Download Boards of Trustees Regular Meeting

Boards of Trustees Regular Meeting
1 Utility Parkway - (319) 266-1761
Media Contact (319) 268-5349
May 11, 2016
2:00 PM
1) Call the meeting to order and roll call.
2) Revisions and approval of the agenda.
3) Public forum.
Non-Controversial Calendar (The following items will be acted upon by majority vote on a single motion without separate discussion,
unless someone from the Board or public requests that a specific item be considered separately.)
4) Approval of the April 13, 2016, regular meeting minutes.
5) Approval of the Schedule of Bills.
Resolution Calendar
(The following items will be acted upon by roll call vote on a single motion without separate discussion, unless
someone from the Board or public requests that a specific item be considered separately.)
6) Resolution approving and authorizing execution of specialized telecommunications service
agreements.
7) Resolution approving and authorizing execution of an amendment to a specialized
telecommunications service agreement.
8) Resolution accepting quotation and awarding the purchase of construction equipment from inTech
Trailers.
9) Resolution accepting quotation and awarding the purchase of a construction vehicle from Ditch
Witch.
10) Resolution approving and authorizing a temporary revision to the administration of the self-funded
healthcare plan.
11) Resolution approving and authorizing execution of an agreement with AFSCME Local 3576.
12) Resolution approving and authorizing execution of Amendment No. 1 to the agreement with Dixon
Engineering, Inc. for engineering services.
13) Resolution approving and authorizing execution of Amendment No. 2 to the Development
Vision: Cedar Falls Utilities strives to achieve a standard of excellence as an industry leader and a trusted provider of utility services to
its customers and community.
Mission: To provide our customers with innovative, high-quality services that bring the best value to the community.
Cedar Falls Utilities
Boards of Trustees
Page 2 of 4
May 11, 2016
Agreement with the City of Cedar Falls, Iowa for the Unified Highway 58 Corridor Urban Renewal
Area.
14) Resolution approving and authorizing execution of an amended and restated Generator
Interconnection Agreement between MISO, Western Minnesota Municipal Power Agency, and Cedar
Falls Utilities as agent for Pella.
15) Resolution approving and authorizing execution of a 28E agreement with Waverly Electric Utility for
Advanced Metering Infrastructure (AMI) processing services.
16) Resolution approving and ratifying a consent agreement with General Energy Solutions USA (GESUSA) and Amendment No. 1 to the Power Purchase Agreement with Cedar Falls Solar Farm, LLC.
17) Resolution approving and authorizing execution of an agreement with Stanley Consultants, Inc. for
professional engineering services and directing the preparation of preliminary plans, specifications,
proposed form of contract, and estimated cost for closing the ash landfill.
18) Resolution approving and authorizing execution of an agreement with StruXture Architects for
professional consulting services for the preparation of plans, specifications, proposed form of
contract, and estimated cost for Phase 3 of the Headend Room HVAC upgrades.
19) Resolution approving and adopting the plans, specifications, proposed form of contract, and
estimated cost for rehabilitation and capacity increase of Well #7; accepting quotation, awarding
contract, and approving and authorizing execution of an agreement with Peerless Well & Pump.
Resolution/Discussion Calendar
20) I) Public hearing on the preliminary plans, specifications, proposed form of contract, and estimated
cost for the inspection and treatment of electric distribution system poles.
A) Receive and file proof of publication of the notice of hearing.
B) Written objections filed with the General Manager of Utilities.
C) Oral objections.
D) If objections are offered, consider resolution sustaining or overruling them.
II) Chair declares the hearing closed.
III) Resolution approving and adopting the plans, specifications, proposed form of contract, and
estimated cost for the inspection and treatment of electric distribution system poles.
IV) Staff report on bid opening held April 26, 2016.
A) Resolution accepting the bid, awarding the contract, and approving and authorizing execution
of the contract for the inspection and treatment of electric distribution poles; or
B) Refer the bids to staff for further study and report; or
C) Resolution rejecting for cause any/all bids.
21) I) Public hearing on the preliminary plans, specifications, proposed form of contract, and estimated
cost for the Viking Road Substation concrete fence.
Vision: Cedar Falls Utilities strives to achieve a standard of excellence as an industry leader and a trusted provider of utility services to
its customers and community.
Mission: To provide our customers with innovative, high-quality services that bring the best value to the community.
Cedar Falls Utilities
Boards of Trustees
Page 3 of 4
May 11, 2016
A) Receive and file proof of publication of the notice of hearing.
B) Written objections filed with the General Manager of Utilities.
C) Oral objections.
D) If objections are offered, consider resolution sustaining or overruling them.
II) Chair declares the hearing closed.
III) Resolution approving and adopting the plans, specifications, proposed form of contract, and
estimated cost for the Viking Road Substation concrete fence.
IV) Staff report on bid opening held April 28, 2016.
A) Resolution accepting the bid, awarding the contract, and approving and authorizing execution
of the contract for the Viking Road Substation concrete fence; or
B) Refer the bids to staff for further study and report; or
C) Resolution rejecting for cause any/all bids.
22) I) Public hearing on the preliminary plans, specifications, proposed form of contract, and estimated
cost for the construction of the Viking Road 161/69kV Substation.
A) Receive and file proof of publication of the notice of hearing.
B) Written objections filed with the General Manager of Utilities.
C) Oral objections.
D) If objections are offered, consider resolution sustaining or overruling them.
II) Chair declares the hearing closed.
III) Resolution approving and adopting the plans, specifications, proposed form of contract, and
estimated cost for the construction of the Viking Road 161/69kV Substation.
IV) Staff report on bid opening held April 11, 2016.
A) Resolution accepting the bid, awarding the contract, and approving and authorizing execution
of the contract for the construction of the Viking Road 161/69kV Substation; or
B) Refer the bids to staff for further study and report; or
C) Resolution rejecting for cause any/all bids.
23) American Public Power Association CEO Roundtable Conference staff report.
24) Water services presentation.
25) Discussion and overview of Projects and Operations.
a) Solar Garden project update
b) Telephone service launch update
c) Community art project
d) Electric Generation update
Vision: Cedar Falls Utilities strives to achieve a standard of excellence as an industry leader and a trusted provider of utility services to
its customers and community.
Mission: To provide our customers with innovative, high-quality services that bring the best value to the community.
Cedar Falls Utilities
Boards of Trustees
Page 4 of 4
May 11, 2016
26) Board requests to staff.
27) Adjournment.
Vision: Cedar Falls Utilities strives to achieve a standard of excellence as an industry leader and a trusted provider of utility services to
its customers and community.
Mission: To provide our customers with innovative, high-quality services that bring the best value to the community.