Download October 14, 2014 - Elmdale Tennis Club

Meeting Minutes
Elmdale Tennis Club Board Meeting
October 14th 2014, 7:00 pm
Attendees: Darcy Gillespie, Greg MacDougall, John Topping, Matt McKinnon, Saruul Ayurzana ,
Vanessa House Milley
Absent: Mark Brooks, Nigel Parker
1. Board Positions:

Signing Officers were selected as follows:
Greg MacDougall
John Topping
Nigel Parker
Saruul Ayurzana

Action Item:
John to email Lenka Mach, 2014 Treasurer, and copy Saruul, to make an appointment at TD
Bank to update list of signing officers.

Board positions were selected as follows:
President: John Topping (and interface with pros)
Vice-President: Darcy Gillespie (lead on Kids camps)
Treasurer: Saruul Ayurzana
Secretary: Vanessa House Milley (support on kids camps)
Director: Greg MacDougall (support on camps and pros)
Director: Mark Brooks (lead on Social Activities)
Director (and Past-President): Nigel Parker (support on social activities)

Action Item:
Matt to update Board list on the website
2. Club Closure:

Board voted to close clubhouse after Monday, October 20th, 2014. The closing date could
be extended at the last minute if the weather improves. Courts will remain open as weather
permits, and lights can be turned on during nice evenings.

Action Item:
Matt to email members (also via website and Twitter) to alert them of clubhouse closure
and send out code for combination lock (email only!) to enter courts.
3. Priorities for 2015:
Camp Pre- and Post- Care:

Action Item:
Matt to ask Rob to add button on website to allow online payment for pre- and post- camp
care for 2015 season.
Camp Payment and Registration:
Board set a goal of having on line payment operational for 2015 camps as of January 1, 2015.

Action Item:
Matt to communicate this to Rob.
Facebook and Twitter:
Board voted to combine Facebook and Twitter functions. Matt to run both starting in 2015
season.

Action Item:
Greg to communicate decision with Patti, who managed Facebook page in previous years.
Club Brochures:
Board voted not to mail out brochures to members for 2015 season (unless Marcos offers to
mail free of charge through Tommy & Lefebvre, Sporting Life, Kundstaadt, etc) . Promotion
mainly to be done electronically.

Action Item:
Matt to update brochures and have copies available at the clubhouse.

Matt briefly outlined several other priorities for 2015, especially for court maintenance and
quality. Priorities list to be discussed in detail at the next Board meeting.

NOTE: Future meetings to be held on Wednesday evenings.
Next Meeting:
Wednesday, November 19th, 2014
7:00 pm
Whispers Pub, 249 Richmond Road