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Assistant National Director HSE National Cancer Control Programme Job Specification & Terms and Conditions Job Title and Grade Assistant National Director, HSE National Cancer Control Programme Grade Code (0509) Campaign Reference Closing Date NRS05070 Monday, 15th May 2017 at 3pm Proposed Interview Date (s) Taking up Appointment Organisational Area Location of Post June 2017 Informal Enquiries Details of Service A start date will be indicated at job offer stage. National Cancer Control Programme (NCCP) HSE National Cancer Control Programme (NCCP), King’s Inns House, 200 Parnell Street, Dublin 1 Dr. Jerome Coffey – [email protected] – 01 8287100 National Cancer Control Programme Since 2007 considerable progress has been made in reorganising the delivery of cancer services in Ireland under the leadership of the Director of the National Cancer Control Programme. The NCCP now seeks to appoint an Assistant National Director. The aim of this programme is to lead, organise and deliver cancer control on a whole population basis. The HSE will continue to pursue a population-based, cancer control programmatic approach through the application of evidence-based policy to clinical practice and all other components of cancer control. It is anticipated that a new National Cancer Strategy will be published early in 2017. Implementation of the new strategy will build on what has been achieved to date, and is likely to provide an increased focus on areas such as prevention, early diagnosis, rare cancers, psycho-oncology and survivorship. This is an exciting opportunity for a highly motivated health professional to contribute to the development, implementation and monitoring of plans to improve cancer care and survival in Ireland. Key elements of the National Cancer Control Programme (NCCP) include ‘best practice’, evidence-based equitable care for the entire population; integration of interventional services across health disciplines, and health settings (e.g. primary, community and hospital care); integration of research and clinical service to accelerate knowledge generation and application; and effective resource allocation. Reporting Relationship The Assistant National Director will report to the National Director of the NCCP, and will ensure that the National Director is provided with all necessary information to exercise governance and policy responsibilities. Key Relationships: National Director NCCP, Chief Pharmacist, Head of Planning, Performance & Programme Management, Head of Community Oncology, Primary Care & Prevention, Head of Cancer Intelligence, National Leads: Surgical, Medical and Radiation Oncology (NCCP), National Screening Service, HSE National Directors, Hospital Groups and Designated Cancer Centres, Department of Health and Children, National Cancer Registry of Ireland, Academic and Research Bodies, Professional Colleges, Cross Border and European Cancer initiatives. 1 Purpose of the Post Principal Duties and Responsibilities Direct Reports: NCCP Clinical Programme(s) Manager(s), Research Manager & Guideline Methodologist, General and Project Management Staff The Assistant National Director (AND) will support the National Director NCCP in the implementation of national policy in relation to Cancer Control within the public health service in Ireland. He/she will manage and be responsible for defined work streams within the NCCP. 1.Leadership and Management 1.1 Strategic Plan The person appointed to this post will work within the National Cancer Control Programme as part of a multi-disciplinary team delivering a coordinated approach to the implementation of the national cancer strategy Support the expansion of an in depth cancer surveillance function to develop and monitor the National Service Plan, the performance, quality, safety and efficiencies of existing cancer services, return on development resources, economic evaluation and accountability Support the National Director in the continued development and implementation of strategy for the NCCP to ensure equitable cancer services and improvement in survival rates Represent the NCCP as appropriate in collaborations with the European Union and other international agencies involved in cancer control. 1.2 Assurance Framework Support and progress the work of the national Clinical Leads group for specified cancer(s) in the development and monitoring of standards, quality initiatives, key performance indicators and assurance measures. As AND for a NCCP Clinical Programme(s), the post holder will work with the Clinical Lead/National Adviser and General Managers for that programme to manage and support the development, delivery, monitoring, quality assurance and performance management of the programme Management and participation in the annual audit and quality meetings for individual cancer sites 2. Managing and Delivering Results and Performance 2.1 Systems & processes The AND will liaise and oversee the cancer related services in the designated cancer centres. Oversee and quality assure responses to Parliamentary Questions, patient representations, Freedom of Information requests etc The AND will have responsibility for the on-going management and leadership of Research and Guideline Development, and implementation of developed guidelines 2.2 Budget Management Work with other members of the Management team in the effective and timely management and oversight of finances relevant to cancer control across all health care settings The Programme National Director has authority in relation to cancer control elements currently managed between the NCCP and a number of HSE Divisions. The AND will support the National Director in identifying needs, allocating new resources and achieving a shift of existing resources (people, facilities and funding) from or between those Divisions and cancer services. 2.3 Reporting Presentation of the NCCP to a diverse audience as appropriate and necessary. Act as the HSE’s and NCCP’s spokesperson on the National Cancer Control Programme at various fora and in the media as appropriate. 