Download QHS Boys Soccer Booster Club Minutes

QHS Boys Soccer Booster Club Minutes
February 16, 2010
The QHS Boys Soccer Booster Club meeting was called to order at 6:00 p.m.by President Steve Nothold.
Amy McVey presented the Treasurer's Report. It was noted that soup supper ticket sales for the boys soccer team
was approximately $3,500. Steve Nothold thanked everyone who helped with the soup supper. Amy McVey
reiterated that anyone is welcome to look at the Booster Club’s financial records. Steve asked for a motion to accept
the Treasurer’s Report. Debbie Sieck made a motion to accept, Mike Plant seconded the motion. The motion
carried.
Lori Schulz presented the Secretary’s Report. Steve asked for a motion to accept the Secretary’s minutes. Wendy
Venvertloh made a motion to accept, Linda Dawson seconded the motion. The motion carried.
Coach Matt Longo presented the Coach’s Report. Coach Longo discussed the uncertainty of the team’s budget for
next season due to the financial condition of the school district. Decisions may be made at the February 16 school
board meeting in regard budget for extracurricular activities. The school district may reduce the budget for coaching
and travel. The possibility of replacing the grass at Flinn Stadium with artificial turf will also be discussed at the
board meeting. The school district is looking at a $4 million reduction in money received from the State of Illinois if
the 10% reduction being discussed at this time occurs. A tentative 2010 game schedule is online at
www.qhssoccer.net and is almost finalized.
Old Business-Bill Sanders approved a garage sale to be held in the QHS cafeteria. Heike Bruner is to chair the
garage sale. A date will be chosen and all the details will be e-mailed to everyone.
Steve Nothold spoke with Todd Curry at Hy-Vee regarding fundraising effort. There were 3 possible options – 1.
Polar Bear breakfast, brunch, or lunch done outside 2. 10% of sales from a night meal where the team members
assist or 3. Pick a day with an hour range where 5% of sales go to the team. Steve Nothold is to get more details
and e-mail to everyone.
The Wal-Mart gas card raffle should be ready to go at the next meeting. Incentives for ticket sales were discussed.
Some possibilities included a World Cup soccer ball set and signed jerseys. A decision regarding incentives will be
made at the next meeting.
Each player is expected to obtain $150 in advertising for the program in addition to the $300 fundraising efforts. We
still need someone to be in charge of the program. Coach Longo is to contact James Beaver to get a bid for the cost
of setting up and printing the program. In the past Royal Printing has done the printing and we have done the set up
ourselves. Last year’s program had 48 glossy pages and 300 copies were printed at a cost of approximately $1,500.
New Business – Eric Stratman had sample uniform packages and other clothing on display. There were two
different warm up options for the uniform package of travel shirt, warm up, 2 uniforms, and bag. If the nicer warm up
is purchased, the cost would be over the $150 allotted to cover uniforms. The general consensus was that the more
expensive warm up was the better choice. It was discussed whether or not bags should be turned back in at the end
of the season due to the increased cost of the uniform package. It was suggested that the booster club cover part of
the cost and allow players to keep the bags. A vote was taken on the suggestion that the booster club pay for the
lettering on the uniforms and each players $300 fundraising efforts would pay for the more expensive warm up, travel
shirt, 2 uniforms, and bag with the players keeping everything at the end of the season and the measure carried. It
was noted again that each player is expected to raise $300 between the soup supper, camp, and Wal-Mart raffle. If
funds raised are less than $300, the actually amount raised will be split 50/50 between uniform package cost and the
booster club with the player expected to make up the difference. Eric Stratman also displayed sample Adidas
merchandise that will be available for sale. All clothing will be pre-sold. The first order will be placed the end of April
and details will be available via e-mail and on the team website, qhssoccer.net. T-shirts will be done at a later date
and will still be purchased locally. Sign up for camps will occur at the next meeting.
Next meeting was set for March 9, 2010 @ 6:00 p.m. in the QHS Cafeteria. Steve requested a motion to adjourn the
meeting. Wendy Venvertloh made the motion to adjourn and Jim Winking seconded. The motion carried.
Minutes submitted by Lori Schulz 3/9/10