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LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE FACULTY OF EPIDEMIOLOGY & POPULATION HEALTH DEPARTMENT OF INFECTIOUS DISEASE EPIDEMIOLOGY Project Coordinator FURTHER PARTICULARS THE SCHOOL The London School of Hygiene & Tropical Medicine is a world-leading centre for research and postgraduate education in public and global health. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice. Founded in 1899 by Sir Patrick Manson, the School has expanded in recent years at its two main sites on Keppel Street and Tavistock Place. The School’s multidisciplinary expertise includes clinicians, epidemiologists, statisticians, social scientists, molecular biologists and immunologists, and we work with partners worldwide to support the development of teaching and research capacity. Research income has grown to over £85 million per year from national and international funding sources including the UK government, the European Commission, the Wellcome Trust and philanthropic sources. Education programmes have grown to more than 1,000 London-based Master’s and Research students, 2,900 studying Master’s by distance learning and 1,000 on short courses and continuous professional development. We have also launched a series of free online courses, and more than 15,000 people registered on the first of these, Ebola in context. Our staff, students and alumni work in more than 150 countries in government, academia, international agencies and health services. The School is highly ranked in various university league tables. It was named the world’s leading research-focused graduate school in the Times Higher Education World Rankings in 2013. In 2014, it was ranked in the top 10 universities in the world for citation rate by the new EU-supported UMultirank database, fourth in the world for impact in medical sciences by the Leiden Ranking and third in the world for social science and public health in the US News Best Global Universities Ranking. According to the results of the UK government’s Research Excellence Framework, published in December 2014, the School was ranked second overall (after the Institute for Cancer Research) on the key measure of impact. THE FACULTY The Faculty of Epidemiology & Population Health (EPH) houses a large group of epidemiologists, demographers, statisticians and nutritionists working on issues of major public health importance in the UK and globally. EPH has approximately 400 staff members organised into four research departments. Department of Infectious Disease Epidemiology Department of Medical Statistics Department of Non-communicable Disease Epidemiology Department of Population Health The Faculty has a teaching programme consisting of ten MSc courses: Epidemiology, Demography and Health, Medical Statistics, Public Health in Developing Countries (run jointly with the Faculties of Infectious & Tropical Diseases and Public Health & Policy), Nutrition for Global Health, Reproductive & Sexual Health Research, Veterinary Epidemiology (run jointly with the Royal Veterinary College), Global Mental Health (run jointly with Kings College London - Institute of Psychiatry) and the Distance Learning courses in Epidemiology and Clinical Trials. The Faculty also has approximately 120 research students studying for an MPhil, PhD or DrPH degree. The Dean of Faculty is Professor John Edmunds. THE DEPARTMENT The Department of Infectious Disease Epidemiology (Head: Dr Veronique Filippi) has over 80 academic staff who conduct research on the epidemiology and control of infectious diseases of public health importance. Work is carried out both in developing countries and in industrialized countries including the United Kingdom. Research ranges from ecological studies of variations in disease frequency in different populations, through observational case-control and cohort studies to define risk factors for disease, to randomised controlled trials to test the impact of specific preventive and curative interventions. The Department has major field research programmes in Malawi, Tanzania, Zambia, Ghana, Brazil and Europe and numerous collaborative projects in other countries in Africa, Asia and Latin America. Major interests are in the epidemiology and control of HIV and other sexually transmitted diseases, tuberculosis and other mycobacteria, malaria and other tropical parasites, hepatitis, measles and other vaccine-preventable diseases, respiratory diseases and gastro-intestinal infections. The Department is home to the MRC-funded Tropical Epidemiology Group, and a large research programme on maternal and perinatal health. The Department includes both medical and statistical epidemiologists, and there is considerable interest in methodological work, including research on statistical methods, transmission models, genetic epidemiology and immune-epidemiology. There are strong collaborative links with other Departments across all three Faculties, including with the Clinical Research and Immunology Departments. The Department has an active research degree-training programme, with over 40 PhD students. THE HEALTH PROTECTION RESEARCH UNIT IN IMMUNISATION The National Institute for Health Research (NIHR) Health Protection Research Unit in Immunisation is a unique partnership between the London School of Hygiene & Tropical Medicine (LSHTM) and Public Health England (PHE) creating a dynamic fusion of academic research and public health implementation that rapidly translates scientific advances in immunization into measurable benefits for society. It is a £3.5 million