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Annex 1
Terms of Reference
Individual Consultant for National Project Management Specialist
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A. Project Title: RBAP Pipeline Development and Innovation (Youth Action for SDGs)
B. Project Description
The project aims to socially and economically empower young men and women in entrepreneurial skills,
confidence building, and empowering skills necessary to improve their access to productive resources and
sustainable income potential as well as better engagement in development processes. Entrepreneurial
training and incubation will be systematically linked and integrated with other complementary interventions
such as access to markets, finance, appropriate technology, entrepreneurship development and follow up
technical assistance, advisory services, and referral. This project is also aim to empower youth to have
meaningful voice and participation in decision making processes in local and national level.
The project involves strategic partnerships with private sectors, government authorities, local leaders and
community, civil societies and relevant institutions, thus, it will contribute to strengthening their capacity as
responsible service providers, facilitators and advocacy actors. The project will operate in the One Stop Shop
centre in the capital city which connects to regional/municipals centres/hubs.
This project has two main components:
I.
Entrepreneur development and toolbox
 A one-stop-shop centre, a physical space to engage youth in various innovative and
empowering activities such as training, incubation, and technical and advisory support necessary
for youth to start and grow their business.

Web-based and mobile application toolbox, a collection of independent resources that can
assist youth in formulating their business ideas or locating the resources they need to grow their
business, and access job opportunities. It will be supported with a mobile apps for youth to
access new financial opportunities (Financial Apps), and jobs opportunities (Jobs apps).

Timor-Leste e-commodity and services market, an electronic marketplace which will serve as
an innovative tool to contribute to the domestic and foreign trade capacity of Timor-Leste. The
initiative aims at linking farmers and youth entrepreneurs with market opportunities in the
agricultural and tourism sector.
II. Amplifying youth voices and participation
 Civic Empowerment, a capacity building initiative to enhance the leadership qualities, civic
awareness, and engagement of youth suco council members and youth emerging leaders in
decision-making, policy formulation, and national SDG implementation.

