Download FRS Collaborative Procurement - Ann Millington

FIRE COMMERCIAL TRANSFORMATION PROGRAMME
Ann Millington, Programme Sponsor & CE Kent Fire
& Rescue Service
FIRE ‘REFORM’ SPEECH – 7TH FEBRUARY 2017
“I want to see Services working together and getting a better deal
from suppliers in order to save themselves time and the taxpayer
money. It makes no sense at all for Fire and Rescue Authorities to
be buying separately when there are so many benefits to be
gained from buying together”
Minister for Policing & the Fire Service, Rt Hon Brandon Lewis
PURPOSE – “PROTECTING FRONT LINE SERVICES”
This is a Sector Led programme, supported by the Home Office
• Savings (Cashable) – utilising the programme principles of
standardisation, aggregation and collaborative supplier
management
• Efficiencies (Non-cashable) – fewer and standardised
processes, less duplication, more efficient use of resource to
deliver more (i.e. better contract management)
GOVERNANCE (CONT.)
STRATEGIC COMMERCIAL COMMITTEE
ROLE: STRATEGIC DECISION MAKING, REVIEW PROGRESS OF WORKSTREAMS, UNBLOCKING ISSUES,
INFLUENCING OTHERS TO UNIFY THE SECTOR, IDENTIFY & ENCOURAGE COMMERCIAL BEST PRACTICE, DELIVER
SAVINGS & EFFICIENCIES
CATEGORY SPONSOR: CFO
THE HUB
ROLE: CATEGORY LEADERSHIP & ACCOUNTABILITY
CATEGORY LEAD: FRS PROCUREMENT
ROLE: CATEGORY (INC. SUB-CATEGORY) STRATEGY, DELIVERY &
SUPPLIER RELATIONSHIP MANAGEMENT
ROLE: PROJECT
MANAGEMENT OFFICE,
SUPPORTING CATEGORY
SPONSOR & CATEGORY
LEAD, COORDINATION,
COMMUNICATION
CATEGORIES, SPONSORS & COMMERCIAL LEADS
Category
Operational
Equipment
Category Sponsor
Commercial Category Lead
Phil Loach – CFO, West Midlands FRS
Mandy Beasley – Corporate Procurement
Manager, West Midlands FRS
Fleet
Stuart Errington – CFO, Durham &
Darlington FRS
Melanie Walsh – Head of Procurement,
Devon & Somerset FRS
Clothing
Ann Millington – Chief Executive, Kent
FRS
Jim Peddie – Head of Procurement, Kent
FRS
Construction & FM
Dan Stephens – CFO, Merseyside FRS
Ian Pritchard – Head of Procurement &
Resources, Nottinghamshire FRS
ICT
Jamie Courtney – CFO, South Yorkshire Lesley Troke – Corporate Procurement
FRS
Manager, London FB
Professional
Services
Chris Strickland – CFO, Cambridgeshire Tracey Stradling – Head of Procurement,
FRS
Cambridgeshire FRS
CATEGORY SPONSORS
• Consult and communicate with other Category Sponsors and CFO’s
• Ensure communications to other FRSs are consistent and reflect the
programme principles
• Agree/Define the Category Strategy (working with Commercial Lead)
• Liaise with other CFOA groups and functions related to their category
• Communicate on behalf of the sector to FRAs, Local Authorities,
Government Departments, Suppliers and other organisations where
appropriate, the purpose/outlook/plans and aspirations of the
Category
COMMERCIAL CATEGORY LEADS
• Supporting Category Sponsor
• Developing category strategies
• Resource management - establishing virtual teams
• Taking the national lead commercial role for their designated category
• Defining the category structure (i.e. identification of sub-categories)
• Prioritisation of commercial activity (demand & opportunity driven)
• Establishing supplier engagement and the Supplier Relationship
Management strategy
• Interaction with other groups and functions (e.g. R&D Hub, TOG etc,
ICT.)
CFOA PROCUREMENT HUB
• PMO (Project Management Office)
• Support the CFO Category Sponsors/Commercial Leads with
Communication
• Support Category Leads with Category Strategies, including
development of options appraisals and analysis, identifying benefits
and risks (referring to and reporting in the RAIDD Log)
• Supporting FRS collaboration and aggregation
• Support FRS with Supplier Relationship Management (SRM)
• Support Category Leads with spend and market analysis
• Support Category Leads develop a programme of work
CATEGORY STRATEGIES
• High level category strategies for each of the six categories of
expenditure have been produced.
• These are in the process of being updated/refined as new
Spend Analysis and Contracts/Pipeline data is now available
(1st iteration based on historical spend info – PA
Consulting/DCLG Project).
• Category Sponsors & Commercial Leads will agree commercial
priorities within their category and will also be looking to identify
potential savings*
BASKET OF GOODS
• New Basket of Goods this spring (Facilities Management,
Training)
• Plans to revisit existing Basket of Goods in Autumn
• This programme will be working with the Home Office and the
Minister to identify the items and the associated timescales and
process – all FRSs will be required to provide the requested
information.
COLLABORATION
• New Legislation – “Duty to collaborate”
• Category Sponsors/Commercial Leads to make contact with
counterparts in the Police and Home Office
• Papers already shared setting out the categories of expenditure
where emergency services could work together collaboratively
• It won’t always make sense to Collaborate. Category
Strategies will help to identify when it does/doesn’t make
sense.
INSPECTORATE
• Based on HMIC – delivery partner to be identified
• Commercial activity will be assessed
• VFM
• Collaboration
• 1st assessment this year!
FIRE ‘REFORM’ SPEECH
“I am pleased from what I have seen over the past few months that the
sector has started to respond to these findings and make changes to
procurement practices as a result – through the CFOA Fire Commercial
Transformation Programme. But I want every FRS to be involved in this.
It is in everybody’s interest for the sector to getting the best deal they
can”
Minister for Policing & the Fire Service, Rt Hon Brandon Lewis
COLLABORATIVE PPE PROJECT
• To create a Collaborative framework which is
accessible to all Local Authority Fire and Rescue
Services and other government organisation such as
Ministry of Defence.
• Provide suitable PPE ensembles for Operational
Staff
– Structural
– Layered
– Rescue
– USAR
• Current commitment – In the region of 20 FRS
equating to 20,000 plus Fire Fighters
CUSTOMER FOCUSED
The Fire Service in general is not a good
customer, we’ve tried to overcome this!
• Market Engagement
• Involving FRS in building an output based
specification - performance based rather
than being driven by product
• Independent research and development University of Portsmouth
CUSTOMER FOCUSED
• Looking at the needs of the modern Fire
Fighter
• One robust, fair and transparent procurement
process
• Reducing demands on suppliers and
manufacturers needs
• Sovereignty
– Requirements within the specification
– Corporate image
– Number of wearers involved in the trials
QUESTIONS?