Download Case study - UK Registrars Group

Data Migration
& Information Management
with Royal Armouries Case Study
Ben Sullivan
Head of European Operations
KE Software an Axiell Group Company
Overview
What is Data Migration?
When does it occur?
Who’s responsible?
How is it done?
Why is it important?
Royal Armouries Case Study
(Better) Information Management
What is Data Migration?
• Not an automatic process
• Not a data cleanup exercise
1/12/06
1 December 06
December 1, 2006
12/1/06
1 December
Next Thursday
• A procedure to move data
When does it occur?
Configure EMu
Customise EMu
Migrate Data
Develop Reports
Configure Web
Configure Security
Configure Connections
Train Users
Who’s responsible?
Museum
Data managers & owners
Technical staff
Users
Supplier (Technical team)
How is it done?
Analyse
all data
sources
Create a
mapping
document
Acceptance
testing
Agree on
scope
& price
Fixes
Develop
migration
scripts
Final load –
Go Live!
Why is it important?
Save time & resources
User acceptance
Consistent data is useful ...
Reporting
Publishing
Sharing
Analysis
Why is it important?
Publishing
Why is it important?
Sharing
Structured data (successful data migration)
means you can share and link
information for wider access & portability
Case study: Europeana Portal
Royal Armouries
•
•
•
•
•
Large collections
Multiple sites
Web output
Lots of descriptive content
Two concurrent projects:
• WW1 commemorations
• EMu implementation
Royal Armouries
•
•
•
•
Data migrated from STAR
150,000 records
Fields re-purposed
Data structures inconsistent
Royal Armouries
• Data is live
• Web roll-out underway
• EMu DAMS roll-out underway
• Final user training scheduled
• Planning for future collection projects
Royal Armouries
Training
Reports 11%
1%
Project
Management
14%
Budget per Deliverable
(excluding Licence, Support & Travel)
Data Migration
35%
Installation
6%
IMu development
21%
EMu
development
12%
Royal Armouries
Training
10%
Reports
1%
Time spent per Deliverable
(excluding Licence, Support & Travel)
Project
Management
17%
Data Migration
48%
Installation
3%
IMu development
9%
EMu development
12%
Better Info Mgt - Workflows
Capture content through workflows
Promote the benefits to staff, Raise the profile with management,
Ensure it is a day to day task - workflow, Prevent a future backlog
Photograph
Import
Organise
DAMS
Publish
Requests
Case study:
University
Of St. Andrews
Photographic
Archive
Better Info Mgt - Technology
Capture content through new technologies
Applications configured
for the task
Better tools to reduce
need for back capture
Different devices
Flexible technology
Case study: Natural
History Museum, London
Ben Sullivan
[email protected]