E-voice platform for youth suco council members and youth to connect and share knowledge,
experience, and best practices which can lead to improved knowledge, confidence, and
participation in development processes.
C. Scope of Work
The consultant will work under the overall supervision of the Country Director and the Head of
Communication and Management Support Unit, and the Project Manager to perform the following
tasks/activities:
Overview of Project and Strategic Approach:
i.
ii.
Review and become familiar with the youth related development plans, national development plan,
and sectorial policies and strategies related to private sector development and economic
diversification. Also,
Become fully familiar with and knowledgeable about the project, its objectives and strategy and the
work plan.
Technical Support:
i.
ii.
iii.
iv.
v.
vi.
vii.
Assist Project Manager in developing the entrepreneurship development and toolbox strategy, and
and developing the ToRs and Memorandum of Understanding (MoUs) of the trainers and
implementation partners to execute the youth entrepreneurship programme;
Assist the Project Manager to finalise, validate, and translate training materials and contribute in
preparation and facilitation of trainings
Contribute in preparation of post-training programmes and adaption and utilization of existing
training materials relevant to youth enterprises;
Facilitate procurement of required inputs for training and post-training support in line with the plan;
Provide technical assistance to youth and implementation partners in access to market, financial
services, and other relevant information necessary for youth to start or grow business;
Facilitate exchange visits and networking between youth and the private sector, and networking
between youth entrepreneurs to enabling sharing of knowledge and experience.
Assist in the development and management of e-commerce websites and applications including
development of content and translation, promoting its use by potential suppliers and buyers.
Liaison, Coordination and Partnerships:
i.
ii.
iii.
Assist Project Manager and consultant to develop partnership engagement strategy, mapping of
potential partners, and build active partnerships and networks with key actors including
government offices, Chamber of Commerce, and other private sector entities, industries and
commercial entities for market access, and collaboration with the project;
Coordinate with the UNDP Country Office, as necessary, the preparation of, MoUs/Agreements with
government, private sectors and other partners to ensure implementation and monitoring of
results;
Coordinate with the UNDP Country Office, as necessary, the preparation of,MoUs/Agreements with
large enterprises, industries for market access, and follow up on MoUs/agreements for satisfactory
completion.
Monitoring and Reporting:
i.
ii.
iii.
Regularly monitor project implementation, prepare monitoring and project reports as required,
and provide inputs for reporting and communication of the progress and best practices;
Monitor the work of the international consultants and implementation partners to ensure quality
delivery of technical and advisory services;
Perform other related duties as assigned by the Project Manager.
D. Expected Outputs/Key Deliverables and Timeframe
The successful individual consultant is expected to deliver the following outputs/key deliverables within
eight months (150 working days) of the assignment.
Deliverables/ Outputs
Youth entrepreneurship development
strategy/plan (incl. schedule of activities at
the one-stop-shop center) developed
Established partnership with public and
private sectors and its MoU drafted
Ensure that English and Tetum version of
training and business incubation materials
translated and proved read
Preparation and facilitation of
trainings/activities/events
(evaluation/feedback report)
Estimated
Duration to
Complete
3 weeks
Target Due
Dates
End May
3 weeks
End May
2 weeks
End of June
Ongoing
Procurement of inputs necessary for project
implementation
3 Weeks
At least
once/month
(until Dec
2017)
End of June
Web-based and mobile application for
entrepreneurship toolbox (incd. financial and
jobs application) established and
operationalized
3 weeks
End of August
Social Good Summit event and partnership
engagement events facilitated
3 weeks
Once every
quarter
E-Commerce and services and E-Voices
platform developed and operationalized
6 weeks
End of August
Project M&E plan developed and shared with
project team
1 week
End of May
Monthly AWP monitoring report and
Quarterly project progress report submitted
Ongoing
Monthly and
quarterly
Review and
Approvals Required
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Project Manager,
Country Director
and Head of CMSU
Annual project progress report elaborated
and draft submitted
4 weeks
By the end of
December
Project Manager,
Country Director
and Head of CMSU
E. Institutional Arrangements
Under the supervision of the Country Director and Head of CMSU, and Project Manager, the consultant
provides ongoing technical, coordination, supervision, and monitoring to ensure implementation of the
project and delivery quality results.
The contractor will produce monthly progress reports regarding the pertinent activities and the
deliverables/outputs.
F. Duration of Work
The successful individual consultant is expected to perform the above mentioned outputs/key deliverables
within 8 months (150 working days) of the assignment. He/she is expected to start on the 15th of May 2017
and all outputs have to be delivered by the 31 of December 2017.
G. Duty Station
The main duty station will be Dili. The consultant must be available for regular meetings with the CMSU unit
and other meeting with the Programmes and Country Director when required.
H. Qualifications of the Successful Individual Contractor
a) University degree in project management, development studies, international development or
similar field.
b) A minimum of two years’ experience in the areas of project management, economic development,
monitoring and evaluation or programme development/implementation
c) Experience in the usage of computers and office software packages, website and mobile
applications
d) Techniques and accepted practices of research, writing, and reporting
e) Familiarity with UNDP systems, reporting requirements and programme management approach is
an advantage
f) Team player, able to work respectfully and cooperatively with colleagues of different national and
cultural backgrounds
g) Native Tetum speaker and fluency in oral and written English is a must
I.
Scope of Price Proposal and Schedule of Payments
Lump Sum Contract
The Financial Proposal must be expressed in the form of an all-inclusive1 Lump Sum Amount, linked to the
Expected Outputs and Deliverables, supported by a breakdown of costs as per the template provided by
UNDP. Under the lump sum approach, the contract price is fixed, regardless of changes in the cost components
or duration of the assignment.
Schedule of payments
1. 20% of payment upon completion of the following by June 2017
 Youth entrepreneurship development strategy,
 Signed MoU with public and private sectors,
 At least one events organized including donor/partners engagement event organized.
 Procurement of inputs,
 Submission of monthly AWP monitoring report
2. 15% of payment upon completion of the following by July 2017
 English and Tetun training and incubation materials,
 At least one trainings/events including pre-test and post-test to assess improvement of
knowledge/capacity per month
 Submission of monthly AWP monitoring report and 1st quarterly report,
3. 15% upon completion of the following by August 2017
 Web-based and mobile application for entrepreneurship toolbox,
 E-commerce and service website and apps,
 E-voices platform,
 At least one events organized including donor/partners engagement event organized
 and submission of AWP monitoring report
4. 15% upon completion of the following by September 2017
 Pre-testing and launching of online platforms: e-commerce, e-voices, and entrepreneurship
toolbox),
 At least one trainings and other relevant activities,
 Social Good Summit event,
 and submission of AWP monitoring report (End of September)
5. 15% upon completion of the following by Oct 2017
 At least one trainings/learning sessions/incubation including pre-test and post-test to assess
the improvement of knowledge and capacity
 Promoting the use of online platform by suppliers and buyers
 Submission of monthly AWP monitoring report and 2st quarterly report,
6. Final payment - 20% of payment upon completion of the following by Dec 2017
 At least one trainings, incubation, and events at the centre,
 At least one donor/partners engagement event organized, and
 Submission of final Project Report,
1
The term “All inclusive” implies that all costs (professional fees, travel costs, living allowances, communications, consumables, etc.)
that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal
I. Recommended Presentation of Offer
Interested individual consultants must submit the following documents/information to demonstrate their
qualifications:
a) Dully accomplished Letter of Confirmation of Interest and Availability using the template provided
by UNDP (to be downloaded from the procurement notice link);
b) Personal CV or P11, indicating all past experience from similar projects, as well as the contact details
(email and telephone number) of the Candidate and at least three (3) professional references; and
c) Financial Proposal in the template provided by UNDP (to be downloaded from the procurement
notice link).
J. Criteria for Selection of the Best Offer
Cumulative analysis OR combined scoring method
The applications will be evaluated using weighted scoring method, where the award of the contract
should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial
criteria specific to the solicitation.
* Technical Criteria weight; 70%
* Financial Criteria weight; 30%
Only candidates obtaining a minimum of 49 points of the technical criteria will be considered for the
Financial Evaluation.
DETAILED EVALUATION CRITERIA
A. Technical Criteria
Weight
Max. Point
70%
70
University degree in project management, development studies, business
management or other relevant areas.
15
15
YEARS OF EXPERIENCE:
At least of two years’ experience in programme/project management,
preparation, economic development or other development related fields.
15
15
Experience in the usage of computers and office software packages, and
website and mobile applications
10
10
10
10
10
10
10
30%
10
30
EDUCATION:
Techniques and accepted practices of research, writing and reporting
Familiarity with UNDP systems, reporting requirements and programme
management approach is an advantage
LANGUAGE(S) REQUIRED:
Native Tetun speaker and fluency in oral and written English is a must
B. Financial proposal
K. Approval
This TOR is approved by: [indicate name of Approving Manager]
L. Annexes to this TOR
ANNEX 1- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS