Download flogap - Flinders University

Centre for University Teaching
Rm 1304, Level 1, Physical Sciences Bldg
Sturt Road, Bedford Park SA 5042
GPO Box 2100
Adelaide SA 5001
Tel: 08 201 2731
Fax: 08 8201 5169
[email protected]
ALTC GRANT APPLICATIONS:
INSTITUTIONAL TIMELINES AND STAGE GATE PROCESS
Round 1: Flinders University Lead Institution
Stage Gate 1 - Project Brief Due:
Stage Gate 2 - Project Proposal / First Draft Due:
Stage Gate 3 - Second Draft Due:
Stage Gate 4 - Final Application Due:
Endorsement by DVC(A):
ALTC Closing Date for Proposals:
Friday 12 November 2010
Monday 10 January 2011
Thursday 10 February 2011
Monday 14 March 2011
Thursday 31 March 2011
Thursday 7 April 2011
Round 2: Flinders University Lead Institution
Stage Gate 1 - Project Brief Due:
Stage Gate 2 - Project Proposal / First Draft Due:
Stage Gate 3 - Second Draft Due:
Stage Gate 4 - Final Application Due:
Endorsement by DVC(A):
ALTC Closing Date for Proposals:
Monday 7 February 2011
Thursday 19 May 2011
Monday 8 August 2011
Thursday 8 September 2011
Thursday 29 September 2011
Thursday 6 October 2011
Round 1: Flinders University Project Partner
Project Brief Due:
Final Application Due:
Endorsement by DVC(A):
ALTC Closing Date for Proposals:
Friday 12 November 2010
Monday 7 March 2011
Thursday 24 March 2011
Thursday 7 April 2011
Round 2: Flinders University Project Partner
Project Brief Due:
Final Application Due:
Endorsement by DVC(A):
ALTC Closing Date for Proposals:
Monday 7 February 2011
Thursday 1 September 2011
Thursday 22 September 2011
Thursday 6 October 2011
Notes for Project Partners:
The Stage Gate Process detailed below applies to applicants where Flinders University will be the
lead institution for the project. However, elements of the Stage Gate Process still need to be
considered by individuals intending to work collaboratively with another lead institution, in particular:
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Project Management
Ensure that budget, timeline, dissemination plan, project management, working group
membership, evaluation framework have been discussed and agreed to by all collaborators
Support from Head of School
A letter of support from your Head of School regarding requests for teaching relief or relief from
normal duties is required. A letter must be provided from each institution requesting teaching relief
or relief from normal duties
Support from Collaborators
A letter of endorsement from the DVC(A) must be obtained. Institutions cannot be listed as
partners in the absence of letters of endorsement
10% Infrastructure Levy
A maximum of 10% may be claimed towards institutional administration and overheads. This does
not include overheads associated with salaries. Flinders University requires the inclusion of the
10% levy on all ALTC Grant applications. This includes the Flinders component of a lead
institution’s budget (where Flinders is a collaborating institution). You need to be aware of your
lead institution’s policy on the infrastructure levy and inform them of the Flinders University policy.
Where they do not include the levy, you must obtain written authorisation from your Executive
Dean to waive the Flinders component of the Levy
Stage Gate 1
Project Brief
Stage Gate 2
Project Proposal
First Draft
Stage Gate 3
Stage Gate 4
Second Draft
Final Draft
Stage Gate 5
Submission to ALTC
Outcome
Follow-up
STAGE GATE 1 – PROJECT BRIEF: Applicant Details
Your Name
Faculty
Email
Phone
Grant Program Scheme
Program Priority Area
Project Title (15 words)
Key Words: To assist in analysis
and web searches please list key
descriptors/search words (20
word limit)
STAGE GATE 1 – PROJECT BRIEF: Requirements
Before submitting your 2 page Project Brief, please ensure that the Project:

Aligns with ALTC Priorities / Objectives
See: www.altc.edu.au
Benefits and contributes to the University, Higher Education and
Industry Sectors
Engages with relevant literature and identifies previously funded ALTC Projects if applicable
Proposes collaboration with other institutions/organisations and
these have been contacted to garner support
Notes: Methodology is not so important at this stage.
A detailed budget is not required yet but some indication of feasibility within ALTC funding
limits IS expected.
SUBMIT PROJECT BRIEF: Staff from the Centre for University Teaching will contact you
shortly to discuss your Project Brief.
STAGE GATE 2 – PROJECT PROPOSAL / FIRST DRAFT: Requirements
Your Project Proposal (first draft), should check/ confirm the following:

Application Requirements
The draft includes all the required components of an ALTC Grant Application incorporating a
10 page proposal plus required attachments
See: www.altc.edu.au/grants-how-to-apply
Support from Head of School
A letter of support from your Head of School regarding requests for teaching relief or relief
from normal duties is required. A letter must be provided from each institution requesting
teaching relief or relief from normal duties, including the lead institution
Support from Collaborators
The identification of collaborating institutions timeline, including the requirements for
provision of letters of support from collaborating institutions. Institutions cannot be listed as
partners in the absence of letters of endorsement
10% Infrastructure Levy
A maximum of 10% may be claimed towards institutional administration and overheads.
This does not include overheads associated with salaries. Flinders University requires the
inclusion of the 10% levy on all ALTC Grant applications. This includes the Flinders
component of a lead institution’s budget (where Flinders is a collaborating institution). You
need to be aware of your collaborating institution’s policy on the infrastructure levy. Where
they do not include the levy, you must obtain written authorisation from your Executive Dean
to waive the Flinders component of the Levy
Ethics
If it is likely your Project will require Ethics Approval, this needs to be acknowledged and the
appropriate contact needs to be made to commence the Ethics Approval process
SUBMIT FIRST DRAFT: Staff from the Centre for University Teaching and/or a member of the
College of Distinguished Educators will now undertake a comprehensive review of your draft,
checking for substantive quality and compliance with ALTC requirements. You will be
contacted to arrange a meeting to discuss feedback from this review.
STAGE GATE 3 – SECOND DRAFT: Requirements
You have worked on your First Draft, incorporating feedback and developing all
required components. Before submitting the Second Draft, you need to ensure the
following has been addressed/included:

Feedback
Stage 2 feedback has been addressed and, where feasible, incorporated into the application
Budget
Detailed budget is included and explanatory notes provided where necessary.
See Budget Instructions and Budget Template:
http://www.altc.edu.au/grants-how-to-apply
Timeline
The timeline should assume that the project will begin in the year in which funding is
approved, immediately after the funding agreement administration has been concluded. For
projects designed to go beyond 12 months the timeline should be developed around stages
with discrete staged outcomes and deliverables for each year of the project. Timelines need
to recognise the lead-up time required for large projects or those with a number of partners
to develop a shared language and local commitment. Careful consideration should be given
to the number and type of partners and their contribution to ensure the project is
manageable
Dissemination Plan
Your project should:
 establish a communication plan that includes regular communication with the project team,
institution, stakeholders, the ALTC and the wider national community
 ensure that evaluation is undertaken at multiple points throughout the project and is
understood and reported within an evaluation framework
Evaluation Framework
All projects provided with funding of greater than $120,000 must commission a formal
independent evaluation of the project. This evaluation should be factored into the budget
and the timelines for the project. A resource to assist with planning the evaluation of projects
is available on the ALTC website at:
http://www.altc.edu.au/extras/altcgsep/ index.html
Qualifications and Experience
The qualifications and experience of the project leader(s) and project team need to be
attached (limit three A4 pages). The statement on the project leader/s should include a list
of all current projects, research and fellowships, including the progress of any ALTC funded
activities involving the project leader, and an estimate of the time that the leader(s) can
contribute to the proposed project. Note the restriction on the number of ALTC grants and
fellowships for which individuals can take substantive responsibility
Institutional/ Industry Support
A letter of endorsement from the PVC/DVC (Academic), or equivalent, of partner
institutions is required as an attachment for collaborative projects
SUBMIT SECOND DRAFT: Staff from the Centre for University Teaching will conduct a final
compliance check against ALTC requirements, including the timeline, application format and
your dissemination plan. You will be contacted to arrange a meeting to discuss the feedback
from this review and your Final Application.
STAGE GATE 4 – FINAL DRAFT: Requirements
Before the staff from the Centre for University Teaching can submit your application
to the ALTC, conduct a final check to ensure the following has been included:

Letters of endorsement
Letters of endorsement from the PVC/DVC (Academic), or equivalent, of partner institutions
are included
Budget / Timeline / Dissemination
Budget, timeline, dissemination plan, project management, working group membership,
evaluation framework are all polished and confirmed by all collaborators
Qualifications / Experience
The qualifications and experience of the project leader(s) and project team need to be
attached (limit three A4 pages)
Design specifications
Applications which propose technological developments must submit design specifications
(limit one A4 page)
SUBMIT FINAL APPLICATION: Your application will now undergo a final proof read by staff in
the Centre for University Teaching and Flinders University endorsement will occur. Staff from
the Centre for University Teaching will progress your application to Stage Gate 5 and submit it
to the ALTC via its online grant application portal, forwarding copies of the complete
application by email to all project team members. You will receive an email confirming a
receipt of your application from the ALTC. The ALTC will inform you directly of the decision
regarding your application and staff from the Centre for University Teaching will contact you
within days regarding this decision to discuss any future requirements.