award, extending until March 2019, with over 20 scientists across PHE and LSHTM. The HPRU in Immunisation monitors the amount of disease that occurs in the population, estimating the effect of the vaccine on that disease burden using mathematical models, and calculating the costs and the health benefits of the vaccine programme using economic analyses, within England. The project uses state-of-the-art electronic health record systems to streamline the evaluation of disease burden in the population and produce rapid assessments of vaccine impact and vaccine safety. The project also explores the differences in uptake of vaccines in different groups and research the factors driving these differences in order to improve vaccine coverage and generate an equitable health protection system through immunization. Finally, the project investigates the delivery of vaccines through general practices, pharmacies and schools to work out the most efficient methods for giving each type of vaccine. The results of the projects’ work are delivered rapidly to the Joint Committee on Vaccination and Immunisation, the policy-setting body within the Department of Health, in order to impact quickly on immunization policy and optimize the vaccine programme in England and Wales. KEMRI-WELLCOME TRUST RESEARCH PROGRAMME The KEMRI-Wellcome Trust Collaborative Research Programme (KWTRP) is recognised internationally within the fields of international public health, clinical tropical medicine, epidemiology and immunology. The Wellcome Trust of Great Britain is its core funder and it employs over 70 scientists and 40 PhD students. The Programme is based in Kilifi ≈60 km north of Mombasa on the Indian Ocean coast and is located adjacent to Kilifi County Hospital where the Programme has undertaken clinical research in children for 25 years. The Kilifi Health and Demographic Surveillance System (HDSS), the largest of its kind in Africa monitors births, deaths and clinical events in a population of over 280,000 around the hospital and is a key feature in the Programme’s scientific capacity. The microbiology laboratory is a modern state-of-the-art facility with a high throughput of clinical and research specimens in bacteriology and virology. In addition, it has a Biosafety Category 3 laboratory and ample facilities for PCR diagnostics and sequencing. The laboratory is GCLP certified and participates in an international QC programme (NEQAS). It employs approximately 8 laboratory technologists and research assistants. It is the regional coordinating laboratory for East African surveillance for H. influenzae type b and S. pneumonia. The integration of the KHDSS with the Kilifi County Hospital clinical surveillance provides the infrastructure that underpins a range of epidemiological research activities. The Pneumococcal Conjugate Vaccine Impact Study (PCVIS) was funded by the GAVI Alliance in 2008 and is designed to monitor different disease and carriage endpoints before and after introduction of 10-valent pneumococcal conjugate vaccine in Kenya in January 2011. It is now funded through to December 2017. THE VACCINE CENTRE The Vaccine Centre is a collaborative partnership of over 100 scientists hosted by the London School of Hygiene & Tropical Medicine that aims to improve human and animal health through vaccination. Specifically the Centre aims to develop new vaccines and evaluate their biological potential, to test new vaccines for safety, immunogenicity and efficacy, and to valuate and optimise vaccine programmes and policies. The Centre looks to achieve this by: forging scientific collaborations between scientists in complementary areas of discovery; encouraging synergistic thinking across the whole pathway of vaccine development and deployment, leading to better strategic planning for vaccine research; training the vaccine scientists of the future and teaching the scientific principles of vaccine discovery, clinical assessment and programme evaluation; and providing a hub to foster research networks, international partnerships, and meetings to tackle important challenges in vaccine science and policy. JOB DESCRIPTION Post: Project Coordinator Responsible to: Professor Anthony Scott Grade: PSP 5 The post-holder will be responsible for the management of the financial, administrative and communication aspects of the Health Protection Research Unit (HPRU) in Immunisation project as well as taking responsibility for the timely delivery of the project’s outputs and deliverables. In addition to this they are also responsible for providing administrative support for all projects under Anthony Scott, including some overseas projects and also including the Vaccine Centre, of which he is Director. Key responsibilities include: Managing all non-academic aspects of the HPRU in Immunisation, including assessing financial progress and negotiating changes in financial arrangements and payment plans with the funder (National Institute for Health Research) and partner organisation (Public Health England); Responsible for the timely progression and delivery of all deliverables for the HPRU in Immunisation according to agreed timetable; Attending monthly Theme progress meetings to assess progress of Themes and making decisions on remedial action where necessary; Managing budgets for the HPRU in Immunisation, across the three themes and formulating reprofiles where appropriate; Coordinating four research projects across three faculties and in two countries with a combined budget in excess of £10 million; Managing budgets for all projects, including