Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
South Lanarkshire Council Community & Enterprise Resources Competence Based Job Profile – Fleet Co-ordinator Job Context Designation: Fleet Co-ordinator Service: Land & Fleet Services Section: Reports to: Fleet – Senior Manager Grade Band: Grade 3, Level 8 SCP: SCP 75-80 Date: June 2017 Job Family: Fleet Services Overall Purpose Purpose of the Job: To assist the Fleet Manager with the management and development of Fleet Services ensuring that high quality customer focussed support is delivered to agreed performance standards in the delivery of the service. Main Accountabilities of the job: To assist in the implementation of the Council’s policies and programmes in relation to transport operations. Manage systems for monitoring the fleet including casual and contract hire, fuel and tyre usage, insurance claims and provision of accurate management information. In conjunction with internal and external customers agree service schedules and monitor compliance with policy initiating corrective action as required. Manage and control the vehicle delivery and disposal process in liaison with service users ensuring compliance with audit requirements. Effectively manage the Council’s fleet in compliance with legislation governing the safe operation of vehicles and ensuring the Council operates in accordance with the terms of its Operators license. Assist in the research, negotiation, and evaluation of transport contracts with external suppliers to achieve the highest possible standard of service and value for money (in terms of vehicles/plant procurement) Recruit and effectively manage and develop staff. Assist in the preparation and implementation of a service plan for the transport service, which reviews needs, requirements, objectives and performance, assists in the implementation of best value, and sets out a forward programme of key tasks for all aspects of the service. Assist in the technical, strategic and financial planning of the procurement, management, and maintenance of the Council’s vehicles, trailers, plant and equipment. Provide a responsive, effective and efficient vehicle maintenance and fleet management service including advice to the Council within a changing economic and legislative environment (management of the O Licence) Job Competencies/Level Decision Making and Judgement Level 2 Can demonstrate ability to make effective decisions in relations to Fleet Management and applies judgement and experience when making those decisions within there areas of responsibly in respect of staffing, income and expenditure using local knowledge and experience taking account of legislation, business direction and council Policy. Assist and lead on projects and initiates decision making to their level of responsibility and reporting progress and outcomes to the Fleet Manager. Knowledge and Experience Level 2 Knowledge and understanding of current business practices within the industry including current legislation in relation to all aspects of fleet management. Demonstrates sound managerial experience (especially in relation to fleet management and budgetary control). A detailed knowledge of UK Fleet and transport legislation and how these are implemented as well as detailed knowledge of DVSA regulatory requirements, specifically regarding O licences and Fleet Management activities. Communication Level 2 Ability to produce complex written communication, reports, minutes and briefing notes for Senior Management. Can demonstrate effective verbal communication, either face to face or on the telephone. Ability to hold effective meetings, team briefs, PDR to ensure that staff under their supervision are kept up to date with relevant changes to policy/procedures. Anticipates how others will respond Planning and Organizing Level 2 Can demonstrate the allocation, planning and controlling of resources (staff, equipment and materials) to ensure service provision and meet service level agreements taking into consideration legal requirements and service specific targets. Able to work on own initiative while attending sites and conducting Fleet Compliance Audits in ine with Council policies and procedures and transport legislation. Core Competencies Co-operating with Others Level 2 Has the ability to get the best out of individual members of staff by allocating tasks according to individual strengths and weaknesses. Addresses areas for development. Ensures that team members are allocated an equal share of the workload. Always considers service provision, although shows flexibility in the authorisation of work patterns/holiday entitlement. Realises the importance of and encourages effective liaison with other departments/sections. Ensures that individuals are aware of how their own performance contributes to the team/department/ organisation as a whole. Equal Opportunities Level 2 Good understanding of relevant legislation codes of practice and related Council policies and strategies e.g. Race Relations (Amendment) Act 2000 and Council Race Equality Scheme. Able to challenge behaviours, which do not reflect Council's values and those of Equal Opportunities Policy e.g. as set out in Dignity at Work Policy. Identifies actual/potential barriers to fair and accessible services and participates in developing initiatives to overcome these. Contributes to the development of systems to monitor and evaluate the impact of services or identified group’s e.g. disabled/older people, ethnic minority community. Personal Initiative & Drive Level 2 Actively pursues own development of knowledge, skills and abilities and encourages the development of others. Displays initiative and forward thinking in all areas of work and seizes opportunities to positively influence situations. Customer Care Level 2 Has the ability to get the best out of individual members of staff by allocating tasks according to individual strengths and weaknesses. Addresses areas for development. Ensures that team members are allocated an equal share of the workload. Always considers service provision, although shows flexibility in the authorisation of work patterns/holiday entitlement. Realises the importance of and encourages effective liaison with other departments/sections. Ensures that individuals are aware of how their own performance contributes to the team/department/ organisation as a whole. Working Safely Level 2 Has the ability to carry out workplace risk assessments. Is aware of any potential risks and if the procedures to be followed to resolve any issues. Ensures that staff under their supervision adhere to health and safety procedures and that the appropriate action is taken to deal with and report any accidents/incidents. Management Competencies Managing Change Level 1 Has the ability to cope well with and adapt to change. Demonstrates a flexible approach to new ideas and welcomes changes that will improve performance. Encourages staff under their supervision to accept change and methods of improvement. Has the ability to plan for change and to implement procedures to accommodate any changes to policy or working practices. Managing Resources Level 1 Has the ability to manage all resources at their disposal to provide an effective delivery of service. Ensures that staff under their supervision are aware of procedures to be followed with regards to use of plant and or fleet. Is aware of financial restraints and of the need to operate within set budget requirements Managing People Level 2 Has the ability to manage and develop staff to achieve the best possible individual and team performance. Motivates and encourages staff under their supervision. Has experience of successfully recruiting staff. Ability to deal effectively with disciplinary/grievance/attendance issues. Can demonstrate ability to identify individual and team objectives and provide training and support to achieve these. Other Technical Requirements Fleet compliance experience in a similar fleet or transport industry role Hold a Certificate of Professional Competence in National Road Haulage, or equivalent Have a detailed knowledge of VOSA / DVSA regulatory requirements regarding O Licences and Fleet management Hold a recognised vehicle engineering vocational qualification, such as a HNC in motor vehicle technology or equivalent Have a full UK driving licence preferably with category C