Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
Department of Public Works 1195 Third Street, Suite 201 Napa, CA 94559-3092 www.co.napa.ca.us/publicworks Main: (707) 253-4351 Fax: (707) 253-4627 Donald G. Ridenhour, P.E. Director of Public Works TO: Chair Luce and Members of the Board of Supervisors FROM: Donald G. Ridenhour, P.E., Director of Public Works DATE: June 15, 2009 SUBJECT: Proposed Organizational Changes to Public Works Department Recommendation: Director of Public Works requests approval of organizational changes to the Public Works Department including the following additions and deletions of certain management positions in Public Works: Position Current Allocation Recommended Allocation Net Change Assistant Director of Public Works Deputy Director of Public Works Deputy Director of Public Works – County Engineering Deputy Director of Public Works – Flood Control and Water Resources Public Works Administrative Manager Total 1 1 0 0 -1 -1 0 1 +1 0 1 +1 1 3 0 2 -1 -1 Executive Summary The Director of Public Works is recommending approval of a reorganization of the Public Works Department that involves, among other things, a realignment and consolidation of certain programs under two new divisions, County Engineering and Flood Control & Water Resources; and creates two new Deputy Director of Public Works positions to head these divisions. This reorganization establishes new reporting relationships for program supervisors and managers and is intended to streamline programs and make them more accountable to the Director and the Board. Background and Discussion Upon his appointment as Director of Public Works on February 24th of this year, the incumbent Director developed a six-month work plan to initiate certain changes in Public Works. This work plan is focused on the following five areas: Management Systems – Assuring the existence of management systems that translate policy into action; Asset Management – Preserving the County’s investment in roads, buildings, utilities and other assets, the department shall pursue a coordinated and comprehensive effort toward preventative maintenance; Cost Effective Service Delivery – Streamlining services wherever possible to assure that customers, both within government and those private citizens seeking permits and other approvals, are served in a timely manner and at reasonable cost; Water Resource Planning – Enhancing the County’s ability to accomplish the recommendations contained in the 2050 Napa Valley Water Resources Study; Plan of Organization – Assuring that the allocation of personnel resources is appropriate to achieving the goals and objectives of the department; that divisional units are structured so as to afford efficient and effective management and supervision of professional and support staff. The Director is recommending a departmental reorganization that is designed to position the department to respond to the challenges facing its many programs for the next several years. Summary of Changes being Recommended When compared to the current department organization model (see Chart #1 attached), the recommended changes include the following and are represented in the organization model reflected in the attached Chart #2: Deletes the current Assistant Director of Public Works Deletes the current Deputy Director of Public Works Creates two new Deputy Director positions, each requiring professional credentials in engineering, hydrogeology or geology: Deputy Director of Public Works-County Engineering and Deputy Director of Public Works-Flood Control and Water Resources. o Places Design/Construction Engineering, Development Permits, County Surveyor, Transportation and Roads under the Deputy Director-County Engineering o Places Flood District programs, including Napa River Flood Project, Watershed and Flood Operations Management and Water resources under Deputy Director-Flood Control and Water resources. Establishes Airport/CSA #3 directly reporting to the Director of Public Works Establishes Facilities and Fleet Management directly reporting to the Director of Public Works 2 Deletes the Public Works Administrative Manager from the Administrative Services Division and assigns the management responsibilities to the Staff Services Manager. Removes LBRID/NBRID management from Development Engineering and places it under the Water Resources function of the Deputy Director-Flood Control and Water Resources. The two key areas addressed in the proposed reorganization are those activities in support of the flood control & water resources programs and those activities in support of county engineering and permitting functions, County Surveyor and Roads, including traffic engineering. By creating a new Deputy Director of Public Works – Flood Control and Water Resources, the departmental management staff that administer programs in support of the NCFCWCD (District), including the Napa River/Napa Creek Flood Project (Project); administering water contracts with DWR and Bureau of Reclamation on behalf of participating cities and other agencies; and carrying out ground water monitoring and watershed management, will receive coordinated direction and provide for a single point of contact for the Director of Public Works. Currently four (4) managers involved in flood and water resources programs report directly to the Director of Public Works. Staff support to the District Board, as well as to the various other Boards that convene from time to time in support of flood control funding and activities, will be the responsibility of the Deputy Director. As will be assuring that the