monitoring income and expenditure against budgets and following up on any overspend or underspend; informing PI of decisions made by you and actions that will be taken and negotiating changes in payment schedules/profiles directly with funders where necessary; Monitoring partner organisation budgets and managing subcontractor reporting processes and other administrative requirements; Preparing financial reports and budget forecasts for all projects; Establishing and maintaining good working relationships with funders, individually negotiating with them on financial, contractual and administrative issues (and for example providing funders with budget and other reports) and taking responsibility for the smooth coordination of efforts towards project outcomes across institutions Generating weekly orders and quotations for the project site in Kilifi for procurement, (e.g. software licenses, computers) liaising with appropriate individuals in the School to order items and process payments; and using the Agresso finance system where necessary; Providing administrative support for all team members of all projects and the Vaccine Centre with regards to the organisation of travel and visa where necessary; Updating and developing the HPRU in Immunisation website and Vaccine Centre website with the assistance of the Vaccine Centre Communications Officer; Providing administrative support for new funding applications under Anthony Scott, including using the pFACT financing tool to create provisional budgets; Managing all aspects of the Vaccine Centre, including finances, communications and events and meetings organisation; Acting as a central point of contact for all non-scientific aspects of projects under Anthony Scott. Additional Information • • Undertaking other duties as requested by the Chair of Vaccine Epidemiology; Occasionally visiting overseas research programmes with other staff to provide admin and financial support. PERSON SPECIFICATION This form lists the essential and desirable requirements needed by the post holder to be able to perform the job effectively. Applicants will be shortlisted solely on the extent to which they meet these requirements. Job Title: Project Coordinator Department/Division: IDE Competency Education, Qualifications and Training Experience Evidence Higher education to degree level, or equivalent, or substantial relevant experience. Knowledge Personal Qualities Experience of promoting excellence in areas of administration and the provision of support services, including the setting of service standards and monitoring of performance; Proven relevant administrative and organisational experience, preferably in an academic environment or a related field; Proven project management experience, preferably in an academic environment; Experience managing projects involving multiple partners; Proven financial experience including monitoring and reprofiling budgets and preparing financial reports; Experience in the organisation of meetings and events; Proven experience of working effectively in a team; Experience using content management systems; Experience introducing administrative procedures and processes effectively; Proven experience with financial management software such as Agresso; Proven experience with project costing tools, such as pFACT. Understanding of the Higher Education sector; Financially literate with sound knowledge of budgeting methodologies and resource management concepts; Proven ability to receive, understand and convey complex information to help others understand; Proficient in using Microsoft Office packages including Word and Excel; Proven ability to assess priorities, manage a busy workload and meet deadlines. A high level of accuracy and attention to detail; Collaborative and flexible approach and ability to work well and effectively with colleagues from different institutions and in other countries; Ability to deal with issues in a proactive and creative manner; Display a professional attitude towards colleagues, students and others; Excellent written and oral communication skills in English. E-Essential: Requirement without which the job could not be done E/D E E E E E E E E D E E D E D E E E E D E E E D-Desirable: Requirements that would enable the candidate to perform the job well SALARY AND CONDITIONS OF APPOINTMENT The post is available from 1st August 2016 and is funded until 31st December 2017. Further funding may be available after this date. The appointment will be made on the School’s Professional Support Pathway Grade 5 scale £32,647 to £37,477 depending on qualifications and experience. The post holder will based full-time at the London School of Hygiene and Tropical Medicine, Keppel Street. The post will be subject to the LSHTM terms and conditions of service. Membership of the Universities Superannuation Scheme is available. ASYLUM & IMMIGRATION The School will comply with the Immigration, Asylum and Nationality Act 2006, which requires all employees to provide documentary evidence of their legal right to work in this country prior to commencing employment. Candidates will be required to bring their passport (and visa if applicable) to interview so that it can be copied and verified. This role does not meet the minimum requirements set by UK Visas and Immigration to enable sponsorship of migrant workers. Therefore we cannot progress applications from candidates who require sponsorship to work in the UK Further information about Certificate of Sponsorship and eligibility to work in the UK, can be found at: www.ukba.homeoffice.gov.uk/employers/points