Download Project Risk Management

Chapter 11
• Intro
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What is Project Management?
Project Manager
Project Failures & Successes
• Managing Projects
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PMBOK
SDLC
• Core Process 1 – Project Initiation
• Core Process 2 - Planning
Organizing and directing other people
to achieve a planned result
within a predetermined schedule & budget
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• A systems analyst with a diverse set of skills
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management
leadership
technical
conflict management
customer relationship
• Responsibilities
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Internal: Schedule, recruit & train, Assign work, Manage risk, Monitor & control project
deliverables
External: Communicate with Client, Oversight Committee , Users, Report status & progress,
Identify resource needs & obtaining resources
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• Categories of project success
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Successful projects – on time, within budget, on scope
Challenged projects – failure in one area
Failed projects – cancelled or not used
• 1/3 to 1/2 of projects are challenged or fail
• Reasons for failure
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Inadequate executive support for the project
Inexperienced project managers
Undefined project management practices
Poor IT management & IT procedures
Unclear business needs and project objectives
Inadequate user involvement
Project management knowledge & skills
are valued & needed to improve this record.
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• Response to an opportunity
• Resolve a problem
• Response to an external directive
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Fit for Intended Purpose
Usability
Robustness
Reliable
Secure
Maintainable
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• System Vision Document
Problem Description
 System Capabilities
 Business Benefits
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• Determine the following:
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Estimated Time to Completion
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Estimated Cost
• One time vs. Recurring Costs
• Tangible vs. Intangible Costs
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Anticipated Benefits
• Risk Management Plan
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Risk, Probability, Impact, and Plan
• Feasibility Study
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Economic
Operational
Organizational/Political
Technological
Resource
Schedule
• Executive committee
• Organization made aware of the project & its importance
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• Communication
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internal and external; 3Ws+H
• Work environment
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HW, SW, workspace, staff
• Processes & procedures followed
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Reporting, Documentation
Programming approach, testing, Deliverables
Code and version control
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• Schedule the work
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Overall Iteration Schedule
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Detailed Work Schedules
• List tasks to be completed  Work breakdown structure
• Estimate effort and identify dependencies
• Create a Schedule Gantt Chart
• Dependencies, Time estimates, Critical Path
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A hierarchical list
of activities of a project
 Used to create the work schedule
 Not an exhaustive to-do list
▪ Specifies "what" not "how"
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Summary Tasks
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Details Tasks
▪ Produce a measureable deliverable
▪ Fit "80-hour" rule
▪ no activity > 80 hrs. (2 wks)
▪ Assigned to only 1 person
▪ accountability
▪ adequate tracking
It shows:
 Start & end dates
 Duration
 Predecessors
▪ sequence
 Resources assignments
 Critical path
 Slack
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2c: Staff &Allocate Resources
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2d: Evaluate Work Processes
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Resource plan
Technical & user staff
Form smaller work groups
Training, team-building exercises
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Communication, relationships
Deadlines
Issues, bottlenecks, or problems
Lessons learned
2e: Monitor progress
& make corrections
▪ Issues Tracking Log
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PMBOK
- a global standard for project management
Project Scope
Management
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Project Time
Management
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Project Cost
Management
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Project Quality
Management
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Defining, verifying, & controlling scope
 Agile Project: Scope is not well understood, but needs to be
controlled
Scheduling & monitoring milestones
 Agile Project: Schedule must be flexible due to changes
Calculating cost/benefit analysis
Monitoring expenditures
 Agile Project: Costs are more difficult to estimate
Comprehensive plan for ensuring quality
QC for every phase
Characteristics:
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Fit for Intended Purpose, Usability,
Robustness, Reliable,
Secure, Maintainable
 Agile Project: Quality assessed after each iteration
PMBOK
Project Human Resource
Management
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Recruiting, hiring, training, motivating, & team
building
Project Communications
Management
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Identifying all stakeholders
Establishing communication mechanisms &
schedules
Project Risk
Management
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Identifying and reviewing all potential risks
Developing plans to reduce these risks
Risk Management Plan
Project Procurement
Management
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Developing RFP, evaluating bids, writing
contracts, & monitoring vendor performance
Project Integration
Management
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Integrating all the other knowledge areas into
one seamless whole
Project Stakeholder
Management
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Identification of & communication with
stakeholders