Download Call for proposals for the 12th Pangborn Sensory Science

Call for proposals for the 12th Pangborn Sensory Science Symposium 2017
The Executive Committee of the Pangborn Sensory Science Symposia is soliciting proposals for the 12th
Pangborn Sensory Science Symposium that will take place in 2017.
Proposals from all geographical regions will be considered. In a change from previous editions of this
conference, the Executive Committee will also accept proposals from a committee of individuals located
in different geographical regions. They may propose to host the conference in any location of their
choosing.
It is the aspiration of the Executive Committee that the Pangborn Symposium maintain its status as the
leading global conference in sensory and consumer science. The conference should be widely regarded
as scientifically excellent, it should attract the best researchers to present their work and draw
attendance from all major groups of participants (academia, research institutes, industry, research
providers). For the Executive Committee a key criterion in deciding who will be the hosts of the 2017
conference will be demonstrated experience, vision and passion to fulfill this aspiration.
Timing:
Proposals will be due July 30, 2014 and should be submitted in electronic format by e-mail to Sara
Jaeger, Chair of the Executive Committee, [email protected].
All proposals will be considered by the Executive Committee during the July 30 – August 30 2014
timeframe. All will be informed of the Executive Committee decision as to those short-listed for further
consideration by September 1st, 2014.
Those in consideration (on the short-list) will be asked to send a representative to an Executive
Committee meeting to be held during the 6th EuroSense Conference, 7-10 Sep 2014, Copenhagen,
Denmark. Representatives for each proposal must be available for questions during this meeting.
However, they will not present or otherwise promote the proposal at that meeting. Specific details
about the time, location and telephone connections at that meeting will be available closer to that time.
Information that must be included in the full proposal:
1. Proposed main organizers (Symposium Chairs) and the organizing committee of the 2017 Pangborn
Symposium:
1a. Background information about the Symposium chair(s) including relevant scientific credentials,
experience/track record
1b. Background experience about other members of the organizing committee
2. Proposed conference themes and topics
2a. The programme framework of the 2017 conference will likely be similar to recent past editions of
the Pangborn symposium in terms of keynotes, plenary sessions, parallel sessions, workshops, posters,
etc. Proposals should include details of proposed conference themes/topics and any suggested major
changes or innovations
3. Location (city/country)
3a. A detailed statement explaining why the 2017 Pangborn Symposium should be held at this location
3b. Details about sensory/consumer communities in the area that can provide support to the organizing
committee during symposium planning
3c. Details about size of the sensory/consumer community and previous sensory/consumer science
meetings held in the area/region (of particular importance if the proposal is for a conference is to take
place in a region outside North America and Western Europe)
3d. Facts about the city/country/region incl. closest international airport, travel logistics to/from airport
and city venue, special visa requirements (if any), safety/security issues, political and economic situation
4. Meeting venue and accommodation
4a. Potential venue(s) large enough to accommodate the symposium (as a minimum three conference
rooms large enough to seat 1100, 350 and 350 in a theatre-style configuration, and 30,000 square feet
of exhibition space).
4b. Preliminary information about technological capabilities and catering services of the proposed
venue. Information about possible venues for the gala dinner with indication of the distances and/or
time (by foot, public transport) between the conference venue and these venues may be included
4c. Availability of affordable transport to the city and within the city
4d. Availability of reasonably priced and convenient accommodation with indication of the distances
and/or time (by foot and public transport) between these accommodations and the conference venue.
Provisions for lower cost student accommodations must be specified.
5. Cultural and entertainment options
5a. Conference city. Information about convenient dinner options for smaller and larger groups in a
range of price classes should be included
5b. Surrounding areas
6. Letters of support (Organizational, financial, in-kind)
The Executive Committee has a contractual agreement with Elsevier for the administration of the 2017
Pangborn Symposium. On behalf of the Executive committee, Elsevier is responsible for all
administrative, logistical and organizational elements of the Pangborn Symposium. Further details on
Elsevier’s role, relative to the Organizing Committee and the Executive Committee are available on
request from Sara Jaeger.