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Tennessee Association of Orthodontists Board Meeting Minutes Cool Springs / Embassy Suites Franklin, Tennessee February 7, 2008 7:00 p.m. President Scott Werner called the meeting to order and thanked those in attendance for their presence. He also introduced Sharon Hunt, Kim Reed, and Debra Nash. TAO members present were: Scott Werner, Mark Mappes, Jim Vaden, David Crowder, Harry Legan, Jim McDaniel, Tom Whited, Tom Pattison, Tracy Pack, Ray Fuqua, and Randy Smith. Minutes of the 2007 Board Meeting and Business Meeting The minutes of the 2007 meetings were previously circulated. The following motion was made by Mark Mappes, seconded by David Crowder, and unanimously approved. Motion: The 2007 Board Meeting minutes and General Business Meeting minutes shall be approved as circulated. Treasurer’s Report A detailed copy of the Treasurer’s Report is included with these minutes. Secretary Vaden informed the Board that the TAO was financially sound. SAO Director’s Report Incoming SAO Director Ray Fuqua presented a summary of the activities of John Pryse, Tennessee’s Director to the SAO Board of Directors. AAO Delegate Report Randy Smith, the AAO Delegate, presented an outline of activities which have transpired in the AAO House of Delegates. He briefed the TAO Board on two issues which are being discussed in orthodontic circles: 1) the public relations campaign, and 2) the education crisis. SAO Report The SAO’s Third Senior Director, Kim Reed, presented a report which detailed the AAO’s Political Action Committee activities and why contributions to the AAO PAC are important. SAO Executive Director, Sharon Hunt, gave a power point presentation which outlined the activities of the SAO and brought the membership of the TAO Board up to date on SAO concerns and activities. She also presented a report about the upcoming SAO Meeting which is being planned by President Mark Johnston. She was warmly commended by the TAO Board for the great service she renders as SAO Executive Director. Nominating Committee Report Tommy Whited, the Chair of the Nominating Committee, read the committee’s report which had been previously distributed. The following people were nominated by the Nominating Committee to serve in the respective offices listed. President - John Diddle President Elect - Mark Mappes Vice President - David Crowder Secretary/Treasurer - Jim Vaden SAO Director - Ray Fuqua TAO Director-West Tennessee - Jay Hight New Business Report on Board of Dentistry Rules Changes Tom Whited reported on the rules changes which have been promulgated by the Board of Dentistry. These rules changes have great impact on the way dental assistants are trained and utilized in the state of Tennessee. He commended Tom Flanagan from Chattanooga on the great effort that he has made to get this rules change through the Attorney General’s office. Discussion of Long Term Secretary President Werner led a discussion about the TAO practice for having a long term secretary. Tom Whited, Tom Pattison, Tracy Pack, the three members of the Nominating Committee, reiterated their support for the concept of having a long term secretary for the TAO. It was stated that members could, if they wanted a change, nominate someone from the floor. Support for the long term secretary concept was based on the fact that the annual meeting process and day to day activities would be much “smoother”. Discussion of TAO Listserve Secretary Vaden presented the problem of the Listserve and the fact that many members have not sent email addresses. It was decided by the Board that this effort would not be something that the group would spend a great deal of time on, but TAO will continue to try to get a list of emails from all TAO members. Contributions to UT Orthodontic Foundation and to Vanderbilt by the TAO A motion was made to give $1,000 to the UT Foundation and $1,000 to the Vanderbilt Orthodontic program. The following motion was made by Jim McDaniel, seconded by David Crowder, and unanimously approved. Motion: The TAO is to contribute $1,000 to the University of Tennessee Foundation and $1,000 to the Vanderbilt Orthodontic program. Nomination for SAO Distinguished Service Award Secretary Vaden led a discussion about nominating P. Lionel Sadowsky, the Chair of the Department of Orthodontics at the University of Alabama for the Oren Oliver Distinguished Service Award. After discussion the following motion was made by Jim Vaden, seconded by David Crowder, and unanimously approved. Motion: The TAO instructs its Director, Dr. Fuqua, to nominate Dr. Lionel Sadowsky for the SAO’s Distinguished Service Award. Agenda – General Business Meeting The Business Meeting agenda for the Membership Meeting on February 8, 2008 was discussed by the Board. There being no further business, the meeting was adjourned at 9:10 p.m. Respectfully submitted, James L. Vaden Secretary/Treasurer