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PSA PASEFIKA THINGS TO DO! As Pacific Island members of PSA, the committee is asking you all to consider and act on the following tasks: 1. Read the mission statement for PSA Pasefika. Tell us if you endorse the mission statement and/or make further comment. 2. Endorse or comment on the work so far by the interim committee of PSA Pasefika. This will help to guide us into the next stage of our work to set up our network. 3. Email your comments to PSA organiser Stella Teariki [email protected] PSA Pasefika met as a national group for a 2 day Fono in Auckland on 17/19 July. The participants had two very full days and a lot of work to get through. The decisions made were very constructive for the future of PSA Pasefika and we acknowledge all those who participated in some very thought provoking discussion. The national committee consists of the following people: Sau Kraay ACC Marjorie Leatua West Fono Trust Faama Viliamu Manukau City Council Caroline Mareko (Convenor) Ministry of Education Priscilla Pritchard Ministry of Social Development Brian Palalangi (Convenor) Land Transport NZ Tennile Tukuitonga Auckland City Council George Cummings NZ Defence Force Makerita Tusa Inland Revenue Ulamila Gada Ministry of Social Development Katalina Semisi Ministry of Social Development Tea Roache-Malo Department of Corrections Peata Keti Ministry of Education Mina Noema Ministry of Justice Cherly Talamaivao Waitakere Pacific Board Inc. Duane Leo (Organiser) PSA Stella Teariki (Organiser) PSA Linda Holt (Organiser) PSA Amy Lautogo (Organising Admin) PSA Tuau Auvaa (Online Organiser) PSA Auckland Auckland Auckland Wellington Christchurch Auckland Auckland Wellington Auckland Auckland Wellington Auckland Auckland Auckland Auckland Auckland Wellington Auckland Wellington Wellington As with the regional Fono the committee went over the background to PSA Pasefika and the various papers that have been presented to the PSA Executive Board and CTU Biennial Fono. The spheres of influence within PSA was to highlight where Pacific Island members sit within the PSA in relation to their own membership and the decision making process involved within PSA structures. Based on the work already done within each region (Auckland, Wellington and Christchurch) the group worked on those matters which were important to setting up our committee. 1 How do we make PSA meaningful / relevant within our organisations: OPERATIONS Need to identify where our PI people are within our workplaces and then identify who are PSA members. Engage and communicate with PSA members through a number of means (using internal Pasefika networks, regular staff meetings, engagement at the management level and further processes to be developed particularly around new members, PSA journal, Noticeboard, word of mouth and various media agencies). Recruitment – more Pasefika members and more Pasefika delegates getting access into workplace delegate structures. Also, getting Pasefika delegates into training and into governance structures within the PSA. Establish the Pasefika committee within the PSA. COMMUNICATIONS Pasefika page in journal Komiti Pasefika on the PSA website Update PI members in database (contacts/ distribution list/ delegates list) Define and develop a clear structure and strategy for communication which means that we can easily disseminate info and make sure that it is relevant information and can be accessed on both a regional national structure. Communicate in different languages Involve all stakeholders Building a profile and building credibility Identify relevance of PI members in PSA Identify points of difference Clear mission statements and a statement of intent Clear vision Refer to PSA rules Developing branding and marketing NETWORKING Ongoing networking support through a communications strategy Having the right buy in from managers through building a rapport, keeping them informed so that we cultivate a healthy relationship. Pacific training for delegates Directory and updated membership lists Foundation leadership group Youth activity within the PSA Building internal networks with PI and then broadening out to wider sector. Regular meetings to support networking. Long Term goals Working further with: 2 Communications strategy Youth networks Regular meetings and feeding into organisations structure and programmes. New immigrant interactions initiatives. The group work placed emphasis on how we can put the above into action. The group identified where there was a requirement for immediate action and the ideas around these actions. GROUP WORK IMMEDICATE ACTIONS People of action rather than words Mission statement/Vision Action plan/ timeframe/ objectives Resources Communications update and networking Implement, identify strengths and actions, Use SWAT. To identify relevant issues that is affecting members and contributes to strategic plan and provides leadership to the PSA. SMART plan. Elect convenors recognition of role of delegate in the workplace establishing structure database directory objectives need to be realistic and support the mission statement Money allocation, networking with other organisations, Using everyday community arenas, expo, Polyfest, Pasefika. Members Delegates PSA assistance Workplace support Festivals, email, BEBO, updated website, PSA journal and union news Community leaders (through Church’s etc) Regular meetings Contact details of interim committee to be circulated Email circuit established through convenors Minutes and other relevant info to be circulated to interim committee. Interim committee set up meetings in regions prior to August meeting. Update to Pasefika members within our workplaces, networks, sectors, PSA. The proposed structure of the committee required a lot of discussion. Also within this discussion is the ability to identify how the PSA will be structured. The PSA is currently reviewing its structures and this will be discussed further at PSA Congress (22-26 September 2008). The group had decided on one way to structure itself based on information fed back from the Executive Board. It was suggested to have representation based on four areas as follows: Proposed PSA Pasefika structure: Area 1: Area 2: Area 3: Area 4: Northland and Auckland through to the Bombay hills 5 representatives Waikato and midlands region 2 representatives Wellington and Lower North Island 3 representatives Encompassing the whole South Island 2 representatives Election of committee: The group acknowledged that although the above is a recommended structure we don’t have the geographical representation within the group as it stands. Therefore was decided that an interim national body be established to set up PSA Pasefika 3 strategy over the course of 6 – 12 months after which, should the proposal be endorsed by the PSA Executive Board implementation would occur nationally. The entire group was confirmed as the national body in the interim period (6-12 months). Co-Convenor roles: Discussion around the importance of establishing leadership roles within the national body. Recognising that this is an interim committee it was decided to elect two interim co-convenors to provide this leadership role. Nominated: Caroline Mareko Nominated: Brian Palalagi Both nominations were accepted and unopposed. It was agreed that through the nomination process on the day Caroline Mareko and Brian Palalagi to be the convenors of PSA Pasefika. Development of Mission Statement: The convenors led the discussion around a mission statement for PSA Pasefika. The group agreed on the following mission statement. “Build, strengthen and influence ‘Pasefika for Quality’ to champion and celebrate the interests of Pasefika” The group brainstormed the mission statement and believe that the above is reflective of what we are trying to achieve as a functional committee. Any comments from members is welcome on this mission statement and can be sent through to Stella Teariki (PSA Organiser) at [email protected]. The committee have established a time frame to complete tasks and will be holding another national Fono in Auckland on 10/11 October 2008. If you have any input or comments to make about the work so far please contact Stella Teariki. August Discussion amongst regions about progress and discussion to take to national Fono September 23/24 PSA National Congress Mid-September DRAFT paper to be circulated July October National body meets to establish structure and board paper National Fono held 17/18 July December 4 Executive Board meeting 2 December. Report back to group. November Finalised board paper sent to National Secretariat by 7 November