Download Memorandum - Napa County

Department of Public Works
1195 Third Street, Suite 201
Napa, CA 94559-3092
www.co.napa.ca.us/publicworks
Main: (707) 253-4351
Fax: (707) 253-4627
Donald G. Ridenhour, P.E.
Director of Public Works
TO:
Chair Luce and Members of the Board of Supervisors
FROM:
Donald G. Ridenhour, P.E., Director of Public Works
DATE:
June 15, 2009
SUBJECT:
Proposed Organizational Changes to Public Works Department
Recommendation:
Director of Public Works requests approval of organizational changes to the Public Works
Department including the following additions and deletions of certain management positions in
Public Works:
Position
Current
Allocation
Recommended
Allocation
Net Change
Assistant Director of Public Works
Deputy Director of Public Works
Deputy Director of Public Works –
County Engineering
Deputy Director of Public Works –
Flood Control and Water Resources
Public Works Administrative Manager
Total
1
1
0
0
-1
-1
0
1
+1
0
1
+1
1
3
0
2
-1
-1
Executive Summary
The Director of Public Works is recommending approval of a reorganization of the Public Works
Department that involves, among other things, a realignment and consolidation of certain
programs under two new divisions, County Engineering and Flood Control & Water Resources;
and creates two new Deputy Director of Public Works positions to head these divisions. This
reorganization establishes new reporting relationships for program supervisors and managers
and is intended to streamline programs and make them more accountable to the Director and the
Board.
Background and Discussion
Upon his appointment as Director of Public Works on February 24th of this year, the incumbent
Director developed a six-month work plan to initiate certain changes in Public Works. This work
plan is focused on the following five areas:
 Management Systems – Assuring the existence of management systems that translate
policy into action;
 Asset Management – Preserving the County’s investment in roads, buildings, utilities and
other assets, the department shall pursue a coordinated and comprehensive effort toward
preventative maintenance;
 Cost Effective Service Delivery – Streamlining services wherever possible to assure that
customers, both within government and those private citizens seeking permits and other
approvals, are served in a timely manner and at reasonable cost;
 Water Resource Planning – Enhancing the County’s ability to accomplish the
recommendations contained in the 2050 Napa Valley Water Resources Study;
 Plan of Organization – Assuring that the allocation of personnel resources is appropriate
to achieving the goals and objectives of the department; that divisional units are
structured so as to afford efficient and effective management and supervision of
professional and support staff.
The Director is recommending a departmental reorganization that is designed to position the
department to respond to the challenges facing its many programs for the next several years.
Summary of Changes being Recommended
When compared to the current department organization model (see Chart #1 attached), the
recommended changes include the following and are represented in the organization model
reflected in the attached Chart #2:
 Deletes the current Assistant Director of Public Works
 Deletes the current Deputy Director of Public Works
 Creates two new Deputy Director positions, each requiring professional credentials in
engineering, hydrogeology or geology: Deputy Director of Public Works-County
Engineering and Deputy Director of Public Works-Flood Control and Water Resources.
o
Places Design/Construction Engineering, Development Permits, County Surveyor,
Transportation and Roads under the Deputy Director-County Engineering
o
Places Flood District programs, including Napa River Flood Project, Watershed and
Flood Operations Management and Water resources under Deputy Director-Flood
Control and Water resources.
 Establishes Airport/CSA #3 directly reporting to the Director of Public Works
 Establishes Facilities and Fleet Management directly reporting to the Director of Public
Works
2


Deletes the Public Works Administrative Manager from the Administrative Services
Division and assigns the management responsibilities to the Staff Services Manager.
Removes LBRID/NBRID management from Development Engineering and places it under
the Water Resources function of the Deputy Director-Flood Control and Water Resources.
The two key areas addressed in the proposed reorganization are those activities in support of the
flood control & water resources programs and those activities in support of county engineering
and permitting functions, County Surveyor and Roads, including traffic engineering.
By creating a new Deputy Director of Public Works – Flood Control and Water Resources, the
departmental management staff that administer programs in support of the NCFCWCD
(District), including the Napa River/Napa Creek Flood Project (Project); administering water
contracts with DWR and Bureau of Reclamation on behalf of participating cities and other
agencies; and carrying out ground water monitoring and watershed management, will receive
coordinated direction and provide for a single point of contact for the Director of Public Works.
Currently four (4) managers involved in flood and water resources programs report directly to
the Director of Public Works. Staff support to the District Board, as well as to the various other
Boards that convene from time to time in support of flood control funding and activities, will be
the responsibility of the Deputy Director. As will be assuring that the respective program
managers within the Flood Control and Water Resources Division communicate well with each
other and with other divisions within the Public Works Department.
By creating the County Engineering Division, the department pulls together under one Deputy
Director the design & construction engineering, traffic engineering, county roads, development
permitting and the County Surveyor programs. Under the current organizational configuration,
four (4) program managers report directly to the Director of Public Works. The proposed model
assigns responsibility and accountability for streamlining processes and achieving program goals
and objectives to the new Deputy Director position.
The changes being proposed by the Department are intended to address departmental needs
acknowledged by senior management staff of the Department who participated in interviews
with a management consultant retained by the County. The Department is aware that
improvement is needed and it is committed to making the improvements that we believe will be
facilitated by the proposed reorganization and personnel actions being recommended to your
Board.
