Download Radford Farmers Market April 29th – October 7th 2017

Radford Farmers Market
April 29th – October 7th 2017
Pre-Market April 29th-May 13th
OPENING DAY MAY 20th
8:00 am – 1:00 pm
It is our mission to:
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Provide a marketing opportunity for local producers in the New River Valley and surrounding regions.
Provide a source of local products for residents of the City of Radford.
Perform a community congregation by providing quality goods to residents in a pleasant environment that
complements patronage of other local businesses.
RADFORD FARMERS MARKET REGULATIONS
Management:
The Radford Farmers Market is run by a committee under the supervision of the Chamber of
Commerce. The committee is organized of a group of Radford Farmers’ Market Vendors, with one individual
acting as the Market Manager. This committee will be in charge of running the market, such as: recruiting and
approving vendors, assigning spaces, establishing and enforcing market policies, promoting the market and
supervising weekly operations. Final decisions, issues, or exceptions must be approved by the Chamber.
Vendors set & display their own prices of their goods. Vendors are responsible for accurately representing
their products. Vendors must make appropriate adjustment of any consumer's reasonable claim of
unsatisfactory quality or condition. We ask that Vendors actively participate in recruitment and advertising (ie.
Word of mouth, distribution of fliers, social media) as well.
We strive to provide a safe, pleasant and fun environment for all participants. We will hold a variety of
meetings, get-togethers and forums outside of the Market hours. These gatherings are not only informational,
but also allow you as a vendor to give valuable input. Your comments and suggestions are welcome.
Contact:
Radford Farmers Market
[email protected]
540-639-2202
200 3rd Ave. Suite C Radford, VA 24141
General Information:
 Yearly fee $75 (cost is subject to change)
 Single Day Fee $15 (cost is subject to change)
 This fee is NON-REFUNDABLE if you are found in violation of any of the below rules and guidelines.
 Held EVERY Saturday - rain or shine
 Set up between 6:45am-8am; all booths must be open for business BY 8am. In the event that a
customer would like to shop with you before 8am, we ask that you please accommodate them if able.
 Located at the 1100 block of East Main in the heart of downtown Radford.
 Vendors MUST stay until 1pm. If you are unable to stay for the entirety of a particular Saturday, you
MUST inform the Market Manager prior to the market. Leaving early affects your neighbors, their sales,
and the market as a whole.
 Any vendor who consistently leaves prior to 1pm WILL BE WRITTEN UP and is subject to an end-ofseason $50 fine. Emergencies are an exception.
 Vendors are responsible for providing tables, tents, equipment, displays. A VERY small number of tents
and tables are available to borrow – first come/first serve. The cost of borrowing a tent is $8.00/day.
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Parking is NOT PERMITTED in the market lot! Loading/unloading is allowed; NO CARS ALLOWED in
the lot between 8am and 1pm. Please park in appropriate lots on Main Street or Third Ave.
Assignment of Space:
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Spaces will be assigned upon approval of vendor application. Every attempt will be made to allocate
space in a fair and equitable manner. We strive for a good mix of product diversity in the approval
process. Seniority and requests of spaces is taken into account.
Each vendor is allotted a 10x10 space
More than one vendor may share a space provided that both are approved.
We reserve the right to deny, revoke, or reassign any approved space, when it is considered to be in
the best interest of Market operations.
Shelter:
 Electricity is available on-site in certain spaces. You are responsible for bringing cords including
extension cords as needed. Please inform the Market Moderator so you can be placed accordingly.
 Please provide yourself with a tent or canopy. The market is rain or shine, please always be prepared
to deal with a variety of weather. TENTS MUST BE WEIGHTED.
Produce
Vendors must secure a Grower's Permit from the Virginia Cooperative Extension Service, 382-5790.
The procedure is simple and there is no charge for this permit. Vendors who have participated in the past do
not need to get another Grower’s Permit.
The following items may be sold at the Radford Farmers Market:
 Fresh fruits, vegetables, edible flowers, herbs and honey, candles, soaps, etc.
 While we prefer produce be locally made/grown, we understand this is not always possible. Therefore,
we allow vendors to purchase regional/third party produce to be sold at the market.
 All who apply will be required to complete Radford Farmers Market applications and adhere to
regulations as amended.
 Baked goods such as breads, brownies, cookies or fruit pies are permitted. Perishable baked goods
such as those with custard or dairy cream fillings are not permitted. Baked goods may receive
certification that the kitchen has been inspected and approved. If you do not have a certified kitchen,
your baked goods must be labeled as such with your contact information. Questions may also be
directed to Virginia Dept of Agriculture and Consumer Services (VDACS) office in Roanoke, Megan
Muzik (434) 221-9487.
 Jams, jellies and highly acidified canned goods such as pickled vegetables, chow-chow, etc. are
permitted with an inspection report from the Dept. of Agriculture (540-562-3641) as long as they are
properly labeled and require a certified kitchen.
