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Better Safe than Sorry: Collaborating with Students for Their Health & Safety Jane Atkinson, Lancaster University Kim Kreutzer, University of Colorado, Boulder Natalie A. Mello, The Forum on Education Abroad © 2012, The Forum on Education Abroad Today’s environment Policy of many universities ‘to internationalise the student experience’ Aim to increase numbers studying abroad or having an international experience Today’s students more sophisticated, therefore would appear to be more able to cope with life abroad But are they? © 2012, The Forum on Education Abroad Today’s students Are students less independent? Is it more challenging for students to succeed overseas? How can more vulnerable students be identified? What tools are available to help identify and support these students? © 2012, The Forum on Education Abroad Screening Academic screening Indicator of anticipated academic ability and success Health screening Used to anticipate medical issues Judicial screening Past behavioural issues do provide insight See http://www.wpi.edu/Images/CMS/GPP/Policy_on_Student_Judicial_Re cord_Review_and_the_Global_Perspective_Program.pdf for WPI judicial screening policy © 2012, The Forum on Education Abroad Transcript and Judicial Release Form NOTE: Your application is incomplete unless this section is filled out in its entirety and returned to the IGSD. By signing this release form, you authorize the WPI Registrar’s Office to provide a summary of your WPI academic record to the IGSD. This information will be used expressly for the determination of admission and continued eligibility to the Global Perspective Program. You also authorize the Office of Student Life to release any records of judicial proceedings resulting from violation of the WPI campus code of conduct. Review of these records will be part of determining your eligibility for the program. I authorize the WPI Registrar’s Office and Student Life Office to release my records to the IGSD and to provide information to monitor my satisfactory academic progress. Signature © 2012, The Forum on Education Abroad Date Judicial Screening as Part of Application Process: When the IGSD requests information from the Dean of Students Office regarding student applicants’ judicial records, this information will be provided. If the student has no record, they will continue on in the process (provided that they are in good academic standing as well). If a student has a judicial record, this information will be reported back to IGSD using the standard reporting template. Each student with a judicial record will be placed into one of three categories based on the nature and extent of the record: © 2012, The Forum on Education Abroad Categories Category One: This category includes low level incidents, single low level offenses, and minor residence halls offenses. Category Two: This category includes repeated violations of the Code of Conduct or residence hall policies, as well as more serious policy violations. Category Three: This category includes very serious violations of WPI’s Code of Conduct and/or policies, for example, that may have resulted in a student being suspended from WPI for disciplinary reasons or that indicate a troubling pattern of behavior. © 2012, The Forum on Education Abroad Consequences of Categorization For Category One violations, this information will be reviewed and noted by IGSD personnel and directors. © 2012, The Forum on Education Abroad Consequences of Categorization For Category Three violations, a joint recommendation will be made by the Dean of Students and the Director of Global Operations (based upon the existing judicial record of the student and its implications for off-campus residential academic work) to the Dean of the IGSD. The Dean of the IGSD will render the final decision and the student will be informed by the IGSD of that decision. © 2012, The Forum on Education Abroad Consequences of Categorization For Category Two violations, a review committee (specified in the Policy) will meet with the student to review the specifics of the student’s record: an opportunity for student to address their record This committee will decide: Can the student apply? Or can they continue if they have already been accepted? Is a behavioral contract appropriate? The decision of the review committee will be communicated to the student by the IGSD and will include the rationale for the decision. © 2012, The Forum on Education Abroad Category Two Meeting Serves as a model for the faculty member on how to talk to students about behavioral issues Provides an opportunity for student to reflect on their behavior and its implications Provides an opportunity for university to discuss concerns about the student’s behavioral choices, the implications, and the expectations for students participating in project experience © 2012, The Forum on Education Abroad Rigorous application process APPLY - general application ATTEND SITE SESSIONS APPLY TO A SITE SIGN UP FOR AN INTERVIEW SIGN & RETURN “Participant Statement of Agreement” http://www.wpi.edu/Images/CMS/GPP/Participant_Statement_of_Agreement_ Revised_12-13.pdf MANDATORY ORIENTATIONS – three! MANDATORY PAPERWORK © 2012, The Forum on Education Abroad Deadlines Please reference the table below to determine when the mandatory deadlines are. (Your ability to meet deadlines matters! It is one of the factors those reviewing your application will consider in determining your eligibility for an off-campus experience. You will not be sent reminder e-mail messages.) http://www.wpi.edu/academics/GPP/application-process.html © 2012, The Forum on Education Abroad Disclosure It’s to everyone’s benefit. American proverb: “You can catch more flies with honey than with vinegar” It’s a partnership between: the student the education abroad professional(s) the medical professional(s) and sometimes parents (in the U.S.) © 2012, The Forum on Education Abroad Student issues to explore Pre-existing physical or mental conditions Medications Allergies Disabilities Judicial affairs/behavioral issues Clearance from a medical professional © 2012, The Forum on Education Abroad Barriers to Student Disclosure Fear of not being accepted to program Not realizing the benefits of disclosure Not realizing the potential seriousness of condition/treatment Wish to keep condition private (stigma) Mistrust © 2012, The Forum on Education Abroad Assisting Student Disclosure Must be done post-acceptance in the U.S. Use inclusive and non-threatening language Help students see the benefit to them in disclosing Collaborate with campus health professionals who might actually do a screening Consider both pre-departure and upon arrival © 2012, The Forum on Education Abroad Student Disclosure Health disclosure forms can have many benefits. They can: raise students’ awareness about health issues and how they can relate to their experience abroad provide institutions with information about health issues that may be addressed proactively raise red flags in the case of some serious medical conditions that may not be treatable overseas provide important information that can be useful in an emergency situation © 2012, The Forum on Education Abroad Form Text Sample (part 1) The purpose of this form is to help Middlebury College be of assistance to you should the need arise during your study abroad experience. Mild physical or psychological conditions can become more serious under the stresses of life while studying abroad. Moreover, the system of US health care is unlikely to be replicated in the host country. It is therefore extremely important that we be made aware of any medical or psychological/psychiatric conditions, previous or current, that you may (have) suffer(ed) from so that the director abroad will be better able to respond appropriately should any such condition become exacerbated in a foreign study context. Source: NAFSA’s publication, By Example: Resources for Education Abroad Officers and Advisers and Middlebury College © 2012, The Forum on Education Abroad Form Text Sample (part 2) Please answer the following questions as honestly and completely as possible. You should consult with your treating physician(s) regarding what information should be provided. Providing the information requested by this form is not absolutely mandatory, but given the particular stresses and risks involved in study abroad, your refusing to do so could create a substantial risk of harm, and should only be done after consulting with a physician. The information will only be used in circumstances where it is judged by the program director to be essential to your well-being. Source: NAFSA’s publication, By Example: Resources for Education Abroad Officers and Advisers and Middlebury College © 2012, The Forum on Education Abroad CSU Health Network Travel Clinic CSU provides a free, comprehensive advisory consultation to assist students in their preparation for healthy and safe experiences abroad. It consists of a private meeting between the student and a nurse at the CSU Travel Clinic. © 2012, The Forum on Education Abroad Results of Travel Clinic The nurse: reviews pre-existing health conditions, any medical problems, and the anticipated travel itinerary advises about what immunizations might be needed and discusses measures to avoid illness and environmental hazards Students receive: advice about their particular health situation (including recommended measures to take before departure) options for creating a support system and ways to stay healthy Education abroad professionals receive: confidence that students have been well prepared warnings about red flags (with student disclosure) © 2012, The Forum on Education Abroad Example Clearance Form Preamble You are being asked to evaluate the physical and emotional health of an individual who plans to live and study overseas, the pressures of which can be considerable. It is important that participants in this program be able to adjust to changes in climate, diet, and living conditions. Living abroad can create emotional and physical stress for those not able to meet the demands of a new and different environment. In some cases, mild disorders can become serious under the stress of living in alien surroundings. It is essential that your reply be based on a current and thorough physical examination and knowledge of the individual’s medical history. Source: NAFSA’s publication, By Example: Resources for Education Abroad Officers and Advisers and University of Villanova – slightly modified © 2012, The Forum on Education Abroad Sample clearance form questions Is the student currently under treatment for a physical or mental health concern? Is the student currently taking any medication? -------------------------------------------- Does the student have any medical condition or disability that might be worsened through change or strenuous travel? From your knowledge of the patient’s ability to handle change, how readily would you expect him/her to handle the stress of living overseas? [ ] Easily [ ] Normal adjustment anticipated (e.g. homesickness) [ ] More difficulty than most people © 2012, The Forum on Education Abroad Sample physician clearance I have reviewed the student’s Confidential Health History form and medical records on file with the student. Based on the information provided to me by the student on the Confidential Health History form, and pursuant to a review of the student’s personal health history, to the best of my knowledge, the student is: 1. UNCONDITIONALLY cleared: There are NO medical or psychiatric contraindications to EAP participation. 