Download Impact of library-wide reorganization on Technical

Impact of library-wide
reorganization on Technical Services
at the University of Notre Dame
Anastasia Guimaraes
Head, Metadata Services/Batchprocessing and Data Support units
Andrea Langhurst
Head, Electronic Resources and Acquisitions Pay unit
Presented at the ALA Midwinter meeting in Seattle, WA, on January 26, 2013
Hesburgh Libraries
University of Notre Dame
• Serves over 8,000 undergraduates; 3,500 graduate
students
• About 55 librarians (non-tenured faculty) & 140
paraprofessionals
• $10M+ annual materials budget
• Aleph, SFX, Metalib, Primo & Primo Central,
CORAL ERM
~2011 Libraries Organizational Chart
New Organizational Chart
Leadership
University
Librarian
Digital Access, Resources, and
Information Technology AUL
Research and Learning
Services AUL
Management (Programs)
Administration,
Organizational
Development, and
Central Services
Information
Technology
and
Discovery
Services
• Web
• Information
Technology
Systems
• Desktop
Computing &
Network
Services
Communications
Program Director
Digital
Library
Initiatives
and
Scholarship
• Digital Library
Services
• Digital
Production
• Catholic Portal
• Art Image
Library
• Scholars’ Lab
• Copyright &
Scholarly
Communication
Resource
Acquisitions
and
Discovery
Services
• Acquisitions
• Catalog and
Database
Maintenance
• Cataloging
• Electronic
Resources
• Licensing
& Acq Pay
• GovDocs
• Gifts
Academic
Outreach
and
Engagement
Arts and
Humanities
Research
Services
•
Humanities
Preservation
Special Collections
Architecture
Area & Regional
•
Studies
• Fine Arts
•
• Music and
Media Services
•
•
•
•
•
Information,
Research &
Student
Computing
Services
Front Line
Services
Undergraduate
Learning and
Outreach
• Resource
Sharing and
Delivery
Special Projects
Science,
Social
Science,
Engineering
& Business
•
•
•
•
•
BIC
Chem/Physics
Engineering
Math
Social Sciences
Technical Services: Resources,
Acquisitions and Discovery Program
Electronic
Resources and
Acquisitions Pay
Services
(8 FTE)
Acquisitions
Services
(10 FTE)
Metadata Services /
Batchprocessing
(6 FTE)
Metadata Services /
Data Support
(6 FTE)
Metadata Services /
Original and
Special Cataloging
(11 FTE)
The “real” work continues - Projects during transition
Regular work:
*RDA
*Shelf-ready
*DDA
*Vendor batch MARC records
Transition related:
*Physical space moves
*Training opportunities
*Building new team(s)
*New supervisors, team make-up
Electronic Resources & Acquisitions
Pay unit overview
• 2 librarians, 4 non-exempt, and 1 exempt
• Functions responsible for:
▫ Electronic Resources Acquisitions & Licensing, Activation,
Maintenance, and Support
▫ Coordination of vendor and consortial offers, renewals,
payments
▫ Payments for materials acquisitions invoices, plus related
fiscal coordination
Metadata Services / Batchprocessing
unit overview
• Supervisor (exempt) and four (non-exempt) staff
• Functions responsible for:
▫ Batch loading of vendor MARC records for ebooks
▫ Electronic resources cataloging
▫ Government Documents technical processing
▫ Metadata projects
Metadata Services / Data Support unit
overview
• Supervisor (exempt) and five (non-exempt) staff
• Functions responsible for:
▫ Monographic copy cataloging of print titles
▫ Serials cataloging of print and microform titles
▫ Catalog and database maintenance activities
Key areas of focus during the
transition period
• Communication: Program’s library-wide forums
• Program managers’ weekly meetings
• Cross-units’ collaboration & sharing of expertise
• Identifying training needs across the Program
• Building new unit teams
Challenges
• Significant staff training needs
• Creating new teams
• Physical location of staff
• Continuation of regular work
• Identifying & matching existing people strengths
in the new organizational structure
Opportunities
• Cross-training
• Excited staff
• Review and adjustments of current workflows
• Crossing unit boundaries and helping each other
• Creation of new working teams and elimination
of those that can be terminated
Questions?
Thank you!
Anastasia Guimaraes, [email protected]
Andrea Langhurst, [email protected]