletic director Athletic Committee Recommendations 2. 3. 4. 5. 6. 7. One to two representatives of school athletic directors One to two representatives of leisure services One to two representatives of youth sports One to two school district coaches One to two parent volunteers Five+ representatives of individual team sports at the community level: Baseball, softball, soccer, football, basketball, etc. F. School District Administration It is now time to again reopen discussions about the most efficient and effective governance system for athletic coordination at the district level. Current district governance: • We currently have one district administrator that spends about 20% of their time coordinating athletics. • We have one district clerical staff member that spends about 25% of their time on coordinating athletics. • We have one high school assistant principal that spends about 80% of their time on athletics at East. • We have one clerical staff member at East High that spends about 90% of their time on athletics. • We have one administrative assistant that spends about 80% of their time on West High athletics. • We have one clerical staff member at West High that spends about 90% of their time on athletics. • We have four middle school assistant principals that spend about 35% to 40% of their time on athletics. • We have four clerical staff at the middle school level that spend about 10-15% of their time on athletics. As new Superintendent, Dr. Jane Lindaman, reorganizes central administration’s roles and responsibilities, it is recommended that she consider appropriate adjustments to the ratios of staff time listed above to facilitate the implementation of this report. It is clear that more central coordination will become necessary to achieve our common vision. Waterloo Community Schools Board Members and Superintendent are extremely grateful for the investment in time of our committee members, especially our volunteers from outside groups and passionate individuals. We trust this work will ultimately be of assistance to children, parents, coaches and the community as we all move forward trying to improve our opportunities for young people.