Download Registration Guidelines 2015

Registration Guidelines 2015
The Arab Horse Society covering certificate and naming form (orange
colour) is due back to Windsor House this year together with the payment
for your foal registration as soon as possible after birth please so that we
can send you the DNA Kit, AHS Microchip, Foal Identification Form. Please
note the DNA kit, microchip and ID form will not be sent before payment
is received.
ENTRY FOR BREEDING.
Pure Bred Arab, Anglo Arab and Part-bred Arab Part II mares or stallions
for breeding. Please apply for a Mature Animal Identification Form from
Windsor House for your mare or stallion before you use them for
breeding. It is not necessary for a vet to complete the Mature Animal
Identification Form. All Part-bred Arab Stallions must be licensed by either
the AHS or another recognised Breed Society.
REGISTRATION 2015
All fees anywhere stated are inclusive of 20% VAT
1. Covering Certificate. Mare owners will have received a Covering
Certificate/ Naming Form (orange) at the time of service in 2014 signed
by the stallion owner for their foal due to be born in 2015. This form
should be completed and signed by the mare owner or authorised lessee
as soon as possible after the birth of the foal and (within 6 weeks)
returned to Windsor House, together with your payment. It is the
responsibility of breeders to ensure that their foals are microchipped to
comply with DEFRA legislation. Please note the breeder of Pure Bred and
Anglo Arab foals must be gold members of the society in order to register
their foal.
2. Foal Identification. A Foal Identification Form, DNA kit and Arab
Horse Society uniquely numbered microchip will be sent to you. The foal
must be identified on the mare, have markings completed,
mane/tail hair for DNA pulled and be microchipped by your
Veterinary Surgeon.
Return the completed Foal Identification Form, DNA bag, any spare
microchip bar code stickers (having kept one for your records) to Windsor
House as soon as possible. NB: It takes at least 6/8 weeks for the
registration to be completed.
All foals must have a passport before 31st December in the year of birth
and may not be sold without a passport except as a foal at foot with their
dam. A horse may only have one passport. If a passport has been issued
by another recognised breed society and the horse is also eligible for
registration by the AHS, the AHS will over stamp the original passport as
part of the registration process. If the accuracy of the pedigree needs
checking, owners may be asked to obtain a photocopy of the Covering
Certificate/Breed Papers from the Passport Issuing Organisation. The AHS
reserve the right to decide whether to issue a Passport or Registration
Certificate or to require further parentage testing.
3. Signatures. The signatures of the registered Owners/Agents or
authorised Lessee (valid loan agreement lodged with the AHS) of both the
mare and stallion are required on the Foal Identification form.
4. Geldings. In order to qualify for the reduced gelding fee, animals
must be identified as geldings by the veterinary surgeon when the
identification form is completed. If the animal is not to be gelded within
its year of birth then normal registration fees apply. The AHS is unable to
hold paperwork pending gelding. Breeders are reminded that it is their
responsibility to comply with the law which currently states that a
passport must be obtained by the 31st December in the year of birth or
within 6 months, whichever is later.
5. Use of Imported Semen. The overseas Covering Certificate, correctly
signed by the stallion Owner/Agent must accompany the AHS covering
certificate.
For Embryo transfer please contact the office for guidance. Please note you will
require an Embryo Transfer permit for each embryo.
6. Note for mare owners. Where using a stallion that is leased, mare
owners may wish to check with Windsor House that a valid lease is lodged
with the AHS and that the Covering Certificate will be signed by the
registered owner or authorised lessee. In some cases a dispute may arise
where the registered owner refuses to sign and the foal cannot be
registered despite the stud fee having been paid.
7. Anglo Arab and Part-bred Arab Foals. Where the dam (or sire) of a
Part-bred foal is not registered with the Arab Horse Society breeders are
reminded that they should send a photocopy of the sire/dam’s pedigree
and accurate breed information with their application to allow full
pedigree details to be included in the foal registration. Unlicensed stallions
will be noted as such.
8. Premium payments will only be paid to mare owners if the foal is
registered within 24 months of birth of foal.
COVERING CERTIFICATES are pre-printed and are only sent to stallion
owners who have requested them on their Mare Returns and returned
their Covering Certificate stubs for 2014. Covering Certificates are due out
in February/March 2015.
If you have not returned your 2014 Covering Stubs, please do so now.
Please send your 2015 Covering Certificate stubs to the Registration
Office by 30th September 2015.
ANNUAL RETURN OF BROODMARES AND STALLIONS. It is an annual
breeding record of mares and stallions and provides information for
compiling the Stud Book. It is also used by stallion owners to order the
number of covering certificates for the next year. It should be returned
completed to the Registration Office by 30th September.
LEASING OF MARES AND STALLIONS
Sadly, each year the leasing of mares and stallions leads to disputes and
in some cases welfare problems and a lot of heartache. The Arab Horse
Society has drafted a sample ‘Heads of Agreement’ for leasing horses with
guidance to owners to frame a suitable written agreement. Copies are
available from Windsor House. It is strongly recommended that anyone
leasing a horse has a formal lease agreement drawn up signed by both
parties and witnessed. A valid lease agreement signed by both parties
must be lodged with the AHS to ensure registration of foals. Financial
arrangements do not need to be disclosed
A.I. PERMITS
If you are intending to use your stallion for Artificial Insemination you will
require an A.I. Permit from the AHS Registration Office and the stallion
will require DNA /Parent verification on record. For those acting as agent
for a stallion domiciled abroad, the AHS will require evidence that the
stallion is in the current AI programme of the country of its registration –
or the country of registration at the time of its death when post-mortem
semen is used.
EMBRYO TRANSFER
If you are intending to use Embryo Transfer to produce a foal you must
obtain an Embryo Transfer Permit from the registration Office. The donor
mare and stallion used to produce the embryo must both be DNA/
parentage verified and the DNA of the recipient mare must also be held
by the AHS.
TRANSFERS OF OWNERSHIP
When purchasing a horse please ensure that you obtain a Transfer of
Ownership form signed by the last registered owner (the last owner
shown on the Registration Certificate). Purchasers are advised not to pay
out money until they have:
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The Registration Certificate;
The signed Transfer of Ownership for the horse; and
The passport.
These documents should be sent to the Registration office with the correct
fee to allow the transfer of ownership to be completed. It is also
mandatory to complete any transfer of ownership within 30 days.
Please note it is ILLEGAL to sell a horse without a passport.
IMPORTS
When purchasing a horse from abroad, please check that the overseas
Registry has sent the relevant WAHO Export documents to the UK. The
passport should accompany the horse at all times. On receipt of these
WAHO Export documents the AHS Registration office will send an Import
Identification Document which must be completed by a Vet, a DNA
sample bag and an invoice for the importation fees. Return completed
Identification Form together with the passport and payment. The DNA
comparison MUST be verified before the horse can be registered.
Imported horses must be registered with the Arab Horse Society by the
closing date of entries for UK shows. Allow 6 weeks for registration to be
completed.
EXPORTS
When you have sold your horse, please apply immediately for a WAHO
Export Certificate from the Arab Horse Society and return it, duly
completed, along with the original Registration Certificate with the
necessary fee before the horse travels. At the same time, please include
the passport for stamping. (This will be returned immediately) Ensure you
allow enough time for the passport to be returned as this must travel with
the horse.
Disclaimer
The information supplied herein is believed to be correct but the accuracy
thereof is not guaranteed and the company, its trustees and employees
cannot accept liability for loss suffered in consequence of reliance on the
information provided. Provision of this data does not obviate the need to
make further appropriate enquiries and inspections.