3
Next Steps
The Public Works Department will continue to evaluate the organization and staffing needs
under each division and anticipate additional staffing allocation changes after the new Deputy
Director – County Engineering and the Deputy Director – Flood Control and Water Resources are
filled. Upon Board approval of today’s requested action, the Human Resources Department will
return to the Board on June 23, 2009, with appropriate policy and salary changes.
Attachments
 Chart #1  Chart #2  Chart #3  Chart #4  Chart #5  Chart #6  Chart #7 -
4
Current Public Works Department Organization
Proposed Public Works Department Organization
Proposed Administrative Services Division
Proposed Facilities and Fleet Management Division
Proposed County Engineering Division
Proposed Flood Control and Water Resources Division
Airport/CSA #3 Division
Chart #1 - Current Organizational Model of Public Works Department 5/09
Director of Public
Works
Assistant Director of
Public Works
Deputy Director of Public
Works
Engineering &
Environmental Services
Construction Design &
Engineering
Flood & Watershed
Management
“Loosely the NCFCWCD”
Administrative &
Business Services
Traffic/Transportation
Engineering
Design
Development Permits
Napa River Flood
Project
Facilities & Fleet
Mgmt
Roads Maintenance
Construction
Inspection
County Surveyor
Watershed & Flood
Control Operations
LBRID/NBRID
Water
Resources/DWR/NBA/MST
Monitoring
Airport & CSA #3
5
Roads
Chart #2 - Proposed Organization Model for Public Works Department
Director of
Public Works
Admin Scty
Facilities and
Fleet
Management
Fac. / Fleet
Manager
Admin Services
Staff Services
Manager
Accounting
Purchasing
Special
Districts
Building
Maint. and
Custodial
Services
Equipment
Pool
Airport
Operations
CSA #3
Administration
Flood Control &
Water Resources
County
Engineering
Deputy Director
Airport/CSA #3
Airport
Manager
Construction
and Design
Engineering
Development
Permits,
County
Surveyor &
Transportation
Deputy Director
Roads
Water
Resources
LBRID
& NBRID
6
Watershed &
Flood Control
Operations
Napa River
/Napa Creek
Flood Project
Chart #3 - Proposed Administrative Services Division
Administrative Services
Staff Services Manager
Sr. Office Assistant (1)
O.A. II (2)
Accounting Supervisor
Purchasing
Purchasing Manager
P.W. Accounting Assistant (4)*
Senior Account Clerk (1)
Buyer II
(1)
Accounting
7
Staff Services Analysts (2)
Special Districts
Silv. CSD & Mont. Cem.
Chart #4 - Proposed Facilities and Fleet Management Division
Facilities/Fleet
Facilities and Fleet Manager
Building Maintenance
Supervising Building Maintenance
Worker (1)
Custodial Services
Supervising Custodian
(1)
Equipment Pool
Equipment Pool Supervisor
(1)
Building Maintenance Lead Worker
(1)
Senior Custodian
(4)
Equipment Mechanic II
(2)
Maintenance Workers
(12)
Custodians
(13)
8
Chart #5 - Proposed County Engineering Division
Deputy Director of
Public Works
Design and
Construction
Principal Engineer
Development Services/County
Surveyor & Transportation
Engineering
Roads
Public Works
Superintendent
Principal Engineer
Supervising Civil
Engineer
(1)
Construction Inspector
(1)
Supervising Civil
Engineer
(1)
Principal Transportation
Engineer
Associate Civil Engineer (2)
Assistant Civil Engineer (1)
Sr. Engineering Aide (1)
Engineering Assistant I (1)
Assistant Civil (1)
Junior Engineer (1)
Engineering Assistant II (1)
Sr. Eng. Aide (1)
Eng. Aide II (.5)
Stormwater Eng. Tech. (1)
Engineering Aide II (.5)
Senior Office Assistant
Road Maintenance
Supervisor
(4)
Road Maintenance Leadworker (4)
Road Maint. Coord. (1)
Traffic/Sign Maint Worker (1)
Road Maint. Workers (21)
9
Chart #6 - Proposed Flood Control and Water Resources Division
Deputy Director of Public Works
Sr. Flood Project Analyst
Supervising Office Assistant (1)
Office Assistant II (1)
Public Works Accounting Assistant*
Principal Water Resources Engineer
Water Resources Specialist
(1)
LBRID & NBRID
Associate Civil Engineer (1)
Wastewater System Supervisor (1)
Wastewater Syst. Op.1/11/OIT (3)
10
Watershed & Flood Control Operations
Manager
Napa River “Flood Project Manager”
Watershed Operations Coordinator (1)
Junior Engineer (1)
Engineering Aide (1)
Watershed/Fld Control Res. Spec. (1)
Stormwater Program Specialist (1)
Chart #7 - Airport and CSA #3
Airport Manager
Assistant Airport Manager
Airport Admin Assistant (1)
Staff Services Analyst I/II (1)
CSA # 3 and Airport Duties
Airport Operations
Senior Airport Operations Worker (1)
Airport Operations Worker
(3.8)
11