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Change Lives  Shape the Future 
Make a Difference
…. Because MINERS Dig Deep
Dr. Patricia Nava, Chair
747-6444
Diane De Hoyos, Vice-Chair
747-5268
Dan Clouse
747-8001
Tessy Rappé
747-7865
Patrick Chavez, Combined Campaigns Manager for United Way
Change Lives  Shape the Future  Make a Difference
…. Because MINERS Dig Deep
 State legislation created the State Employee
Charitable Campaign (SECC) in 1993
o Employees of state agencies, junior & community
colleges, and universities across Texas
 The State Employees Charitable Campaign is the
only statutorily authorized workplace campaign for
state agencies and higher education employees
throughout Texas.
 Occurs once a year in the fall
 Provides state employees an opportunity to:
o Learn about the variety of charities in the SECC
o Choose they want to support
o Complete a pledge form
 One time gift by cash or check
 Automatic deduction
Total employees: 4391
Total full time: 2204
Number givers: 485
Participation: 11% (22%)
Per capita donation: $ 22.50 ($44.83)
 2011 Total Pledges: $108,816
 2010 Total Pledges: $ 98,812
The Goal: ≥ 50% + performance
2012 PLEDGE
GOAL: $120,000
Change Lives  Shape the Future  Make a Difference
…. Because MINERS Dig Deep
 Benefit of organizations to El Paso region
o Provide a variety of vital health and human services
o Improve the quality of life
 Huge multi-billion dollar reductions in state funding
o Impact on health and human services
o Lack of other funding sources
 Ability to claim a tax deduction
$2.00 per month (for one year):
 Provides vital cancer survivorship information and
support to 80 cancer survivors
 Provides meals for homebound senior citizens for
two weeks
$5.00 per month (for one year):
 Provides 12 students with an interactive CD on
college-age depression and suicide
 Provides teaching materials for 30 at-risk students for
one school year
$10.00 per month (for one year):
 Provides 233 meals for hungry babies
 Provides physical therapy sessions for patients with
Multiple Sclerosis & Muscular Dystrophy
$20.00 per month (for one year):
 Provides a full year of groceries for a homebound
AIDS patient
 Supports training in an environmental career for a
person with a disability
Educate
Motivate
Inspire
Promote
 Various charities
 Benefits of Payroll Deduction
Change Lives  Shape the Future  Make a Difference
…. Because MINERS Dig Deep
Promote and publicize campaign
Approach employees in your department/unit
Distribute pledge forms and campaign materials
Collect all pledge forms from donors
 Ensure pledge forms are filled out completely, signed,
and the math is accurate
 Give pink copy of pledge form to employee
 Submit white and yellow copies of pledge forms to the
Payroll Office
 On a weekly basis or as needed
One-time gift (check or cash)
Payroll Deduction
 Spread deductions over a calendar year:
 Campaign pools donations to make a more significant
impact on causes you wish to help
 Manages your own philanthropy
 Know when deductions start and end
 Saves time and takes little effort
 Makes tax preparation easier
 Deductions appear on form W-2
Your gift may be
designated to a
single recipient or
up to 6 agencies
within a single
federation
Choose the # of
months you want
to contribute per
year
Make sure your total annual
gift is calculated correctly
( total monthly gift x pay
periods per year)
Make sure this reflects the
amount on the check or cash
you desire to contribute
Please
check the
charity is
still listed
An automatic email will be sent to employees who
made electronic payroll donations the prior year
 Email will contain detailed instructions for processing the
electronic form
 Employees can select the charity and amount they wish
to contribute through payroll deduction
 Form must be emailed to [email protected]
 One time donations cannot be processed on the
electronic form; a paper form must be used
Please
check
charity
is still
listed
Verify contributions stated on the list to the actual monies
received
Keep Cash and Checks in a secure location
Enter cash donations in “One time SECC Donation Log”
Make checks payable to “SECC” and attach to the pledge
form
Send e-mail for service to pick up pledge forms Email:
[email protected]
Coordinator and Courier will verify and sign for all cash and checks picked
up
Courier will hand deliver to Payroll
 Require donors to turn in pledge form directly to
you
 Employee should keep the pink copy only
 Other copies will go the Payroll Office
 Keep all forms together in an oversized envelope
or file folder
 Separate forms by pledge type:
 Payroll Deductions
 One-Time-Gifts
Review the materials and websites thoroughly
Explain the benefits of giving to charity
Review the charity codes--codes change from
year to year
Ensure the donor signs the form
Turn in your pledge forms in a timely manner
Thank employees for their consideration
 Remember that all contributions are voluntary
UTEP SECC Contact Information:
Phone: 747-6444
E-mail: [email protected]
Webpages:
http://www.secctexas.org/
http://www.secc.utep.edu