Download Administrative Guidelines for an Athletic Budget

Administrative Guidelines for an
Athletic Budget
By: Michael Quinn
(Aspiring Coastal Carolina University graduate student)
Only for Fall and Spring classes
Waccamaw High School Budget Procedures
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Athletic Director sends an e-mail to every coach at the end of their
season asking for specific needs for the next school year.
A.D. then prices out all of the requests with the school vendors, giving an
estimated budget.
A.D. will take the estimated budget and meet with the school principal
during the summer to begin prioritizing the requests of each sport to
arrive at a projected budget.
A.D. will take this projected budget and meet with the Waccamaw High
School’s Booster Club.
The Booster Club has the final say and will make cuts or approve the
budget for the upcoming year.
Once the Booster Club approves the final budget, they will raise all of the
funds to support this budget.
The following budget is for the 2010-2011 athletic calendar at Waccamaw High School
2010-2011 ATHLETIC BUDGET
Athletic Budget
Football
Volleyball
Athletic Training
Boys Cross Country
Boys & Girls Swimming
Cheerleading
Girls Cross Country
Girls Golf
Girls Tennis
Girls Basketball
Boys Basketball
Wrestling
Boys Golf
Boys Soccer
Girls Soccer
Girls Softball
Baseball
Boys Track
Girls Track
Boys Tennis
$30,800.00
$8,000.00
$1,200.00
$3,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,600.00
$1,000.00
$1,000.00
$1,500.00
$1,000.00
$2,000.00
$3,000.00
$3,000.00
$2,000.00
$1,200.00
$1,500.00
$1,600.00
TOTAL
$68,400.00
Preparing an Athletic Budget
• After observing WHS’s budget procedures,
what do you think is the best way to prepare
and administer an athletic budget for a
middle/high school?
• At each desk spend two minutes coming up
with at least two ideas that would improve
this procedure at any high school.
• Please elect one person from each group as
the spokesperson for your ideas.
Administrative Suggestions for
Success
• According to “The 21 Responsibilities of a
School Leader” by Marzano, Waters, and
McNulty, I think the following responsibilities
are vital for successfully administering an
athletic budget.
• I have taken five responsibilities that I believe
will help you become an effective principal in
this area of your job description.
School Leadership that Works pg 41
Ideals/ Beliefs
• “ Human beings are at their best when they operate
from a set of strong ideals and beliefs.”
• Every school should have an athletic handbook that
includes the following:
1. Athletic Vision/ Mission Statement
2. Information on all sports offered
3. Ways to volunteer your time, talent, and treasure
School Leadership that Works pg 51
Input
• “Refers to the extent to which the school
leader involves teacher (coaches) in the design
and implementation of important decisions
and policies.”
• The administration at each school should have
a process that welcomes dialogue and
feedback from their coaches about their
respective sports.
School Leadership that Works pg 51
Communication
• “ This responsibility seems self evident- good
communication is a critical feature of any endeavor
in which people work in close proximity for a
common purpose.”
• This is the backbone of every athletic program and
there must be a lot of effort from the athletic
director to make sure that everyone is on the same
page from the students to the players to the
coaches/teachers/administrative personnel to the
parents to the community.
School Leadership that Works pg 46
Culture
• “Although a culture is a natural by-product of
people working in close proximity, it can be a
positive or negative influence on a school’s
effectiveness.”
• If the school culture is positively working
together, you will have less gossiping and
complaints in your athletic program.
• Members of your program will learn how to go
to the source when there is a problem or
School Leadership that Works pg 47
issue.
Flexibility
• “Flexibility refers to the extent to which
leaders adapt their relationship behavior to
the needs of the current situation and are
comfortable with dissent.”
• Every year the athletic director should be
prepared for the unknown by having a positive
attitude when problems arrive outside the
projective budget.
School Leadership that Works pg 49
Conclusion
• After all my years teaching, coaching, and
being an athletic director, the most important
advice I have for this area of administration is
to always provide authentic mechanisms of
gratitude and appreciation for all the
volunteers and booster club members each
year at your school.
• The goal would be if someone gave a dollar or
ten thousand, the donor would feel the same
amount of appreciation.
“Its all about the kids!”
A-Z
Links on How to Make a Budget
• http://financialplan.about.com/od/budgeting
yourmoney/ht/createbudget.htm
• http://www.thedigeratilife.com/blog/index.ph
p/2009/02/03/how-to-make-a-budget-stepsynab-you-need-a-budget/
• http://www.wikihow.com/Create-a-BusinessBudget