respective program managers within the Flood Control and Water Resources Division communicate well with each other and with other divisions within the Public Works Department. By creating the County Engineering Division, the department pulls together under one Deputy Director the design & construction engineering, traffic engineering, county roads, development permitting and the County Surveyor programs. Under the current organizational configuration, four (4) program managers report directly to the Director of Public Works. The proposed model assigns responsibility and accountability for streamlining processes and achieving program goals and objectives to the new Deputy Director position. The changes being proposed by the Department are intended to address departmental needs acknowledged by senior management staff of the Department who participated in interviews with a management consultant retained by the County. The Department is aware that improvement is needed and it is committed to making the improvements that we believe will be facilitated by the proposed reorganization and personnel actions being recommended to your Board. 3 Next Steps The Public Works Department will continue to evaluate the organization and staffing needs under each division and anticipate additional staffing allocation changes after the new Deputy Director – County Engineering and the Deputy Director – Flood Control and Water Resources are filled. Upon Board approval of today’s requested action, the Human Resources Department will return to the Board on June 23, 2009, with appropriate policy and salary changes. Attachments Chart #1 Chart #2 Chart #3 Chart #4 Chart #5 Chart #6 Chart #7 - 4 Current Public Works Department Organization Proposed Public Works Department Organization Proposed Administrative Services Division Proposed Facilities and Fleet Management Division Proposed County Engineering Division Proposed Flood Control and Water Resources Division Airport/CSA #3 Division Chart #1 - Current Organizational Model of Public Works Department 5/09 Director of Public Works Assistant Director of Public Works Deputy Director of Public Works Engineering & Environmental Services Construction Design & Engineering Flood & Watershed Management “Loosely the NCFCWCD” Administrative & Business Services Traffic/Transportation Engineering Design Development Permits Napa River Flood Project Facilities & Fleet Mgmt Roads Maintenance Construction Inspection County Surveyor Watershed & Flood Control Operations LBRID/NBRID Water Resources/DWR/NBA/MST Monitoring Airport & CSA #3 5 Roads Chart #2 - Proposed Organization Model for Public Works Department Director of Public Works Admin Scty Facilities and Fleet Management Fac. / Fleet Manager Admin Services Staff Services Manager Accounting Purchasing Special Districts Building Maint. and Custodial Services Equipment Pool Airport Operations CSA #3 Administration Flood Control & Water Resources County Engineering Deputy Director Airport/CSA #3 Airport Manager Construction and Design Engineering Development Permits, County Surveyor & Transportation Deputy Director Roads Water Resources LBRID & NBRID 6 Watershed & Flood Control Operations Napa River /Napa Creek Flood Project Chart #3 - Proposed Administrative Services Division Administrative Services Staff Services Manager Sr. Office Assistant (1) O.A. II (2) Accounting Supervisor Purchasing Purchasing Manager P.W. Accounting Assistant (4)* Senior Account Clerk (1) Buyer II (1) Accounting 7 Staff Services Analysts (2) Special Districts Silv. CSD & Mont. Cem. Chart #4 - Proposed Facilities and Fleet Management Division Facilities/Fleet Facilities and Fleet Manager Building Maintenance Supervising Building Maintenance Worker (1) Custodial Services Supervising Custodian (1) Equipment Pool Equipment Pool Supervisor (1) Building Maintenance Lead Worker (1) Senior Custodian (4) Equipment Mechanic II (2) Maintenance Workers (12) Custodians (13) 8 Chart #5 - Proposed County Engineering Division Deputy Director of Public Works Design and Construction Principal Engineer Development Services/County Surveyor & Transportation Engineering Roads Public Works Superintendent Principal Engineer Supervising Civil Engineer (1) Construction Inspector (1) Supervising Civil Engineer (1) Principal Transportation Engineer Associate Civil Engineer (2) Assistant Civil Engineer (1) Sr. Engineering Aide (1) Engineering Assistant I (1) Assistant Civil (1) Junior Engineer (1) Engineering Assistant II (1) Sr. Eng. Aide (1) Eng. Aide II (.5) Stormwater Eng. Tech. (1) Engineering Aide II (.5) Senior Office Assistant Road Maintenance Supervisor (4) Road Maintenance Leadworker (4) Road Maint. Coord. (1) Traffic/Sign Maint Worker (1) Road Maint. Workers (21) 9 Chart #6 - Proposed Flood Control and Water Resources Division Deputy Director of Public Works Sr. Flood Project Analyst Supervising Office Assistant (1) Office Assistant II (1) Public Works Accounting Assistant* Principal Water Resources Engineer Water Resources Specialist (1) LBRID & NBRID Associate Civil Engineer (1) Wastewater System Supervisor (1) Wastewater Syst. Op.1/11/OIT (3) 10 Watershed & Flood Control Operations Manager Napa River “Flood Project Manager” Watershed Operations Coordinator (1) Junior Engineer (1) Engineering Aide (1) Watershed/Fld Control Res. Spec. (1) Stormwater Program Specialist (1) Chart #7 - Airport and CSA #3 Airport Manager Assistant Airport Manager Airport Admin Assistant (1) Staff Services Analyst I/II (1) CSA # 3 and Airport Duties Airport Operations Senior Airport Operations Worker (1) Airport Operations Worker (3.8) 11