Download xFlow Invoice Overview

Welcome to
WMD - Your Partner for
Workflow Management & Document Consulting
© WMD
Vertrieb GmbH 2009
WMD
www.wmd.de
© WMD
Vertrieb GmbH 2009
Archiving
Workflow
Data
Capturing
© WMD
Vertrieb GmbH 2009
DMS/ECM Know-how in Germany, Scandinavia, Benelux
and Asia
Germany
Denmark
Founded:
1994
Employees:
58
Turnover Mio € 08: >15,5
Founded:
2001
Employees:
9
Turnover Mio € 08: 2,2
Benelux
Founded:
2006
Employees:
7
Turnover Mio € 08: 1,2
Singapore
Founded:
2008
Employees:
1
Turnover Mio € 08: tbd
- WMD overall -
© WMD
Vertrieb GmbH 2009
WMD at a glance
• Provider of integrated document
management and workflow solutions
• Consulting services, project realisation,
training & support
• Own software development and support
• Turn-key solutions including hardware,
software & services
• More than 15 years experience in the field
of document management systems
© WMD
Vertrieb GmbH 2009
Expertise
• SAP Business Workflow conception/design
• xFlow® – generic Workflow solution
• SAP Special Expertise Partner
(Records Management)
• SAP Integration, SAP XI, SAP Portal
• SAP Data archiving
• SAP Interface development
• Document management and project realisation
© WMD
Vertrieb GmbH 2009
WMD Business Solutions
• Customised solutions for internal
company process optimisation
• Standardised, integrated solutions
• Can be adapted at any time within the framework
of a clear implementation schedule
© WMD
Vertrieb GmbH 2009
We work in all Lines of Business
© WMD
Vertrieb GmbH 2009
xFlow® - Cross Application Workflow
© WMD
Vertrieb GmbH 2009
Scanning
WMD Business Solutions
Data Capturing
Mailroom
Data Transfer ERP
Company Process
Workflow
Archive
Integrated DMS and Workflow Solutions
© WMD
Vertrieb GmbH 2009
© WMD
Vertrieb GmbH 2009
Customer Reasons for P2P-Solutions
Status Quo in Companies:
• Paper-based invoice verification takes time, especially
with a decentralized structure
• Invoices disappear in drawers – causing cash discount losses
• Accountants kept busy with simple work – manual
capturing of invoices
• Problems at quarterly & annual closings / liquidity planning –
reason often missing transparency
© WMD
Vertrieb GmbH 2009
Customer Reasons for P2P-Solutions
Status Quo in Companies (continued):
• Today high costs for personnel, paper archive etc.
• Searching for specific invoices takes a long time
• „Paper tourism“ – many copies of invoices
• Many more…
© WMD
Vertrieb GmbH 2009
xFlow – SAP FI Invoices without Purchase Order
Scanning
Data Capture (OCR)
Assign Invoice Type
Manual Invoice Parking
Invoice Parking
Customizing
Workflow Builder
Select Approver
User Management
SAP
Approval
Release Table
Web
Text System
Portal
Complete Invoice
Reports
SAP
Release Level 1
Invoice Overview
Web
Portal
xFlow Cockpit
Release Level 2-n (optional)
Management Summary
Direct Posting
Automated Posting
SAP
Release for Payment n-Level
Web
Portal
© WMD
Vertrieb GmbH 2009
xFlow – SAP MM Invoices with Purchase Order
Scanning
Data Capture (OCR)
Assign Invoice Type
Manual Invoice Parking
Customizing
Workflow Builder
Select Approver
Invoice Parking
User Management
Release Table
SAP
Web
Portal
Approval – Blocking Reason: Quantity
Approval – Blocking Reason: Price
Text System
Reports
Invoice Overview
SAP
Release Level 1
Web
xFlow Cockpit
Portal
Management Summary
Release Level 2-n (optional)
Automated Posting
Direct Posting
© WMD
Vertrieb GmbH 2009
xFlow Accounting Stamp for SAP Users
• Accounting Stamp
• Invoice History
• All necessary data
and images available
• All inputs logged
© WMD
Vertrieb GmbH 2009
xFlow Accounting Stamp for Non-SAP Users
• Easy to use interface
for non-SAP users
• Similar functionalities
as for SAP users
• Access from
anywhere if needed
© WMD
Vertrieb GmbH 2009
xFlow Invoice Overview
• Overview on all
invoices in the
system
• Tracking functions
• Direct access into
SAP Document
• Full transparency
(who, where, how long
etc.)
© WMD
Vertrieb GmbH 2009
xFlow Cockpit
• Overview on all xFlow
processes
• Administration
• Logging
• Direct access to
important transactions
© WMD
Vertrieb GmbH 2009
xFlow Management Summary
• Management report
on 10+ vendors
• Overview of overall
processing time
• Numbers of total
processed invoices
© WMD
Vertrieb GmbH 2009
xFlow Workflow Builder
• Easy to use interface
to design or re-design
workflows
• Versioning of
workflows supported
• Flexibility and
independent control
on the workflow
© WMD
Vertrieb GmbH 2009
Thank you for your Attention
WMD - Your Partner for
Workflow Management & Document Consulting
© WMD
Vertrieb GmbH 2009