2. CONDITIONALLY cleared: Student is responsible to arrange the following before EAP participation: a. Services that would facilitate the student’s education b. Services that would facilitate a healthy and safe stay abroad c. Sufficient supply of medication to last through EAP and ensure that the medication is locally available and legal. 3. Student is NOT CLEARED: There are medical contraindications to EAP participation. 4. Student is NOT CLEARED: There are psychiatric contraindications to EAP participation. Source: SAFETI Clearinghouse and University of California Education Abroad Program © 2012, The Forum on Education Abroad Follow up needed Talk to students to make sure the understand the need for contingency plans Confer with medical professionals, as necessary With students permission (release), talk to relevant people in host country © 2012, The Forum on Education Abroad Pre-departure preparation Different formats but common aims Practical issues eg paying tuition fees at home Minimise stressors Personal strategies Support network Be proactive What’s Up With Culture – free website with good tools http://www2.pacific.edu/sis/culture/ © 2012, The Forum on Education Abroad Managing Expectations TOOLS TO ASSIST: Acceptance Agreements Behavioral Academic Student responsibilities Behavioral Contracts Academic performance Judicial concerns Medical concerns © 2012, The Forum on Education Abroad © 2012, The Forum on Education Abroad © 2012, The Forum on Education Abroad The Forum on Education Abroad • Not-for-profit association, founded 2001 • Recognized by the U.S. Department of Justice and the Federal Trade Commission as the Standards Development Organization (SDO) for education abroad • Members are committed to the Forum’s Standards of Good Practice for Education Abroad © 2012, The Forum on Education Abroad Standards of Good Practice • Standards of Good Practice for Education Abroad, 4th edition, 2011 • Standards of Good Practice for Short-Term Education Abroad Programs, 2009 • Code of Ethics for Education Abroad, 2nd edition, 2011 • Education Abroad Glossary, 2nd edition, 2011 © 2012, The Forum on Education Abroad Standards that apply All do, but specifically… 4. Student Preparation for the Learning Environment Abroad 5. Student Selection & Code of Conduct 7. Organizational & Program Resources 8. Health, Safety, Security and Risk Management 9. Ethics and Integrity © 2012, The Forum on Education Abroad 4. Student Preparation for the Learning Environment Abroad: The organization provides advising and orientation support that is consistent with the program’s mission and student needs. a. Pre- and Post-Departure Advising and Orientation: The program provides appropriate orientation and advising support to meet student needs as they evolve throughout the term of education abroad. b. Returning Student Support: The organization and program staff provide support for students returning from abroad. © 2012, The Forum on Education Abroad 5. Student Selection & Code of Conduct: The organization maintains, and makes publicly accessible, its commitment to fair and appropriate policies regarding student selection and code of conduct. a. Student Selection: The recruitment and selection processes are transparent and fair. b. Code of Conduct: The organization makes explicit its student code of conduct and its disciplinary processes. © 2012, The Forum on Education Abroad 7. Organizational & Program Resources: The organization provides adequate financial and personnel resources to support its programs. a. b. c. d. e. Academic Personnel Administrative and Support Personnel Financial Resources Learning and Academic Support Facilities Student Housing © 2012, The Forum on Education Abroad 8. Health, Safety, Security and Risk Management: The organization assures continuous attention to the health, safety, and security of its students, faculty, and staff, from program development stages through program implementation, by way of established policies, procedures, student orientation, and faculty and staff training. a. b. c. d. e. f. Health, safety, security and risk management in program development Health issues for program students, faculty and staff Safety of students, faculty and staff at all locations On going risk-management review Adherence to applicable laws and regulations Risk assessments are conducted throughout © 2012, The Forum on Education Abroad 9. Ethics and Integrity: The Organization educates its employees in and adheres to its own code of ethics and/or to the ethical principles of the Forum’s Code of Ethics for Education Abroad. Operations: The organization operates its programs in accordance with ethical principles. b. Student Life: The organization conducts its activities and advises students in an ethically responsible manner. c. Intercultural Relations: The organization respects the cultures and values of the countries in which it operates or sponsors programs and from which it draws students. a. © 2012, The Forum on Education Abroad For more information about the Forum www.forumea.org © 2012, The Forum on Education Abroad