Additional Baked Goods Information
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All home-prepared consumable products must be individually packaged. They also must be either
individually labeled or the vendor must display a small sign with:
o product name & date of preparation
o ingredients in descending order
o name & address of the manufacturer
o If necessary, must say: Baked in a non-certified kitchen.
Craft Vendors
 If you are strictly a craft vendor, you will need a business license from the City of Radford (Cathy
Flinchum 731-3603)
 Any potential craft vendors need to submit a website or photos via email or print, as well as a brief
overview of products offered & average price range.
Licenses, Taxes and Permits:
 Any person using the Radford Farmers Market for the purposes of selling or offering for sale any items on
the premises must comply with all federal, state and local ordinances.
 The collection and filing of all related taxes and the obtaining of all applicable inspections are the
responsibility of the individual vendor.
 Vendors with a valid Grower's Permit from the Virginia Cooperative Extension Service are exempt from city
business license fees or itinerant peddler's fees.
 The Grower's Permit must be available to be presented at the Market if requested.
 All weighing scales must have a current valid certification sticker signed by the Virginia Department of
Weights and Measures (276-228-5501).
 Information about taxes can be obtained from the Radford City Commissioner of Revenue (731-3603) and
the Virginia Department of Taxation.
Health, Sanitation and Safety:
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Vendors will be responsible for the collection and removal of all refuse generated from sales at their stall.
The use of chewing tobacco, snuff products, alcohol or illegal substances is not permitted at the Market.
Smoking is NOT PERMITTED in your booth area. A smoking area is designated along the awning.
Behavior by vendors or customers judged to be disruptive or detrimental to the peaceful operation of the
Market will not be allowed.
Vendors who violate any Radford Farmers Market regulations will first be given a verbal warning. Second
violation will constitute a written warning from The Chamber of Commerce. The third time a violation
occurs, the vendor may be asked to leave the market.
Small children brought to the Market by vendors must be kept under the supervision of a designated adult.
The Radford Farmers Market and the City of Radford will not be responsible for damage or loss of any
personal belongings left unattended.
Any unsafe or unsanitary conditions should be brought to the immediate attention of the designated
supervisor on duty.
Liability:
This signed waiver indicates that the Radford Chamber of Commerce is not liable for any damage, loss, injury
or costs associated with or arising from my (our) use and presence at the Radford Farmers Market.
Furthermore, I (we) agree to indemnify and hold the Radford City Chamber of Commerce, City of Radford,
Virginia, their agents and employees, harmless from all claims, costs, and actions occasioned by me (us) for
the use and presence at the Radford Farmers Market. We encourage you to carry liability insurance.
Please keep a copy of the Farmers’ Market Guidelines for your information.
Please complete and deliver/mail the attached application to:
Radford Chamber of Commerce
c/o Radford Farmers Market
200 3rd Ave. Suite C
Radford, VA 24141
You are also welcome to contact:
Lisa Davis, Executive Director
Chamber of Commerce
[email protected]
(540) 639 – 2202
Fax (540) 838 - 2204
THANK YOU!
RADFORD FARMERS MARKET
VENDOR APPLICATION
NAME__________________________________________________________________________________
FARM/BUSINESS NAME___________________________________________________________________
ADDRESS_______________________________________________________________________________
TELEPHONE_____________________________EMAIL __________________________________________
PRODUCTS TO BE SOLD AT THE FARMERS MARKET (please be specific)
1. _______________________________________ 4. ________________________________________
2. _______________________________________ 5. ________________________________________
3. _______________________________________ 6. ________________________________________
7. _______________________________________ 8. ________________________________________
I will be attending:
Season rate:
One day rate:
Tent Rental:
The entire season
Select Dates: __________________________________
$75_______
$15:______
$8/daily $30/season:_______
Make Checks Payable to: Radford Chamber of Commerce
A COPY OF YOUR GROWER'S CERTIFICATE MUST BE PRESENTED AT THE MARKET. IF YOU HAVE
ONE FROM LAST YEAR, YOU DO NOT NEED A NEW ONE.
_________________________________________________________________________________________
WAIVER: I (we) hereby relieve the Radford City Chamber of Commerce, City of Radford, Virginia, their agents and
employees, from any and all liability for any damage, loss, injury or costs associated with or arising from my (our) use and
presence at the Radford Farmers Market. Furthermore, I (we) agree to indemnify and hold the Radford City Chamber of
Commerce, City of Radford, Virginia, their agents and employees, harmless from all claims, costs, and actions
occasioned by me (us) for the use and presence at the Radford Farmers Market. Applicants must adhere to and sign this
agreement & waiver prior to selling at The Radford Farmers’ Market. This signed waiver indicates that the Radford
Chamber of Commerce is not liable under the agreement.
I (we) have read and understand all the regulations of the Radford Farmers Market and agree to comply with
the stated rules accordingly.
Applicant Signature
Date
Please deliver or mail completed application, check, and copy of grower’s certificate (if needed) to:
RADFORD CHAMBER OF COMMERECE
c/o Radford Farmers’ Market
200 3rd Ave. #C Radford, VA 24141