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Data Sheet New Storage Strategies to Meet Higher Education Budget Challenges The Challenge Long-term data preservation with a limited budget The convergence of digital learning, mobile applications, high performance computing, and research project data is driving organizations to address a fast growing problem – too much data and not enough budget. Digital data is more than doubling every two years, expanding the storage requirements to meet the evergrowing demand for real-time data access and surmounting mandates for data retention. Much of this data is often “fixed content;” it does not change. This data could be anything from word documents, power point files, audio and video assets, email messages, or even machine-generated data. Most of these file types need to be maintained securely and kept accessible to meet organizational requirements, even though more than 90 percent of data may not be accessed again after it is created. The data storage challenge facing higher education and research organizations is compounded by ever-restricted budgets. Since 2008, state spending on higher education has decreased by more than 28 percent in most states, leaving internal programs grappling for remaining budget dollars.i IT departments are no exception. Cloud as a solution? It is a misconception that cloud storage can solve all of these challenges, promising storage that is online, accessible, and cheap. While cloud storage provides universal data access, it is not the ideal solution when calculating the cost of long-term storage. The total cost of cloud storage, which includes both storing and accessing data along with monthly service fees, can become monumental. Accessing large amounts of data from the cloud could also be painfully slow and impact other network operations. Most importantly, higher education organizations cannot afford the long-term costs of storing multiple terabytes, or even petabytes, in the cloud. The Solution StrongBox delivers simple storage that lowers costs Education and research organizations can employ a simple, secure, and scalable data storage solution to reduce the cost and complexity of preserving vital information. StrongBox meets these requirements and more. StrongBox is a network-attached storage (NAS) appliance designed to cost-effectively store and protect fixed content and unstructured data for long-term retention. StrongBox’s built-in data protection features ensure that data is preserved in its original state and accessible for many years to come. Solution Highlights: StrongBox serves as the most cost• Intelligent storage to reduce effective storage tier by overall costs combining its unique disk-caching technology, • 95% less energy expense which delivers speed • Sustainable long-term archive and simplicity, with for fixed content and tape, which provides unstructured data secure, inexpensive storage. StrongBox is • Easy to use the perfect combination • Portable and non-proprietary of storage technologies in one simple, easy-touse, file-based storage solution. Over a ten year period, storing data with StrongBox can result in more than an 84 percent reduction in total cost of data ownership.ii By deploying StrongBox, organizations can improve their overall IT infrastructure through the simplicity of a NAS appliance with built-in, intelligent policy management. IT departments can enhance datacenter performance, lower costs, and deliver an optimal end-user experience. Users can continue to access files by simply dragging-and-dropping them with a familiar application; no complex training is needed. Files can also be accessed transparently by an application. A better archive to reduce primary storage overload When high-performance servers reach capacity, budgets don’t leave room for expanding high-performance storage. Fixed content and infrequently accessed files can easily be moved to and managed in StrongBox. This frees up space on highperformance resources and helps IT administrators avoid additional disk capacity purchases. Simple to use and deploy - tape, reinvented While traditional tape is cost-effective, it is complex to maintain, difficult to use, and requires proprietary applications to manage. StrongBox provides a file-based solution that eliminates the traditional challenges of tape. StrongBox is easy to deploy as a simple, plug-and-play device. There are no proprietary applications or agents; just mount the StrongBox as a standard file system and start writing files. StrongBox can be configured quickly and added to existing architectures. Share information freely Collaboration is an essential facet of research and scientific progress. That’s why StrongBox makes it simple to distribute data using network shares. If a second copy is needed, you can export data to a portable, physical tape or use WAN replication to transfer data to a second StrongBox appliance at an alternate site. StrongBox uses non-proprietary LTO tape that can be read by any LTO-enabled drive; data can always be accessed from tape, even without the StrongBox appliance. Green IT – building a sustainable infrastructure For research and higher education, documents might require indefinite preservation, making it especially important to consider the total cost of ownership (TCO) for the life of the data stored. Using low-energy, high-capacity tape technology, StrongBox delivers “green IT” to reduce the environmental cost of long-term data preservation. In fact, operational costs for StrongBox are 95 percent less than a disk alternative and significantly less than monthly cloud operational expenses.ii The Bottom Line When today’s data may mean tomorrow’s renewable energy source, medical breakthrough, or advanced robotic technology, organizations need a low-cost, sustainable way to protect and scale data storage. StrongBox provides longterm protection for irreplaceable data while reducing the cost and complexity of data preservation. For research and higher education organizations, StrongBox reduces operational and capital expenses, improving overall IT operations to provide data availability for research teams, students, faculty, and the IT team alike. i “Recent Deep State Higher Education Cuts May Harm Students and the Economy for Years to Come”, Center on Budget and Policy Priorities, 2013 ii “Lowering long-term Archive Costs with Crossroads Systems StrongBox,” Brad Johns Consulting, 2013 Learn more about StrongBox at crossroads.com/strongbox. www.crossroads.com 11000 North MoPac Expwy. Ste. 100 Austin, Texas 78759 866.289.2737 Crossroads Systems StrongBox 512.349.0300 [email protected] Crossroads Systems, Inc. (NASDAQ: CRDS) is a global provider of data archive solutions. Its StrongBox product is a shared storage solution purpose-built for data archiving and preservation. StrongBox delivers online, all the time file availability with uncompromised data protection, full data mobility, non-proprietary file storage and significant cost-savings. Visit www.crossroads.com/strongbox. © 2013 Crossroads Systems, Inc. Crossroads, StrongBox, ReadVerify, and RVA are registered trademarks of Crossroads Systems, Inc. Crossroads Systems, ArchiveVerify, and SPHiNX are trademarks of Crossroads Systems, Inc. All other trademarks are the property of their respective owners. SB_SB_HED_021814