2 3. Working with and through others (Influencing to achieve) Provide line management to assigned staff. Work with the Head of Planning, Performance and Programme Management in relation to work-force planning, to ensure a well-trained labour force to effect delivery of the National Cancer Control Programme. Collaboration with professional colleagues and HSE medical and allied health planning processes Liaise with Northern Ireland services in relation to cancer related Cross Border joint working initiatives Demonstrate pro-active commitment to all communications with internal and external stakeholders Close collaboration with the National Cancer Registry of Ireland to monitor trends and epidemiological research. Deputise for the National Director NCCP as required 4. Corporate Governance Work with the National Director to improve capacity within the Division for issue identification, national policy prioritisation, risk assessment and future planning Support the expansion of an in depth cancer surveillance function to develop and monitor the National Service Plan, the performance, quality, safety and efficiencies of existing cancer services, return on development resources, economic evaluation and accountability. General Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Candidates must have at the latest date of application: - Qualifications and/ or experience Experience of working in a senior management role in health care as relevant to the role. This should include significant operational and financial/ budgetary experience in the delivery of complex services. Experience of working in the area of cancer services Have a significant track record of achievement as a leader and senior manager in a large complex organisation Successful track record of planning and delivering organisational change in a complex environment involving multiple stakeholders Experience of managing and working collaboratively with multiple internal and external stakeholders, as relevant to this role Experience of clinical and/or corporate governance The requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. 3 Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. Other requirements specific to the post Skills, competencies and/or knowledge The successful candidate will be expected to travel to visit the designated cancer centres, other cancer services and other stakeholders as appropriate. Access to appropriate transport to fulfil the requirements of the role. Professional Knowledge and Experience Demonstrate A strong understanding of governance and assurance An understanding of HSE structures and reform Knowledge and understanding of the National Cancer Control Programme and related services Knowledge and understanding of the cancer trajectory Excellent IT skills including MS Office suite Strong report writing skills Managing and Delivering Results Places strong emphasis on achieving high standards of excellence. Ability to develop / implement strategic action plans and programmes. Commits a high degree of energy to well directed activities and looks for and seizes opportunities that are beneficial to achieving organisation goals. Perseveres and sees tasks through. Champions measurement on delivery of results and is willing to take personal responsibility to initiate activities and drive objectives through to a conclusion. Ability to manage deadlines and effectively handle multiple tasks Critical Analysis, Problem Solving and Decision Making The ability to rapidly assimilate and analyse complex information / evidence from a variety of sources to reach conclusions and present opinion based on evidence Demonstrates excellent problem solving, analytical and decision making skills Recognises when to involve other parties at the appropriate time and level Makes timely decisions and stands by those decisions as required Leadership and Direction Remains fully informed in a dynamic and challenging environment, while at the same time having a clear view of what changes are required in order to achieve immediate and long term corporate objectives Balances change with continuity – continually strives to improve service delivery, to create a work environment that encourages creative thinking and to maintain focus, intensity and persistence even under increasingly complex and demanding conditions. Is an effective leader and a positive driver for change; transforms the vision into a framework and structures for moving forward. Demonstrates initiative, energy and leadership and the capacity to lead, organise and motivate staff to function effectively in a changing complex environment Is a team player and provides leadership and vision for the team Is able to lead a team and change focus or direction where necessary and is able to identify the strengths and weakness of various team members and proactively use their skills in the most effective way. Demonstrates ability to foster, mentor and support multi-disciplinary teams addressing healthcare and service development. Working with and through Others – Influencing to achieve 4 Demonstrates the ability to work independently as well as work with a wider multidisciplinary / multi-agency team in a complex and changing environment. Is committed to working co-operatively with and influencing senior management colleagues to drive forward the reform agenda Is able to deal with and resolve difficult situations with people at all levels and areas. Ability to plan and organise own work and that of others, delegating appropriately within the resources available. Is persuasive and effectively sells the vision; commands attention and inspires confidence. Sets high standards for the team and puts their work and the work of the organisation into meaningful context. Have excellent influencing and negotiation skills, adapting techniques to suit the environment. Communication and Interpersonal Skills Possesses highly effective interpersonal and communication skills to establish and develop trust based, high-stake partnerships and relationships with a range of internal and external partners and stakeholders. Possesses the ability to explain, advocate and express facts and ideas in a convincing manner. Excellent report writing and presentation skills. Is aware of the impact of the style of communication