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MANUAL PROCEDURES EQUIPMENTS LOAN AND RETURN STATISTIC AND QUALITY ENGINEERING LABORATORY INDUSTRIAL ENGINEERING FACULTY OF ENGINEERING BRAWIJAYA UNIVERSITY 2015 MANUAL PROCEDURES EQUIPMENTS LOAN AND RETURN STATISTIC AND QUALITY ENGINEERING LABORATORY INDUSTRIAL ENGINEERING FACULTY OF ENGINEERING BRAWIJAYA UNIVERSITY Document code Revision Date Proposed by : : : : 00607 060xx 0 October, 25th 2015 Head of The Laboratory ttd Controlled by : L. Tri Wijaya Nata Kusuma, ST., MT. Manager Representative(Secretary of The Departement) ttd Approved by : Arif Rahman, ST., MT. Head of the Departement of Industrial Engineering FTUB ttd IsharditaPambudi Tama, ST.,MT.,PhD TABLE OF CONTENTS Table of Contents .................................................. ...............................................................i 1. Objectives ....................................................................................................................... 1 2. Scope .............................................................................................................................. 1 3. Definition........................................................................................................................ 1 4. Related Parties ................................................................................................................ 1 5. Terms and Conditions Applied....................................................................................... 1 5.1 Terms ........................................................................................................................ 1 5.2 Conditions ................................................................................................................ 1 6. Equipment Borrowing Procedure ................................................................................... 2 6.1 Procedure .................................................................................................................. 2 6.2 Flowchart .................................................................................................................. 4 7. Equipment Return Procedure ......................................................................................... 5 7.1 Procedure .................................................................................................................. 5 7.2 Flowchart .................................................................................................................. 5 1. Objectives a. To explain Procedure of Laboratory’s equipments Loan and Returnin Statistic and Quality Engineering Laboratory b. To ease the controlling of equipments in Statistic and Quality Engineering Laboratory 2. Scope Started fromthe loan of laboratory’s equipmentby users untilthe laboratory’s equipmentcan be loaned by users. Users are people who borrow laboratory’s equipments. 3. Definition The loan of Laboratory’s equipmentsis one of the available facilities in Statistic and Quality Engineering Laboratory. 4. 5. Related Parties a. User/ loaner b. Statistic and Quality Engineering Laboratory c. Head ofStatistic and Quality Engineering Laboratory Terms and ConditionsApply 5.1 Terms The applied requirement is thepresence of laboratory’s equipmentsloan guarantee using user’s identity card(user’s KTM, KTP,or SIM). User’s identity cardwill be detained as long asthe equipment is loaned by the userand will be returnedafterthe return of laboratory’s equipment.Besides,Laboratory’s equipment loanhas to use an official letterfrom the related authoritieswith the signature of the responsible agency or activity addressed to the Head of Statistic and Quality Engineering Laboratory which have received ACC from the Head of Statistic and Quality Engineering Laboratory. 5.2 Conditions The applied conditions are: a. Laboratory’s equipment is loanedaccording to those in the loan permission letter. b. Duration of laboratory’s equipment loanis according to those in the loan permission letter. c. Assistants of Laboratoryserve the loan and return of Laboratory’s equipmentson active days, starting at 09.00 – 15.00 WIB d. If the return exceeds the permitted loan duration without any confirmation to the Laboratory’s assistant,the user will be fined. Fine as much asRp100.000,/equipment/day. 6. SQE’s Equipments Loan Procedure 6.1 Procedure a. Start b. User writes an official equipment loan permission letter with the signature of the chief executive or person in charge of the activity to the Head of Statistic and Qual\ity Engineering Laboratory (SQE) TI-UB. c. Permission letter made by the user then submitted to the Assistant of Statistic and Quality Engineering Laboratory (SQE) TI-UBto be coordinated whether the requested equipment is used on the loan period. d. If the requested equipment is used by the lab, the loan permission letter will be returned to the user in order to change the loan period or the loan will be cancelled.If the requested equipment is not used by the lab,the loan permission letter will be returned to the userin order to continue submission to the Head of Statistic and Quality Engineering Laboratory (SQE) TI-UB. e. After submitting the loan permission letter to theHead of Statistic and Quality Engineering Laboratory (SQE) TI-UB, if the Head of Statistic and Quality Engineering Laboratory (SQE) TI-UB does not give ACC,back to step 1. If the Head of Statistic and Quality Engineering Laboratory (SQE) TI-UB gives ACC, continue to step 6. f. Submitting the loan permission letter which has been ACC by the Head of Statistic and Quality Engineering Laboratory (SQE) TI-UB to the Assistant of Statistic and Quality Engineering Laboratory (SQE) TI-UB. g. User leaves an ID card (valid KTM/SIM/KTP) and the contact of user and person in charge of the activity. h. Assistant takesthe requested equipment. i. User and Assistant check the condition of the requested equipment. j. User receive the permitted equipmentin terms of the equipment return must in the same condition as the one early loaned. k. Finish. 6.2 Flowchart 7. SQE’s Equipments Return Procedure 7.1 Procedure a. Start b. User has finished using the equipment. c. Userhands the equipment to the Statistic and Quality Engineering Laboratory (SQE) TI-UB and sees the assistant of Statistic and Quality Engineering Laboratory (SQE) TI-UB. d. Assistant of Statistic and Quality Engineering Laboratory (SQE) TI-UB and user check the condition of the loaned equipment, if the condition is not the same as the early one, user must substitute the equipment with the exact similar specificationof the previous equipment and back to step 3. If the condition is the same as the early one, continue to step 5. e. Assistant receivedthe loaned laboratory’s equipment. f. ID card left at the laboratory returned to the user by the assistant. g. Finish 7.2 Flowchart