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Chief Medical Scientist – Public Health Job Specification, Terms & Conditions Job Title and Grade Competition Reference Closing Date Proposed Interview Date (s) Taking up Appointment Location of Post Organisational Area Details of Service Reporting Relationship Purpose of the Post Chief Medical Scientist – Public Health (Grade Code 3876) NRS02296 Tuesday 2nd June 2015 at 12.00 noon The week commencing Monday 6th July 2015 To be indicated at job offer stage. University Hospital Waterford South-South West Hospital Group The Public Health Laboratory in The University Hospital Waterford provides a regional service to the HSE South Eastern Area. It provides Microbiological and Scientific expertise in the examination of food, water and environmental samples. The Public Health Laboratory is one of seven official food testing laboratories designated under S.I. 95 of 1998 European Communities (Official Control of Foodstuffs) (Approved Laboratories) Order, 1998. Reporting to Laboratory Manager Responsible to Consultant Microbiologist To lead and direct the scientific functions of the Public Health Laboratory and ensure compliance of scientific analysis with ISO 17025 and statutory regulations. Principal Duties and Responsibilities Service Management The Chief Medical Scientist will: Participate in implementing the laboratory service that supports public health and food safety regulatory requirements and is consistent with the mission, vision, values and strategic plan of the Health Service Executive. Be responsible for the overall performance of the Public Health Laboratory service in conjunction with the Consultant Microbiologist. Be responsible for organising the receipt, examination and processing of all samples in the Public Health Laboratory. Be responsible for organisation of workload, prioritising tasks to ensure the effective running of the department. Be responsible for maximising the use of available resources within the Public Health Laboratory and identifying requirements to meet future needs. Demonstrate behaviour consistent with the values of the Hospital and ethical code. Be actively involved in the change management process. Participate in developing and leading the introduction of new ideas and methods according to hospital policy. Participate in the production of an annual departmental report. Participate in the determination of departmental policies for improvement of the service and assessing the needs for additional resources. Lead and co-ordinate the work of scientific staff and/or support staff within the laboratory. Ensure that the team is allocated according to service needs and applying maximum delegation compatible with safety. Identify weaknesses in the Department and promote through consultation, ways of improvement. Supervise and delegate as appropriate, the registration, custody and stock level of the relevant laboratory reagents, consumables, blood products and other materials held in 1 the laboratory. Ensure that policy relating to the relevant laboratory record keeping is followed. Participate in the selection of equipment and ensure equipment is fully validated before use. Ensure the legislative requirements are met for the examination of all specimens analysed in the Public Health Laboratory. Liaise closely with Food Safety Authority of Ireland (FSAI), European Food Safety Authority (EFSA), Environmental Health Service, and the Health Protection Surveillance Centre (HPSC). Participate in National Co-ordination of Food surveillance and contract negotiations of the National Service contract with the FSAI. Co-ordinate the microbiological monitoring of water and environmental samples of Acute Hospital Service such as Dialysis, Endoscopy, Pharmacy to enable these critical services to operate safely. Work closely with and cooperate fully with the clinical microbiology laboratory to ensure effective use of available resources for the overall microbiology service. Participate on hospital and/or external committees as required. Quality The Chief Medical Scientist will: Ensure appropriate compliance with international and national guidelines and legal and professional standards for the provision of relevant laboratory services and actively participate in internal and external quality assurance. Be responsible for setting policies, standards and best practice guidelines in conjunction with appropriate clinical and management groups. Participate in the implementation of quality management programmes which are service-orientated and which measure and audit performance and client satisfaction. Oversee the maintenance of a quality management system to ISO17025 accreditation standard (or equivalent). Ensure that the quality management system for Public Health is in tandem with the quality management system for the clinical laboratory service. Integrate lean, six sigma and other techniques into the lab to improve efficiency and reduce errors. Liaise with external inspectors during laboratory inspections. Financial The Chief Medical Scientist will: Ensure the most effective use of available resources and the smooth running of the relevant Laboratory service. Provide appropriate statistical and management information. Prepare budget estimates including a planned programme for replacing capital equipment. Maintain an asset register of appropriate equipment, in conjunction with the Asset Register of the Hospital. Assist with all costing activities within the laboratory. Information Technology The Chief Medical Scientist will: Participate in the commission of and efficient operation of computer systems for the Public Laboratory. Ensure that relevant laboratory staff make the most effective and efficient use of developments in information technology for both service provision and administrative support in a manner, which integrates well with systems throughout the organisation. Collect, interpret and present data and information as appropriate and as required on the relevant laboratory's activity, staffing and expenditure. 