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Transcript
Asset Management Policy Policy - CP031 Prepared Reviewed Approved Manager Asset Asset Management Council Services Steering Group Trim File: 18/02/01 Document Owner: Manager Asset Services 1. Date April 2015 Council Minute No. 2015/0083 To be reviewed: February 2018 Review Frequency: 3 Years The purpose of this policy is To set guidelines for implementing consistent Asset Management processes throughout Mildura Rural City Council. 2. Policy Statement To manage Council assets so they provide the agreed level of service to meet community’s needs in a financially sustainable manner and to support the achievement of Council’s adopted vision and Long Term Strategic Planning. To implement Asset Management best practices across all areas of the organization ensuring the Lifecycle management of assets in line with Council’s agreed levels of service. 3. Principles Councils Asset Management Policy will: ensure Council assets are fit for purpose in accordance with its long term strategic direction; ensure that Council’s services and infrastructure are provided in a sustainable manner, with the appropriate levels of service to residents, visitors and the environment; safeguard Council assets including physical assets and employees by implementing appropriate Asset Management strategies and appropriate financial resources for those assets; create an environment where all Council employees take an integral part in overall management of Council assets by creating and sustaining an Asset Management awareness across the organisation through training and development; meet legislative requirements for asset management. ensure resources and operational capabilities are identified and responsibility for Asset Management is allocated; and demonstrate transparent and responsible Asset Management processes that align with demonstrated best practice. Asset Management Policy Page 1 of 3 CP 031 4. Who is responsible for implementing this policy? Council is responsible for adopting the policy. The Chief Executive Officer has overall responsibility for ensuring the development of the Asset Management Strategy, Plans and Procedures and reporting on the status and effectiveness of Asset Management within Council. The Asset Management Steering Group is responsible for high level implementation and monitoring of Asset Management practices within Council. 5. Definitions Asset A physical item that is owned or legally controlled by Council, and provides or contributes to the provision of service to the community (in this context excluding financial, intellectual, and non-tangible assets) and has an economic life of greater than 12 months. Asset Management The combination of management, financial, economic, engineering and other practices applied to physical assets with the objective of providing the required level of service in the most cost-effective manner. Asset Management Strategy Long-term optimised approach to management of assets, derived from, and consistent with, the organisational strategic plan and the asset management policy Asset Management Plan (AMP) A plan developed for the management of one or more infrastructure asset groups that combines multidisciplinary management techniques (including technical and financial) over the lifecycle of the asset in the most cost-effective manner to provide a specified level of service. Level of service The defined service quality for a particular activity (i.e. Roads) or service area (i.e. buildings) against which service performance may be measured. Service levels usually relate to quality, quantity, reliability, responsiveness, environmental acceptability and cost. Lifecycle The cycle of activities that an asset (or facility) goes through while it retains an identity as a particular asset i.e. from planning and design to construction, through routine maintenance and renewal to eventual decommissioning or disposal. Asset Management Policy Page 2 of 3 CP 031 6. Legislation and other references 6.1 Legislation For further information related to this policy see: 6.2 Local Government Act 1989 Documents This Policy is implemented in conjunction with the following documents: 6.3 MRCC Asset Management Framework MRCC Asset Management Strategy (under development) MRCC Asset Management Guidelines (under development) International Infrastructure Management Manual (2011) Australian Infrastructure Financial Management Guidelines (2012) Risk Assessment Reference Please tick the corporate risk(s) that this policy is addressing. Risk Category Risk Category Asset Management Committees Compliance – Legal & Regulatory Contract Management Contract Tendering & Procurement Corporate Governance Environmental Sustainability Asset Management Policy Financial Sustainability Human Resource Management Leadership & Organisational Culture Occupational Health & Safety Organisational Risk Management Project Management Public Image and Reputation Page 3 of 3 CP 031