and can adapt methods and use to suit the environment. Campaign Specific Selection Process Ranking/Shortlisting / Interview Commitment to a Quality Service Is personally committed and motivated for the complex and demanding role of Assistant National Director Commitment to fostering partnerships, multi-professional and multi-disciplinary relationships, multi-institutional relationships, and collaborative, programmatic development across primary, community and tertiary constituencies A strong willingness and ability to operate in the flexible manner that is essential for the effective delivery of the role Demonstrably understands, identifies with and is committed to the core values of the HSE and places a high emphasis on achieving high standards of excellence. Actively looks for opportunities to promote KPIs and Healthcare Audit and the need for assurance in clinical services internally and to outside agencies. Actively looks for and provides opportunities for continuous development of KPIs Demonstrate a commitment to continuing professional development and training A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation. Code of Practice The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis. The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the 5 Code of Practice. Additional information on the HSE’s review process is available in the document posted with each vacancy entitled “Code of Practice, Information for Candidates”. Codes of practice are published by the CPSA and are available on www.hse.ie/eng/staff/jobs in the document posted with each vacancy entitled “Code of Practice, Information for Candidates” or on www.cpsa.ie. The reform programme outlined for the Health Services may impact on this role and as structures change the job description may be reviewed. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. 6 Assistant National Director National Cancer Control Programme Terms and Conditions of Employment Tenure The current vacancy available is permanent and whole time. The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004. Working Week The Salary scale for the post is: €93,363, €97,488, €101,573, €105,573, €109,782,€112,652 (1/4/2017) The standard working week applying to the post is 37 hours. Annual Leave HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016). The annual leave associated with the post will be confirmed at job offer stage. Remuneration Superannuation Probation Infection Control Health & Safety This is a pensionable position with the HSE. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to the HSE on the 01 st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those which they were entitled to at 31st December 2004 Every appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No.10/71. Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. It is the responsibility of line managers to ensure that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility, so far as is reasonably practicable. Line managers are named and roles and responsibilities detailed in the relevant Site Specific Safety Statement (SSSS). Key responsibilities include: 1 Developing a SSSS for the department/service 1, as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work. A template SSSS and guidelines are available on the National Health and Safety Function/H&S web-pages 7 Ensuring that Occupational Safety and Health (OSH) is integrated into dayto-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection. Consulting and communicating with staff and safety representatives on OSH matters. Ensuring a training needs assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee. Ensuring that all incidents occurring within the relevant department/service are appropriately managed and investigated in accordance with HSE procedures2. Seeking advice from health and safety professionals through the National Health and Safety Function Helpdesk as appropriate. Reviewing the health and safety performance of the ward/department/service and staff through, respectively, local audit and performance achievement meetings for example. Note: Detailed roles and responsibilities of Line Managers are outlined in local SSSS. Ethics in Public Office 1995 and 2001 Positions remunerated at or above the minimum point of the Grade VIII salary scale (€ 64,812 as at 01.01.10) Positions remunerated at or above the minimum point of the Grade VIII salary scale (€ 64,812 as at 01.01.2010) are designated positions under Section 18 of the Ethics in Public Office Act 1995. Any person appointed to a designated position must comply with the requirements of the Ethics in Public Office Acts 1995 and 2001 as outlined below; A) In accordance with Section 18 of the Ethics in Public Office Act 1995, a person holding such a post is required to prepare and furnish an annual statement of any interests which could materially influence the performance of the official functions of the post. This annual statement of interest should be submitted to the Chief Executive Officer not later than 31st January in the following year. B) In addition to the annual statement, a person holding such a post is required, whenever they are performing a function as an employee of the HSE and have actual knowledge, or a connected person, has a material interest in a matter to which the function relates, provide at the time a statement of the facts of that interest. A person holding such a post should provide such statement to the Chief Executive Officer. The function in question cannot be performed unless there are compelling reasons to do so and, if this is the case, those compelling reasons must be stated in writing and must be provided to the Chief Executive Officer. C) A person holding such a post is required under the Ethics in Public Office Acts 1995 and 2001 to act in accordance with any guidelines or advice published or given by the Standards in Public Office Commission. Guidelines for public servants on compliance with the provisions of the Ethics in Public Office Acts 1995 and 2001 are available on the Standards Commission’s website http://www.sipo.gov.ie/ 2 See link on health and safety web-pages to latest Incident Management Policy 8