2 Staff Management The Chief Medical Scientist will: Manage the relevant laboratory staff resources ensuring that staffing levels and skill mix are appropriate and within the resources allocated. Promote a professional, punctual and dedicated team with good open communications. Create and promote healthy working relationships and stimulate initiative among relevant laboratory staff. Motivate team members on a day-to-day basis by agreeing goals and objectives in keeping with the hospital performance system. Maintain teamwork and act in accordance with the hospital's disciplinary policy. In consultation with the laboratory management team and National Recruitment Service, recruit suitable scientific and support staff. In consultation with other senior staff prepare work schedules, assign duties and organise rosters within and across sections to ensure cover for national, routine, specialised, and out of hours work. Ensure that staff are fully trained and competent to carry out all procedures. Be responsible for the implementation of hospital HR policies. Education & Training The Chief Medical Scientist will: Arrange training for the laboratory team as appropriate. Actively participate in and promote continuing education and research activities consistent with the position. Facilitate and co-ordinate relevant courses in the appropriate colleges. Facilitate arrangements in the relevant laboratory area for educating and training undergraduates, interns and post-graduate students. Risk, Health & Safety The Chief Medical Scientist will: Be responsible for identifying, assessing and reporting risks and for contributing to the management and review of departmental risks. Co-ordinate and carry out the Major Emergency Plan according to hospital policy for isolated incidents or multiple trauma. Participate in ensuring that effective safety procedures are in place to comply not only with the Safety, Health & Welfare at Work Act, but also within the spirit of the Hospital's mission, vision and values. Assist and co-operate with the Laboratory Management Team in developing best practice procedures to be followed in preventing and managing accidents occurring in the laboratory area. Develop and co-operate with procedures to reduce and manage accidents occurring in the laboratory area. Receive and record details concerning mishaps, complaints and defects in supplies and equipment, investigate the circumstances with appropriate team members and taking the necessary actions and report the findings as required. Ensure that staff carry out all their duties in a safe manner, use personal protective equipment when necessary and are familiar with evacuation procedures. Provide training, instruction, information and supervision to assist staff in complying with their duties under the Safety, Health & Welfare at Work Act. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 3 Eligibility Criteria Qualifications and/ or experience Each candidate must have, at the latest date of application: a) (i) The Bachelor in Science (Applied Science) Honours degree (Biomedical option) from the University of Dublin/Dublin Institute of Technology, Kevin Street or (ii) The Bachelor in Science honours degree in Biomedical Science from the Joint University College Cork - Cork Institute of Technology course or (iii) The Diploma in Medical Laboratory Sciences of the Dublin Institute of Technology, Kevin Street or the Cork Institute of Technology or the Galway/Mayo Institute of Technology (awarded prior to 1994) or (iv) A recognised qualification at least equivalent to (i), (ii) or (iii) above and b) A post-graduate degree in the field of Medical Laboratory Science, or have attained the fellowship examination of the Institute of Biomedical Science and c) The Fellowship of the Academy of Medical Laboratory Science (FAMLS) or be eligible for the fellowship and d) Have had at least seven years experience in a medical laboratory since qualifying as a Medical Scientist, two years of which were spent in a promotional post and e) The requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character Post Specific Requirements Other requirements specific to the post Skills, competencies and/or knowledge Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. Demonstrate depth & breadth of experience in Public Health Microbiology. Deputise for the Laboratory Manager as required. Deputise for the Laboratory IT Manager as required. Demonstrate excellent understanding and have good experience of Public Health practices and procedures Demonstrate leadership and team management skills Demonstrate good decision making and problem solving skills Demonstrate evidence based knowledge in making decisions regarding implementing new techniques and equipment within the laboratory service Demonstrate evidence of effective planning and organising skills including awareness of resource management and importance of value for money Demonstrate ability to manage deadlines and effectively handle multiple tasks Demonstrate the ability to plan and manage change Demonstrate an awareness of the laboratory user and the importance