Download tip of the month for coaches

JULY 2011
TIP OF THE MONTH
FOR COACHES
May I mail this to a prospect?
Good Question. Since the rules constantly change please always check with compliance
if you are unsure. The changes in legislation for the upcoming year are listed below:
An institution may not create a printed portfolio of information (e.g., pictures) to be used in the recruiting
process. An institution may only provide a media guide to a PSA via an electronic mail attachment or hyperlink.
13.4.1.1.2 Revised: 1/15/11 effective 8/1/11, applicable to media guides produced for the 2011-12 academic
year and thereafter.
Specifically permitted as printed recruiting materials - a media guide and video and audio materials, as
permitted in Bylaw 13.4.1.5.
13.4.1.2 Revised: 1/15/11 effective 8/1/11, applicable to media guides produced for the 2011-12 academic year
and thereafter.
There shall be no limit on the forms of electronically transmitted correspondence sent to a PSA (or the PSA’s
relatives or legal guardians) beginning the calendar day after one of the following events occurs:
(a) The PSA signs a National Letter of Intent (NLI) or the institution's written offer of admission and/or
financial aid; or
(b) The institution receives a financial deposit in response to the institution's offer of admission.
13.4.1.2.1 (Adopted: 1/15/11 effective 8/1/11)
Permissible video or audio material may only be provided to a PSA via an electronic mail attachment or
hyperlink, except as provided in Bylaw 13.4.1.5.4.
13.4.1.5 Revised: 4/28/11 effective 8/1/11, 6/13/11.
The following chart highlights the regulations with the changes included:
General
Correspondence
Letters
(General
Correspondence)
General correspondence includes letters, postcards and institutional note
cards
All institutional staff members may prepare general correspondence
 Include a single (8.5x11 in.) sheet of institutional letterhead.
 No restrictions on the design/content of one side of the sheet.
 Opposite side is blank, except for text (typed or handwritten).
 Additional pages limited to plain white paper (8.5x11 in.), black ink,
blank except for text.
 Attachments - only materials printed on plain white paper (8.5x11 in.)
with black ink that are not created for recruiting purposes, except for
other permissible printed materials (listed below G.C.).
 Envelope (9x12 in.) may include the institution's name and logo (or
athletics logo) on the outside, must be blank on the inside.
CAUTION:
May not create
a collage,
scrapbook, or
anything else
and simply
write Dear
Prospect, and
From Coach.
Must look like a
letter.
Post Cards
(G.C.)
Inst. Note Cards
(G.C.)
Business Cards
Camp Brochures
Questionnaires
Nonathletic Inst.
Publications
NCAA
Educational
Materials
Athletics
Publications
Newsletters
Game Programs
Electronic
Transmissions
Email
Fax
Email Attachments
 Blank post cards issued by the US postal service OR
 Cards (4.25x6 in.) may include institution’s name and
logo/handwritten information.
 Not to exceed 8.5x11 in. when unfolded.
 Outside - institution’s name & a logo (institutional/sport).
 INSIDE MUST BE BLANK – note must be hand written.
 Envelopes also blank; institutional name/logo may be pre-printed.
Permissible to send.
 Permissible to send or email at any time.
 Limited to 1 sheet not to exceed 17x22 in.
 Prior to junior year ONLY EMAIL with link/brochure may be sent.
Permissible to send or email.
Permissible to send. Must be available to all prospective students.
May not modify
note cards to
attach other
materials.
May not
personalize.
Permissible to send. NCAA published materials only.
NOT PERMISSIBLE to provide a PRINTED guide to a PSA.
**NEW** An institution may only provide a media guide to a PSA
via an electronic mail attachment or hyperlink.
*NEW* An institution may not create a printed portfolio of information
(e.g., pictures) to be used in the recruiting process.
 Media Guide – one color inside the cover, 8.5x11 in. and 208 pages.
 PSAs may sign up for general newsletters open to public.
 Newsletters from Friends Groups may only be sent as an attachment to
general correspondence (black and white photocopy if there is color),
or as an email attachment if it is provided to everyone for free/no
registration required.
NOT Permissible to send; may provide to prospect during campus visit.
 Electronically transmitted correspondence that may
be sent to a prospective student-athlete is limited to
electronic mail and facsimiles.
*NEW* no limit on electronically transmitted
correspondence sent to a PSA after:
 PSA signs a NLI or written offer of admission
and/or financial aid; OR institution receives
financial deposit in response to offer of admission.
 The body of an email is not regulated.
 Must be sent to an email address.
 May provide links and use decorative background.
The body of a fax is not regulated.
 May be in color.
 Materials not created for recruiting purposes or
those specifically permitted.
**NEW** May include a media guide and video and
audio materials.
Other media
guides may be
produced but
may NOT be
given or sent to
prospects.
May not create
sport specific
newsletters for
recruiting
purposes.
No text messages, instant
messages, Facebook wall posts
(not a full list) to a PSA *see
exception after specific
occurrences.
 No animation within the email.
 Permissible video per 13.4.1.5
may be attached to email
 Permissible video/audio per
13.4.1.5 may be attached
 No cost to send attachment.