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Meeting Room Layouts that Work Conferences, Meetings and Special Events The physical setup of the meeting room environment can have a huge effect on the success of any session – from the largest convention plenary to the smallest breakout session or executive seminar. So it pays to give special attention to seating arrangements. • Give people room to shift comfortably without disturbing others; don’t jam chairs or people together. • Allow easy access to and from seating; consider factors like aisle locations (and widths), distance between rows of chairs, location of seating in relation to room entrances and exits. • Theatre Style • Classroom Style • Banquets • Receptions • Boardroom Style • Hollow Square • U-Shape • T-Shape Rows of chairs only. The usual setup for large conferences and plenary sessions where attendees listen more than participate. No doubt about, the key to a pleasant environment is: don’t crowd! Good for participatory meetings of 22 people maximum. Sometimes called horseshoe style. For relatively small groups where attendees are expected to join in. Speaker/leader usually works form the open end of the U. Often called school room style, because its the normal setup when participants must take notes. Large groups of people should be organized in a way that minimizes annoying line-ups and crowding. A configuration often used when participants must be treated as equals. An arrangement for small full-discussion groups.