of compliance with regulatory standards at all times Demonstrate awareness of the importance of quality in laboratory practice 4 Competition Specific Selection Process Ranking/Short-listing / Interview Demonstrate good interpersonal skills including the ability to manage conflict and crisis situations Demonstrate effective communication skills including the ability to present information in a clear and concise manner and the ability to communicate effectively with other staff Demonstrate evidence of good computer skills including a working knowledge of laboratory IT systems Demonstrate knowledge of Health & safety requirements in a laboratory setting A ranking and or short-listing exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or short-listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Code of Practice Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation. The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commissioners for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis. The Codes also specifies the responsibilities placed on candidates, feedback facilitates for applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the Code of Practice. Additional information on the HSE’s review process is available in the document posted with each vacancy entitled “Code of Practice, information for candidates. Codes of practice are published by the CPSA and are available on www.careersinhealthcare.ie in the document posted with each vacancy entitled “Code of Practice, information for candidates or on www.cpsa-online.ie. The reform programme outlined for the Health Services may impact on this role and as structures change the job description may be reviewed. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. 5 Tenure Terms and Conditions of Employment Chief Medical Scientist – Public Health The appointment is whole-time, permanent and pensionable. A panel will be formed from this recruitment campaign and future permanent or specified purpose vacancies of full time or part time duration will be filled from this panel. The tenure of these posts will be indicated at ‘expression of interest’ stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004. Remuneration €58,683 - €61,347 - €63,690 - €65,000 - €65,000 - €66,769 €68,990 - €71,142 - €73,309 Working Week Annual Leave Superannuation Probation Protection of Persons Reporting Child Abuse Act 1998 The standard working week applying to the post is to be confirmed at Job Offer stage. HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016). The Annual Leave applying to the post is to be confirmed at Job Offer stage and as determined by the Organisation of Working Time Act 1997. This is a pensionable position with the HSE. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to the HSE on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those which they were entitled to at 31 st December 2004 Every appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No.10/71. As this post is one of those designated under the Protection of Persons Reporting Child Abuse Act 1998, appointment to this post appoints one as a designated officer in accordance with Section 2 of the Act. You will remain a designated officer for the duration of your appointment to your current post or for the duration of your appointment to such other post as is included in the categories specified in the Ministerial Direction. You will receive full information on your responsibilities under the Act on appointment. 6 Infection Control All HSE Employees must have a working knowledge of HIQA Standards as they apply to the role, for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. Ethics in Public Office 1995 and 2001 Positions remunerated at or above the minimum point of the Grade VIII salary scale (€ 64,812 as at 01.01.2010) are designated positions under Section 18 of the Ethics in Public Office Act 1995. Any person appointed to a designated position must comply with the requirements of the Ethics in Public Office Acts 1995 and 2001 as outlined below; Positions remunerated at or above the minimum point of the Grade VIII salary scale (€ 64,812 as at 01.01.10) A) In accordance with Section 18 of the Ethics in Public Office Act 1995, a person holding such a post is required to prepare and furnish an annual statement of any interests which could materially influence the performance of the official functions of the post. This annual statement of interest should be submitted to the Chief Executive Officer not later than 31st January in the following year. B) In addition to the annual statement, a person holding such a post is required, whenever they are performing a function as an employee of the HSE and have actual knowledge, or a connected person, has a material interest in a matter to which the function relates, provide at the time a statement of the facts of that interest. A person holding such a post should provide such statement to the Chief Executive Officer. The function in question cannot be performed unless there are compelling reasons to do so and, if this is the case, those compelling reasons must be stated in writing and must be provided to the Chief Executive Officer. C) A person holding such a post is required under the Ethics in Public Office Acts 1995 and 2001 to act in accordance with any guidelines or advice published or given by the Standards in Public Office Commission. Guidelines for public servants on compliance with the provisions of the Ethics in Public Office Acts 1995 and 2001 are available on the Standards Commission’s website http://www.sipo.gov.ie/ 7