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Impact of library-wide reorganization on Technical Services at the University of Notre Dame Anastasia Guimaraes Head, Metadata Services/Batchprocessing and Data Support units Andrea Langhurst Head, Electronic Resources and Acquisitions Pay unit Presented at the ALA Midwinter meeting in Seattle, WA, on January 26, 2013 Hesburgh Libraries University of Notre Dame • Serves over 8,000 undergraduates; 3,500 graduate students • About 55 librarians (non-tenured faculty) & 140 paraprofessionals • $10M+ annual materials budget • Aleph, SFX, Metalib, Primo & Primo Central, CORAL ERM ~2011 Libraries Organizational Chart New Organizational Chart Leadership University Librarian Digital Access, Resources, and Information Technology AUL Research and Learning Services AUL Management (Programs) Administration, Organizational Development, and Central Services Information Technology and Discovery Services • Web • Information Technology Systems • Desktop Computing & Network Services Communications Program Director Digital Library Initiatives and Scholarship • Digital Library Services • Digital Production • Catholic Portal • Art Image Library • Scholars’ Lab • Copyright & Scholarly Communication Resource Acquisitions and Discovery Services • Acquisitions • Catalog and Database Maintenance • Cataloging • Electronic Resources • Licensing & Acq Pay • GovDocs • Gifts Academic Outreach and Engagement Arts and Humanities Research Services • Humanities Preservation Special Collections Architecture Area & Regional • Studies • Fine Arts • • Music and Media Services • • • • • Information, Research & Student Computing Services Front Line Services Undergraduate Learning and Outreach • Resource Sharing and Delivery Special Projects Science, Social Science, Engineering & Business • • • • • BIC Chem/Physics Engineering Math Social Sciences Technical Services: Resources, Acquisitions and Discovery Program Electronic Resources and Acquisitions Pay Services (8 FTE) Acquisitions Services (10 FTE) Metadata Services / Batchprocessing (6 FTE) Metadata Services / Data Support (6 FTE) Metadata Services / Original and Special Cataloging (11 FTE) The “real” work continues - Projects during transition Regular work: *RDA *Shelf-ready *DDA *Vendor batch MARC records Transition related: *Physical space moves *Training opportunities *Building new team(s) *New supervisors, team make-up Electronic Resources & Acquisitions Pay unit overview • 2 librarians, 4 non-exempt, and 1 exempt • Functions responsible for: ▫ Electronic Resources Acquisitions & Licensing, Activation, Maintenance, and Support ▫ Coordination of vendor and consortial offers, renewals, payments ▫ Payments for materials acquisitions invoices, plus related fiscal coordination Metadata Services / Batchprocessing unit overview • Supervisor (exempt) and four (non-exempt) staff • Functions responsible for: ▫ Batch loading of vendor MARC records for ebooks ▫ Electronic resources cataloging ▫ Government Documents technical processing ▫ Metadata projects Metadata Services / Data Support unit overview • Supervisor (exempt) and five (non-exempt) staff • Functions responsible for: ▫ Monographic copy cataloging of print titles ▫ Serials cataloging of print and microform titles ▫ Catalog and database maintenance activities Key areas of focus during the transition period • Communication: Program’s library-wide forums • Program managers’ weekly meetings • Cross-units’ collaboration & sharing of expertise • Identifying training needs across the Program • Building new unit teams Challenges • Significant staff training needs • Creating new teams • Physical location of staff • Continuation of regular work • Identifying & matching existing people strengths in the new organizational structure Opportunities • Cross-training • Excited staff • Review and adjustments of current workflows • Crossing unit boundaries and helping each other • Creation of new working teams and elimination of those that can be terminated Questions? Thank you! Anastasia Guimaraes, [email protected] Andrea Langhurst, [email protected]